Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISSSPA301A Mapping and Delivery Guide
Coordinate regional touring athletes

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SISSSPA301A - Coordinate regional touring athletes
Description This unit describes the performance outcomes, skills and knowledge to plan, coordinate and evaluate inter or intra state tours for athletes.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to those working in a sports setting at a regional, state or territory level such as coaches, sports trainers liaising with coaching and other related support staff and supporting individual or team athletes, or those working in sport development or sports administration managing competitions or identifying and developing athletes.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare for tour.
  • Identify and document the needs of key tour stakeholders according to organisational policies and procedures.
  • Investigate and document resource and logistical travel requirements for the tour according to organisational policies and procedures.
  • Collect and document relevant athlete information and distribute to relevant tour personnel according to organisational policies and procedures.
  • Develop a budget for the tour according to organisational policies and procedures.
  • Plan an itinerary for the tour in consultation with relevant personnel and according to organisational policies and procedures.
  • Identify risks associated with the tour and develop contingency plans according to organisational policies and procedures.
  • Identify and contact local liaison persons or organisations according to organisational policies and procedures.
  • Identify any media obligations and liaise with the media according to organisational policies and procedures.
       
Element: Coordinate the tour.
  • Access and collect identified finances according to the budget and organisational policies and procedures.
  • Confirm and access identified resource and logistical requirements for the tour.
  • Conduct a departure briefing for relevant tour personnel.
  • Organise access to finance throughout the tour according to organisational policies and procedures.
  • Conduct an orientation to the touring area according to organisational policies and procedures.
  • Liaise with the competition manager to confirm all requirements are being met.
  • Identify and implement strategies for effective group management and communication.
       
Element: Evaluate the tour.
  • Identify and select appropriate evaluation criteria and methods according to organisational policies and procedures.
  • Conduct an evaluation of the tour according to selected criteria and methods and organisational policies and procedures.
  • Make recommendations for future tours based on evaluation outcomes.
  • Produce a final report documenting all collected information according to organisational policies and procedures.
  • Review own work performance and identify potential improvements.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

interacts and liaises with relevant stakeholders to plan, conduct and evaluate regional tours for athletes within organisational policies and procedures and timeframes and facilitates a professional and effective working relationship with touring party members

uses effective communication techniques to collect and document athlete information and tour requirements, convey relevant information to all touring party members and to manage the touring group within identified budgetary constraints

applies a continuous improvement approach to evaluate tour outcomes and recommend potential improvements.

Context of and specific resources for assessment

Assessment must ensure planning, coordination and evaluation of a tour for a group of athletes that is relevant to the candidate's current or intended work environment and is of sufficient breadth to demonstrate competency consistency of performance.

Assessment must also ensure access to:

a group or team of athletes

real or simulated touring budget

competition manager

logistical resources and equipment

organisational policies and procedures related to organising regional tours.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interaction with touring stakeholders to plan, conduct and evaluate a regional tour for athletes

oral or written questioning to assess knowledge of the functions and responsibilities of touring party members

portfolio containing evidence of documentation and reports relating to the planning and conduct of regional tours

third-party reports from a supervisor detailing work performance over multiple applications.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXRSK301A Undertake risk analysis of activities.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

liaise with all key stakeholders involved in the tour to identify their needs

convey tour information and responsibilities to athletes

confirm tour arrangements with the competition manager

planning and organisational skills to:

make and confirm logistical arrangements for the tour

develop a tour itinerary

manage the touring group according to the itinerary

literacy skills to:

collect, clarify and record information

maintain required documentation relating to the tour

numeracy skills to develop and monitor a tour budget in order to ensure the tour is adequately funded

problem-solving skills to:

identify potential risks which could occur during the tour and develop courses of action to respond to these risks

conduct an evaluation of the tour and make recommendations for improvements

technology skills to access information online to plan an itinerary.

Required knowledge

legislation and organisational policies and procedures to enable safe and compliant conduct of tours

hazards associated with specific tour activities and locations to enable effective risk treatment options to be identified for the tour

information about the touring area to enable the organisation of appropriate resources and access to appropriate information for touring party members

principles and techniques for effective group management to enable positive interaction and cohesiveness amongst the touring party

techniques and methodologies used to conduct evaluations

roles and responsibilities of touring party members.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Documentation may include:

athlete and coach information

press releases

financial records.

Needs of key tour stakeholders may include:

equipment

nutrition

accommodation

transport

free time

financial allowances

medical requirements

special requirements

code of conduct

insurance

safety considerations

equipment

training facilities

coaching equipment.

Organisational policies and procedures may include:

occupational health and safety

roles and responsibilities of touring party

competition requirements

privacy

duty of care

liability

insurance

codes of behaviour

protocols for making travel arrangements

protocols for dealing with the media

reporting obligations.

Resource and logistical travel requirements may include:

transport

equipment

allocation of baggage limits

labelling of baggage and equipment

insurance

training facilities

clothing

meals

competition timetable.

Athlete information may include:

name and age

photograph

biographical details

medical history

present injuries

current treatment

special requirements

Medicare number

emergency contact

allergies.

Relevant tour personnel may include:

competition officials

club or organisation officials

club or organisation support staff.

Budget may include:

government grants

sponsorships

participant contribution

governing body contribution

timelines for financial income

strategies to establish, maintain and access finances within governing body guidelines

allocation and acquittal of tour finances.

Itinerary may include:

requirements of competition

travel bookings

accommodation bookings

access to meals

training facilities.

Risks may include:

disruption to travel and accommodation arrangements

injury or illness of tour members

alterations to itinerary

misplaced or lost equipment and baggage

incidents that attract media attention.

Orientation to the training area may include:

location of accommodation and competition environment identified

location of relevant facilities and services

time zone considerations

traffic conditions

environmental considerations.

Strategies for effective group management may include:

head counts

rolls

buddy systems

fines and fun

codes of behaviour

communication strategies.

Evaluation criteria may include:

finances

logistics

competition results

athlete performance

coaching performance.

Evaluation methods may include:

athlete feedback

staff feedback.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and document the needs of key tour stakeholders according to organisational policies and procedures. 
Investigate and document resource and logistical travel requirements for the tour according to organisational policies and procedures. 
Collect and document relevant athlete information and distribute to relevant tour personnel according to organisational policies and procedures. 
Develop a budget for the tour according to organisational policies and procedures. 
Plan an itinerary for the tour in consultation with relevant personnel and according to organisational policies and procedures. 
Identify risks associated with the tour and develop contingency plans according to organisational policies and procedures. 
Identify and contact local liaison persons or organisations according to organisational policies and procedures. 
Identify any media obligations and liaise with the media according to organisational policies and procedures. 
Access and collect identified finances according to the budget and organisational policies and procedures. 
Confirm and access identified resource and logistical requirements for the tour. 
Conduct a departure briefing for relevant tour personnel. 
Organise access to finance throughout the tour according to organisational policies and procedures. 
Conduct an orientation to the touring area according to organisational policies and procedures. 
Liaise with the competition manager to confirm all requirements are being met. 
Identify and implement strategies for effective group management and communication. 
Identify and select appropriate evaluation criteria and methods according to organisational policies and procedures. 
Conduct an evaluation of the tour according to selected criteria and methods and organisational policies and procedures. 
Make recommendations for future tours based on evaluation outcomes. 
Produce a final report documenting all collected information according to organisational policies and procedures. 
Review own work performance and identify potential improvements. 

Forms

Assessment Cover Sheet

SISSSPA301A - Coordinate regional touring athletes
Assessment task 1: [title]

Student name:

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I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

SISSSPA301A - Coordinate regional touring athletes

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

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