Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISXIND006 Mapping and Delivery Guide
Conduct sport, fitness or recreation events

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SISXIND006 - Conduct sport, fitness or recreation events
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to organise and conduct a sport, fitness or recreation event. It requires the ability to plan, setup and conduct an event, supervise the event team, and monitor and evaluate the event outcomes. Event team members may be paid employees or volunteers. It applies to event organisation and coordination requirements at a single site or venue. Event coordinators must consistently and responsibly conduct events according to relevant legislation and organisational policy and procedures, and within the framework of the event managing organisation or sport controlling body.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in:

a sport, fitness or recreation environment. This can be a workplace or simulated environment with:

real events

a simulated industry activity or event created for the purpose of skills assessment that has commercial, community or business relevance in one or more of the following environments:

auditoria

exhibition areas

conference rooms

restaurants

sporting facilities.

Assessment must ensure access to:

current and comprehensive event venue information:

product information within sales kits, brochures, product manuals, information kits or information databases

site specifications, operational and capacity information

technical production and staging specifications

industry current template documents for:

event proposals

event documentation issued to customers including booking conditions, confirmation letters, contracts and invoices

event operational documentation including event orders

floor plans

procedures for preparing proposals

customers, internal personnel and external suppliers with whom the individual can interact; these can be:

individuals in an industry workplace, or

individuals who participate in project activities, role plays or simulated activities, set up for the purpose of assessment, within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors.
Prerequisites/co-requisites
Competency Field Working in Industry
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify event scope.
  • Confirm purpose, objectives, budget and timeline of event with organisation management.
  • Determine event resource requirements.
  • Finalise event components, program or competition format consistent with the requirements of the relevant body.
  • Determine participation targets, selection and entry criteria.
  • Arrange event time and venue in the context of other scheduled and competing events or activities.
  • Identify potential event team members.
       
Element: Plan the event.
  • Prepare budget in line with allocated funds.
  • Establish event team and clarify roles and responsibilities of team members.
  • Identify and seek required approvals to meet regulatory requirements.
  • Develop systems and procedures in consultation with event team.
  • Design event activities considering waste minimisation and efficient resource utilisation.
  • Prepare competition draw or event schedule and distribute, as required.
  • Identify event specific risks and prepare risk management strategy.
  • Develop contingency and critical incident procedures.
  • Develop event coordination plan with documented tasks, responsibilities and timelines.
  • Organise promotional materials to generate interest and publicity.
       
Element: Coordinate implementation of the event.
  • Provide participants with required information.
  • Organise event briefings for all associated staff and volunteers.
  • Ensure health, safety and security procedures are integrated into event procedures.
  • Oversee event setup according to prearranged operational requirements.
  • Identify discrepancies and deficiencies, and take required remedial action.
  • Monitor event operation through observation and communication with event team members.
  • Implement contingency plans, as required.
  • Ensure event break down is completed according to agreements with contractors and event team.
  • Process results, communicate outcomes to participants and submit results to relevant body, as required.
       
Element: Evaluate the event.
  • Determine event evaluation criteria prior to event in consultation with organisation management.
  • Use a variety of evaluation methods to obtain feedback.
  • Conduct an event debrief with event team.
  • Analyse delivery of the event against evaluation criteria.
  • Document event outcomes and recommendations for future similar events for organisation management.
       
Element: Identify event scope.
  • Confirm purpose, objectives, budget and timeline of event with organisation management.
  • Determine event resource requirements.
  • Finalise event components, program or competition format consistent with the requirements of the relevant body.
  • Determine participation targets, selection and entry criteria.
  • Arrange event time and venue in the context of other scheduled and competing events or activities.
  • Identify potential event team members.
       
Element: Plan the event.
  • Prepare budget in line with allocated funds.
  • Establish event team and clarify roles and responsibilities of team members.
  • Identify and seek required approvals to meet regulatory requirements.
  • Develop systems and procedures in consultation with event team.
  • Design event activities considering waste minimisation and efficient resource utilisation.
  • Prepare competition draw or event schedule and distribute, as required.
  • Identify event specific risks and prepare risk management strategy.
  • Develop contingency and critical incident procedures.
  • Develop event coordination plan with documented tasks, responsibilities and timelines.
  • Organise promotional materials to generate interest and publicity.
       
Element: Coordinate implementation of the event.
  • Provide participants with required information.
  • Organise event briefings for all associated staff and volunteers.
  • Ensure health, safety and security procedures are integrated into event procedures.
  • Oversee event setup according to prearranged operational requirements.
  • Identify discrepancies and deficiencies, and take required remedial action.
  • Monitor event operation through observation and communication with event team members.
  • Implement contingency plans, as required.
  • Ensure event break down is completed according to agreements with contractors and event team.
  • Process results, communicate outcomes to participants and submit results to relevant body, as required.
       
Element: Evaluate the event.
  • Determine event evaluation criteria prior to event in consultation with organisation management.
  • Use a variety of evaluation methods to obtain feedback.
  • Conduct an event debrief with event team.
  • Analyse delivery of the event against evaluation criteria.
  • Document event outcomes and recommendations for future similar events for organisation management.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify event scope.

1.1 Confirm purpose, objectives, budget and timeline of event with organisation management.

1.2 Determine event resource requirements.

1.3 Finalise event components, program or competition format consistent with the requirements of the relevant body.

1.4 Determine participation targets, selection and entry criteria.

1.5 Arrange event time and venue in the context of other scheduled and competing events or activities.

1.6 Identify potential event team members.

2. Plan the event.

2.1 Prepare budget in line with allocated funds.

2.2 Establish event team and clarify roles and responsibilities of team members.

2.3 Identify and seek required approvals to meet regulatory requirements.

2.4 Develop systems and procedures in consultation with event team.

2.5 Design event activities considering waste minimisation and efficient resource utilisation.

2.6 Prepare competition draw or event schedule and distribute, as required.

2.7 Identify event specific risks and prepare risk management strategy.

2.8 Develop contingency and critical incident procedures.

2.9 Develop event coordination plan with documented tasks, responsibilities and timelines.

2.10 Organise promotional materials to generate interest and publicity.

3. Coordinate implementation of the event.

3.1 Provide participants with required information.

3.2 Organise event briefings for all associated staff and volunteers.

3.3 Ensure health, safety and security procedures are integrated into event procedures.

3.4 Oversee event setup according to prearranged operational requirements.

3.5 Identify discrepancies and deficiencies, and take required remedial action.

3.6 Monitor event operation through observation and communication with event team members.

3.7 Implement contingency plans, as required.

3.8 Ensure event break down is completed according to agreements with contractors and event team.

3.9 Process results, communicate outcomes to participants and submit results to relevant body, as required.

4. Evaluate the event.

4.1 Determine event evaluation criteria prior to event in consultation with organisation management.

4.2 Use a variety of evaluation methods to obtain feedback.

4.3 Conduct an event debrief with event team.

4.4 Analyse delivery of the event against evaluation criteria.

4.5 Document event outcomes and recommendations for future similar events for organisation management.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

plan, deliver, and evaluate at least two of the following events that have prearranged operational components:

banquet

business or corporate event

entertainment or leisure event

exhibition, exposition or fair

fundraising event

industry and other awards presentations

meetings and conventions

social event

sporting event

develop and present comprehensive event proposals for each event that cover:

budget

floor or site plans

systems and procedures appropriate to the type of event:

timeframe and running sheet

contingency and critical incident procedures

register of staff, officials and volunteers

registration system

participant or player database

competition draw or schedule

technical production (lighting, sound, audio, visual)

communication strategy

media access

recording and processing of results or outcomes

database of suppliers and contractors

financial system such as cash handling and point of sale

contingency and critical incident procedures related to:

equipment breakdown

participant injury or illness

facility and venue problems or changes

traffic issues

adverse weather

modifications to draw

late withdrawals

event staff sickness

insufficient officials

lateness of VIPs

number of registrations

date of event

decorations

format, style and duration

food and beverage requirements

event program

event set up

styling of venue

technical equipment

timing of service

develop and produce these comprehensive documents for each event:

briefing papers

emergency phone contacts

layout plan for venue or site

program

running sheet

schedules.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

the primary components of state, territory and local council laws that impact on event delivery and actions that must be adhered to by event operators during event setup, conduct and break down, in particular laws that cover:

work health and safety/occupational health and safety (this would include requirements that must be met for providing a safe workplace, hazard identification and assessment and control of associated risks)

workers’ compensation (this would include insurance requirements, injury reporting and occupational rehabilitation requirements)

workplace relations

legal liability and duty of care of participants

characteristics of these events staged in various locations:

banquets

business or corporate event

entertainment or leisure event

exhibition, exposition or fair

fundraising event

industry and other awards presentations

meetings and conventions

social events

sporting events

for each event:

purpose and format

roles and responsibilities of team members

event running order

entertainment and speeches

service order and timing for food and beverage items to complement event activities

key features and functions of these event staging products and services:

catering

displays, stands and signage

exhibitor services

security

talent:

entertainers

speakers

technical equipment and services:

audio-visual

lighting

rigging

sets

sound

special effects

stage design

venue or site:

furniture

layouts

registration areas and equipment

styling

formats for, inclusions and uses of:

event proposals

specific event documentation:

booking conditions

confirmation letters

contracts and invoices

event operational documentation:

event orders

floor plans

menus

key environmental and social sustainability impacts of event delivery and procedures for:

recycling and disposal of all waste and hazardous substances

ensuring safety for crowds and the movement of large numbers of attendees

minimising the use of energy, water and other resources during event setup, operation and break-down.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify event scope.

1.1 Confirm purpose, objectives, budget and timeline of event with organisation management.

1.2 Determine event resource requirements.

1.3 Finalise event components, program or competition format consistent with the requirements of the relevant body.

1.4 Determine participation targets, selection and entry criteria.

1.5 Arrange event time and venue in the context of other scheduled and competing events or activities.

1.6 Identify potential event team members.

2. Plan the event.

2.1 Prepare budget in line with allocated funds.

2.2 Establish event team and clarify roles and responsibilities of team members.

2.3 Identify and seek required approvals to meet regulatory requirements.

2.4 Develop systems and procedures in consultation with event team.

2.5 Design event activities considering waste minimisation and efficient resource utilisation.

2.6 Prepare competition draw or event schedule and distribute, as required.

2.7 Identify event specific risks and prepare risk management strategy.

2.8 Develop contingency and critical incident procedures.

2.9 Develop event coordination plan with documented tasks, responsibilities and timelines.

2.10 Organise promotional materials to generate interest and publicity.

3. Coordinate implementation of the event.

3.1 Provide participants with required information.

3.2 Organise event briefings for all associated staff and volunteers.

3.3 Ensure health, safety and security procedures are integrated into event procedures.

3.4 Oversee event setup according to prearranged operational requirements.

3.5 Identify discrepancies and deficiencies, and take required remedial action.

3.6 Monitor event operation through observation and communication with event team members.

3.7 Implement contingency plans, as required.

3.8 Ensure event break down is completed according to agreements with contractors and event team.

3.9 Process results, communicate outcomes to participants and submit results to relevant body, as required.

4. Evaluate the event.

4.1 Determine event evaluation criteria prior to event in consultation with organisation management.

4.2 Use a variety of evaluation methods to obtain feedback.

4.3 Conduct an event debrief with event team.

4.4 Analyse delivery of the event against evaluation criteria.

4.5 Document event outcomes and recommendations for future similar events for organisation management.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Confirm purpose, objectives, budget and timeline of event with organisation management. 
Determine event resource requirements. 
Finalise event components, program or competition format consistent with the requirements of the relevant body. 
Determine participation targets, selection and entry criteria. 
Arrange event time and venue in the context of other scheduled and competing events or activities. 
Identify potential event team members. 
Prepare budget in line with allocated funds. 
Establish event team and clarify roles and responsibilities of team members. 
Identify and seek required approvals to meet regulatory requirements. 
Develop systems and procedures in consultation with event team. 
Design event activities considering waste minimisation and efficient resource utilisation. 
Prepare competition draw or event schedule and distribute, as required. 
Identify event specific risks and prepare risk management strategy. 
Develop contingency and critical incident procedures. 
Develop event coordination plan with documented tasks, responsibilities and timelines. 
Organise promotional materials to generate interest and publicity. 
Provide participants with required information. 
Organise event briefings for all associated staff and volunteers. 
Ensure health, safety and security procedures are integrated into event procedures. 
Oversee event setup according to prearranged operational requirements. 
Identify discrepancies and deficiencies, and take required remedial action. 
Monitor event operation through observation and communication with event team members. 
Implement contingency plans, as required. 
Ensure event break down is completed according to agreements with contractors and event team. 
Process results, communicate outcomes to participants and submit results to relevant body, as required. 
Determine event evaluation criteria prior to event in consultation with organisation management. 
Use a variety of evaluation methods to obtain feedback. 
Conduct an event debrief with event team. 
Analyse delivery of the event against evaluation criteria. 
Document event outcomes and recommendations for future similar events for organisation management. 
Confirm purpose, objectives, budget and timeline of event with organisation management. 
Determine event resource requirements. 
Finalise event components, program or competition format consistent with the requirements of the relevant body. 
Determine participation targets, selection and entry criteria. 
Arrange event time and venue in the context of other scheduled and competing events or activities. 
Identify potential event team members. 
Prepare budget in line with allocated funds. 
Establish event team and clarify roles and responsibilities of team members. 
Identify and seek required approvals to meet regulatory requirements. 
Develop systems and procedures in consultation with event team. 
Design event activities considering waste minimisation and efficient resource utilisation. 
Prepare competition draw or event schedule and distribute, as required. 
Identify event specific risks and prepare risk management strategy. 
Develop contingency and critical incident procedures. 
Develop event coordination plan with documented tasks, responsibilities and timelines. 
Organise promotional materials to generate interest and publicity. 
Provide participants with required information. 
Organise event briefings for all associated staff and volunteers. 
Ensure health, safety and security procedures are integrated into event procedures. 
Oversee event setup according to prearranged operational requirements. 
Identify discrepancies and deficiencies, and take required remedial action. 
Monitor event operation through observation and communication with event team members. 
Implement contingency plans, as required. 
Ensure event break down is completed according to agreements with contractors and event team. 
Process results, communicate outcomes to participants and submit results to relevant body, as required. 
Determine event evaluation criteria prior to event in consultation with organisation management. 
Use a variety of evaluation methods to obtain feedback. 
Conduct an event debrief with event team. 
Analyse delivery of the event against evaluation criteria. 
Document event outcomes and recommendations for future similar events for organisation management. 

Forms

Assessment Cover Sheet

SISXIND006 - Conduct sport, fitness or recreation events
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SISXIND006 - Conduct sport, fitness or recreation events

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: