Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISXADM001 Mapping and Delivery Guide
Organise and supervise participant travel

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SISXADM001 - Organise and supervise participant travel
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to determine travel requirements, make travel arrangements and oversee the conduct of participant travel.This unit applies to those with responsibility for planning and coordinating travel for groups and individuals and their equipment in a sporting or recreational context. Work is undertaken according to relevant legislation and organisational policies and procedures.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in:

a sport, fitness or recreation environment. This can be a workplace or simulated environment.

Assessment must ensure use of:

legislation and organisational policies and procedures such as travel booking procedures, communication protocols, privacy and confidentiality

industry or organisation documentation for travel

logistical resources and equipment required for travel

groups of participants for whom travel is organised; participants can be:

individuals in sport or recreation organisations, or

individuals who participate in project activities, role plays or simulated activities, set up for the purpose of assessment, within a training organisation.

Assessment activities that allow the individual to:

organise travel arrangements within realistic time constraints

supervise travel arrangements of a duration that reflects typical trip duration in the area of work.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors.
Prerequisites/co-requisites
Competency Field Administration
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine travel requirements.
  • Determine travel requirements and needs of participants in consultation with appropriate staff.
  • Identify resource and logistical requirements for travel.
  • Determine and review travel costs and identify budget and resource constraints.
  • Identify risks associated with travel arrangements and develop contingency plans.
  • Obtain approval for travel according to organisational procedures.
       
Element: Make travel arrangements.
  • Plan and document travel schedule according to participant needs and activity requirements.
  • Access and interpret information about different options for travel and other services required.
  • Select preferred services and finalise costings within available budget.
  • Book and confirm travel arrangements with appropriate staff and external agencies.
  • Communicate information about travel arrangements to participants and relevant members of staff.
  • Source and check accuracy of travel documents for participants.
       
Element: Supervise travel arrangements.
  • Monitor travel schedule and modify as appropriate during activities.
  • Secure equipment and travel documents.
  • Complete and maintain travel related documentation.
  • Maintain expenditure levels according to budget requirements.
  • Select and use communication strategies for group management.
  • Implement contingency plans to manage scheduling and other travel related difficulties.
       
Element: Review travel arrangements.
  • Conduct review of travel arrangements including feedback from participants.
  • Identify and propose recommendations for future travel based on review outcomes.
  • Review own work performance and identify potential improvements.
       
Element: Determine travel requirements.
  • Determine travel requirements and needs of participants in consultation with appropriate staff.
  • Identify resource and logistical requirements for travel.
  • Determine and review travel costs and identify budget and resource constraints.
  • Identify risks associated with travel arrangements and develop contingency plans.
  • Obtain approval for travel according to organisational procedures.
       
Element: Make travel arrangements.
  • Plan and document travel schedule according to participant needs and activity requirements.
  • Access and interpret information about different options for travel and other services required.
  • Select preferred services and finalise costings within available budget.
  • Book and confirm travel arrangements with appropriate staff and external agencies.
  • Communicate information about travel arrangements to participants and relevant members of staff.
  • Source and check accuracy of travel documents for participants.
       
Element: Supervise travel arrangements.
  • Monitor travel schedule and modify as appropriate during activities.
  • Secure equipment and travel documents.
  • Complete and maintain travel related documentation.
  • Maintain expenditure levels according to budget requirements.
  • Select and use communication strategies for group management.
  • Implement contingency plans to manage scheduling and other travel related difficulties.
       
Element: Review travel arrangements.
  • Conduct review of travel arrangements including feedback from participants.
  • Identify and propose recommendations for future travel based on review outcomes.
  • Review own work performance and identify potential improvements.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine travel requirements.

1.1 Determine travel requirements and needs of participants in consultation with appropriate staff.

1.2 Identify resource and logistical requirements for travel.

1.3 Determine and review travel costs and identify budget and resource constraints.

1.4 Identify risks associated with travel arrangements and develop contingency plans.

1.5 Obtain approval for travel according to organisational procedures.

2. Make travel arrangements.

2.1 Plan and document travel schedule according to participant needs and activity requirements.

2.2 Access and interpret information about different options for travel and other services required.

2.3 Select preferred services and finalise costings within available budget.

2.4 Book and confirm travel arrangements with appropriate staff and external agencies.

2.5 Communicate information about travel arrangements to participants and relevant members of staff.

2.6 Source and check accuracy of travel documents for participants.

3. Supervise travel arrangements.

3.1 Monitor travel schedule and modify as appropriate during activities.

3.2 Secure equipment and travel documents.

3.3 Complete and maintain travel related documentation.

3.4 Maintain expenditure levels according to budget requirements.

3.5 Select and use communication strategies for group management.

3.6 Implement contingency plans to manage scheduling and other travel related difficulties.

4. Review travel arrangements.

4.1 Conduct review of travel arrangements including feedback from participants.

4.2 Identify and propose recommendations for future travel based on review outcomes.

4.3 Review own work performance and identify potential improvements.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

organise and supervise travel arrangements for at least three different groups of participants and their associated equipment for a sport or recreation activity.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

organisational policies and procedures for making travel arrangements:

work health and safety/occupational health and safety

duty of care

roles and responsibilities of staff

communication protocols

liability

insurance

codes of behaviour

protocols for making travel arrangements

reporting obligations

legislation related to the organisation of travel:

work health and safety/occupational health and safety

anti-discrimination

road safety and transport

conditions of carriage

working with children

privacy

consumer law

sources of information on travel options for different types of trips and groups

logistical issues involved in organising travel:

booking systems

insurance

medical assistance

meals

departure and arrival times

comfort and hygiene

general supervision and support

risk management planning for:

disruption to travel arrangements

injury or illness

alterations to schedules

misplaced, lost or damaged equipment and belongings

accidents

communication strategies for managing groups:

head counts

rolls

buddy systems or travel partners

codes of behaviour

communication strategies.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine travel requirements.

1.1 Determine travel requirements and needs of participants in consultation with appropriate staff.

1.2 Identify resource and logistical requirements for travel.

1.3 Determine and review travel costs and identify budget and resource constraints.

1.4 Identify risks associated with travel arrangements and develop contingency plans.

1.5 Obtain approval for travel according to organisational procedures.

2. Make travel arrangements.

2.1 Plan and document travel schedule according to participant needs and activity requirements.

2.2 Access and interpret information about different options for travel and other services required.

2.3 Select preferred services and finalise costings within available budget.

2.4 Book and confirm travel arrangements with appropriate staff and external agencies.

2.5 Communicate information about travel arrangements to participants and relevant members of staff.

2.6 Source and check accuracy of travel documents for participants.

3. Supervise travel arrangements.

3.1 Monitor travel schedule and modify as appropriate during activities.

3.2 Secure equipment and travel documents.

3.3 Complete and maintain travel related documentation.

3.4 Maintain expenditure levels according to budget requirements.

3.5 Select and use communication strategies for group management.

3.6 Implement contingency plans to manage scheduling and other travel related difficulties.

4. Review travel arrangements.

4.1 Conduct review of travel arrangements including feedback from participants.

4.2 Identify and propose recommendations for future travel based on review outcomes.

4.3 Review own work performance and identify potential improvements.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine travel requirements and needs of participants in consultation with appropriate staff. 
Identify resource and logistical requirements for travel. 
Determine and review travel costs and identify budget and resource constraints. 
Identify risks associated with travel arrangements and develop contingency plans. 
Obtain approval for travel according to organisational procedures. 
Plan and document travel schedule according to participant needs and activity requirements. 
Access and interpret information about different options for travel and other services required. 
Select preferred services and finalise costings within available budget. 
Book and confirm travel arrangements with appropriate staff and external agencies. 
Communicate information about travel arrangements to participants and relevant members of staff. 
Source and check accuracy of travel documents for participants. 
Monitor travel schedule and modify as appropriate during activities. 
Secure equipment and travel documents. 
Complete and maintain travel related documentation. 
Maintain expenditure levels according to budget requirements. 
Select and use communication strategies for group management. 
Implement contingency plans to manage scheduling and other travel related difficulties. 
Conduct review of travel arrangements including feedback from participants. 
Identify and propose recommendations for future travel based on review outcomes. 
Review own work performance and identify potential improvements. 
Determine travel requirements and needs of participants in consultation with appropriate staff. 
Identify resource and logistical requirements for travel. 
Determine and review travel costs and identify budget and resource constraints. 
Identify risks associated with travel arrangements and develop contingency plans. 
Obtain approval for travel according to organisational procedures. 
Plan and document travel schedule according to participant needs and activity requirements. 
Access and interpret information about different options for travel and other services required. 
Select preferred services and finalise costings within available budget. 
Book and confirm travel arrangements with appropriate staff and external agencies. 
Communicate information about travel arrangements to participants and relevant members of staff. 
Source and check accuracy of travel documents for participants. 
Monitor travel schedule and modify as appropriate during activities. 
Secure equipment and travel documents. 
Complete and maintain travel related documentation. 
Maintain expenditure levels according to budget requirements. 
Select and use communication strategies for group management. 
Implement contingency plans to manage scheduling and other travel related difficulties. 
Conduct review of travel arrangements including feedback from participants. 
Identify and propose recommendations for future travel based on review outcomes. 
Review own work performance and identify potential improvements. 

Forms

Assessment Cover Sheet

SISXADM001 - Organise and supervise participant travel
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SISXADM001 - Organise and supervise participant travel

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: