Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITEEVT007 Mapping and Delivery Guide
Select event venues and sites

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SITEEVT007 - Select event venues and sites
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to source and select venues or sites for events. It requires the ability to analyse event plans to determine venue or site requirements; develop selection specifications; and assess, choose and contract venues or sites.This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.It applies to event coordinators who operate independently and are responsible for making a range of operational decisions. They may work in event management companies or in organisations that organise their own events.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in an operational events context where the selection of event venues and sites is required. This can be:

a live event

a simulated event set up for the purpose of skills assessment.

Assessment must ensure access to:

dedicated event budgets

venues and sites where events are operated

comprehensive event plans

current and comprehensive event venue and site information:

product information in sales kits, brochures, product manuals, supplier information kits or information databases

site specifications, operational and capacity information

technical production and staging specifications

industry current venue or site specification templates for the staging of events

event stakeholders with whom the individual consults

venue personnel and an event operational team with whom the individual liaises during the selection process; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.
Prerequisites/co-requisites
Competency Field Events
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine venue or site requirements.
  • Review and analyse event proposal or plan and determine overall venue or site requirements.
  • Develop and document detailed venue or site specifications to facilitate research and selection process.
  • Integrate stakeholder needs into venue or site specifications.
       
Element: Source event venue or site.
  • Research potential venues and sites using appropriate information sources and research methods.
  • Assess the suitability of venues and sites against requirements outlined in venue specifications.
  • Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.
  • Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.
  • Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.
       
Element: Confirm venue or site bookings.
  • Book venue or site when selection process is finalised.
  • Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.
  • Integrate venue or site issues into event management plans.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine venue or site requirements.

1.1.Review and analyse event proposal or plan and determine overall venue or site requirements.

1.2.Develop and document detailed venue or site specifications to facilitate research and selection process.

1.3.Integrate stakeholder needs into venue or site specifications.

2. Source event venue or site.

2.1.Research potential venues and sites using appropriate information sources and research methods.

2.2.Assess the suitability of venues and sites against requirements outlined in venue specifications.

2.3.Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.

2.4.Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.

2.5.Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.

3. Confirm venue or site bookings.

3.1.Book venue or site when selection process is finalised.

3.2.Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.

3.3.Integrate venue or site issues into event management plans.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

consult with stakeholders to identify and document venue and site requirements for at least one event type listed in the knowledge evidence that has multiple operational components

research and select appropriate venue or site for the above event using at least two of the following methods:

calling for tenders

conducting desk research

inspecting venues or sites

using own events industry networks

source and select venue or site for the above event within commercial time constraints and event deadlines.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

meetings and conventions

sports

operational and venue requirements for different types of events

sources of information on event venues or sites

key features of local event venues or sites and their capacity to service different types of events

event staging products and services offered by event venues or sites and their suitability for different types of events:

accommodation

catering

technical equipment and services

staffing

security

storage facilities

technical equipment and production services:

audiovisual

costumes

props

pyrotechnics

rigging

sets

sound and lighting

special effects

stage design and construction

venue styling

transportation

risk and regulatory issues associated with different types of venues and sites, and methods of managing them:

access

liquor licensing

number of contractors to be coordinated

physical constraints

safety issues

security issues

venue or site appeal for intended audience

crowd control

social and environmental sustainability issues associated with different venues and sites:

water and energy use

waste management

local community rights during operation of events

maintenance of natural and cultural integrity

operational structures within venues and sites:

relevant personnel

organisational relationships

reporting structures

formats for, inclusions, and uses of:

venue or site specifications for the staging of events

venue or site contracts.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine venue or site requirements.

1.1.Review and analyse event proposal or plan and determine overall venue or site requirements.

1.2.Develop and document detailed venue or site specifications to facilitate research and selection process.

1.3.Integrate stakeholder needs into venue or site specifications.

2. Source event venue or site.

2.1.Research potential venues and sites using appropriate information sources and research methods.

2.2.Assess the suitability of venues and sites against requirements outlined in venue specifications.

2.3.Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.

2.4.Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.

2.5.Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.

3. Confirm venue or site bookings.

3.1.Book venue or site when selection process is finalised.

3.2.Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.

3.3.Integrate venue or site issues into event management plans.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Review and analyse event proposal or plan and determine overall venue or site requirements. 
Develop and document detailed venue or site specifications to facilitate research and selection process. 
Integrate stakeholder needs into venue or site specifications. 
Research potential venues and sites using appropriate information sources and research methods. 
Assess the suitability of venues and sites against requirements outlined in venue specifications. 
Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes. 
Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process. 
Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals. 
Book venue or site when selection process is finalised. 
Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility. 
Integrate venue or site issues into event management plans. 

Forms

Assessment Cover Sheet

SITEEVT007 - Select event venues and sites
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SITEEVT007 - Select event venues and sites

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: