Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITEEVT008 Mapping and Delivery Guide
Manage event staging components

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency SITEEVT008 - Manage event staging components
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to analyse event staging requirements and organise and monitor different staging services and products. It requires the ability to use advanced planning, organisation and communication skills combined with detailed knowledge of the event management process and broad understanding of specialist component services.This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.It applies to event coordinators who operate independently, and are responsible for making a range of operational decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.The unit does not cover the high levels of technical expertise required to provide individual specialist services, such as catering, audio visual or technical, creative and sporting services. It is also distinct from staging specialisation units that apply to staging technicians and stage managers in the entertainment industry.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in an operational events context where selection of event staging is required. This can be:

a live event

a simulated event set up for the purpose of skills assessment.

Assessment must ensure access to:

venues and sites where events are operated

dedicated event budgets

comprehensive event plans

formal communications plans

current industry documentation and publications relating to staging products and services

interaction with contractors to select and manage event staging requirements

stakeholders, for whom the event is organised; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.

Prerequisites/co-requisites
Competency Field Events
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Analyse staging requirements.
  • Analyse event staging requirements based on detailed review of proposed event.
  • Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.
  • Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.
  • Incorporate regulatory, safety, risk and sustainability issues into planning processes.
       
Element: Source and organise staging contractors.
  • Identify and source contractors according to work schedule.
  • Provide staging specifications detailing contractor requirements.
  • Obtain quotations for provision of products and services.
  • Evaluate quotations against specifications and other relevant quality criteria.
  • Conduct negotiations and select contractors using product and service knowledge to inform decisions.
  • Confirm agreements with contractors in writing to include details and costs of all services.
       
Element: Monitor staging preparations.
  • Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  • Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  • Assess need for staging adjustments to maintain event quality and integrity.
  • Negotiate and confirm required changes.
       
Element: Evaluate staging components.
  • Obtain feedback from stakeholders according to predetermined evaluation criteria.
  • Evaluate staging components in terms of operational efficiency and service quality.
  • Use information to enhance future event planning.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse staging requirements.

1.1.Analyse event staging requirements based on detailed review of proposed event.

1.2.Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.

1.3.Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.4.Incorporate regulatory, safety, risk and sustainability issues into planning processes.

2. Source and organise staging contractors.

2.1.Identify and source contractors according to work schedule.

2.2.Provide staging specifications detailing contractor requirements.

2.3.Obtain quotations for provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Conduct negotiations and select contractors using product and service knowledge to inform decisions.

2.6.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor staging preparations.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate staging components.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate staging components in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

consult with stakeholders to develop staging requirements for at least one type of event listed in the knowledge evidence with multiple operational components

source and select contractors for the above event to provide staging components that meet stakeholder and event requirements

monitor and evaluate event staging components for the above event by:

ensuring work is completed against event requirements and schedules

confirming staging requirements are delivered as required

obtaining feedback from stakeholders on contractor performance.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

meetings and conventions

social

sports

roles and responsibilities of organisations involved in event staging

suppliers of staging products and services

sources of information on staging services and products

product and service terminology, features and options, current technology and risk considerations in these key areas of staging:

catering

displays, stands and signage

exhibitor services

security

talent

technical equipment and services:

audiovisual

lighting

sets

sound

stage design

rigging

special effects

venue or site requirements

venue layout and styling

regulatory considerations for organising event staging:

contractor licensing

food safety

liquor licensing

local government authorities

factors affecting staging specifications:

performance standards

price

technical specifications

themerelated requirements

timelines

regulatory requirements

requirements for contractor briefing and specification documents.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse staging requirements.

1.1.Analyse event staging requirements based on detailed review of proposed event.

1.2.Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.

1.3.Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.4.Incorporate regulatory, safety, risk and sustainability issues into planning processes.

2. Source and organise staging contractors.

2.1.Identify and source contractors according to work schedule.

2.2.Provide staging specifications detailing contractor requirements.

2.3.Obtain quotations for provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Conduct negotiations and select contractors using product and service knowledge to inform decisions.

2.6.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor staging preparations.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate staging components.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate staging components in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Analyse event staging requirements based on detailed review of proposed event. 
Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders. 
Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines. 
Incorporate regulatory, safety, risk and sustainability issues into planning processes. 
Identify and source contractors according to work schedule. 
Provide staging specifications detailing contractor requirements. 
Obtain quotations for provision of products and services. 
Evaluate quotations against specifications and other relevant quality criteria. 
Conduct negotiations and select contractors using product and service knowledge to inform decisions. 
Confirm agreements with contractors in writing to include details and costs of all services. 
Monitor event preparations through ongoing liaison with contractors and other stakeholders. 
Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems. 
Assess need for staging adjustments to maintain event quality and integrity. 
Negotiate and confirm required changes. 
Obtain feedback from stakeholders according to predetermined evaluation criteria. 
Evaluate staging components in terms of operational efficiency and service quality. 
Use information to enhance future event planning. 

Forms

Assessment Cover Sheet

SITEEVT008 - Manage event staging components
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Assessment Record Sheet

SITEEVT008 - Manage event staging components

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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