Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITEEVT017 Mapping and Delivery Guide
Develop multi-venue event plans

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SITEEVT017 - Develop multi-venue event plans
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required toaddress the particular issues that apply to events that operate across a number of venues. It requires the ability to use significant analytical and management skills, combined with a strong understanding of event management operational issues. It focuses only on the additional knowledge and skills required in the context of cross-venue event operations. This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.It applies to event managers who operate with significant autonomy and who are responsible for making strategic event management decisions. They may work in event management companies, or in organisations that organise their own events.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in an operational events context where multi-venue event planning is required. This can be:

a live event

a simulated industry event set up for the purpose of skills assessment.

Assessment must ensure access to:

multiple venues and sites where events are operated

dedicated event budgets

comprehensive event plans

current industry documentation and publications relating to venues and sites

formal communications plans

operational information for multi-venue events:

contingency procedures

emergency information

event rosters

event running sheets

event schedules across venues

maps and other geographical information:

route maps between venues and sites

information for venues, sites and local area

an event operations team and event stakeholders with whom the individual consults

venue personnel with whom operational and communication strategies and procedures can be established; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.
Prerequisites/co-requisites
Competency Field Events
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Conduct multi-venue selection process.
  • Identify parameters for venue selection based on customer and event requirements.
  • Incorporate multi-venue considerations into the venue or site selection process.
  • Determine best combination of venues to meet event needs.
       
Element: Analyse multi-venue planning and management implications.
  • Determine potential impact of multi-venue operations through analysis of event requirements.
  • Analyse risks associated with multi-venue events.
  • Assess and respond to geographical factors arising from multi-venue operations.
  • Assess inter-venue communication needs and determine most appropriate forms of communication.
  • Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.
  • Integrate multi-venue considerations into broader event management structures and processes.
       
Element: Develop operational plan to address multi-venue issues.
  • Develop and document multi-venue operational procedures and contingency procedures.
  • Identify critical tasks and allocate responsibilities and timelines.
  • Obtain approval for plan from relevant stakeholders.
  • Provide operational information to staff, venues and other stakeholders.
       
Element: Evaluate success of multi-venue operations.
  • Obtain feedback from stakeholders according to predetermined evaluation criteria.
  • Evaluate multi-venue operations in terms of operational efficiency and service quality.
  • Use information to enhance future event planning.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct multi-venue selection process.

1.1.Identify parameters for venue selection based on customer and event requirements.

1.2.Incorporate multi-venue considerations into the venue or site selection process.

1.3.Determine best combination of venues to meet event needs.

2. Analyse multi-venue planning and management implications.

2.1.Determine potential impact of multi-venue operations through analysis of event requirements.

2.2.Analyse risks associated with multi-venue events.

2.3.Assess and respond to geographical factors arising from multi-venue operations.

2.4.Assess inter-venue communication needs and determine most appropriate forms of communication.

2.5.Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.

2.6.Integrate multi-venue considerations into broader event management structures and processes.

3. Develop operational plan to address multi-venue issues.

3.1.Develop and document multi-venue operational procedures and contingency procedures.

3.2.Identify critical tasks and allocate responsibilities and timelines.

3.3.Obtain approval for plan from relevant stakeholders.

3.4.Provide operational information to staff, venues and other stakeholders.

4. Evaluate success of multi-venue operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate multi-venue operations in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

determine requirements and select venues for at least two different multi-venue events with multiple operational components from the event types listed in the knowledge evidence

demonstrate planning and risk analysis for each of the above events, giving consideration to:

risks associated with using multiple venues for events

geographical factors

communication requirements between venues

develop and document details of the following operational procedures and information for one of the above multi-venue events:

communication protocols

key personnel in each venue

management structures

transport scheduling

contingency procedures

emergency information

event rosters, running sheets and schedules across venues

event uniformity requirements

route maps between venues and sites

information on venues, sites and local area

evaluate stakeholder feedback on the success of the above multi-venue event operations against the following criteria:

communication

contingency management

operational efficiency

profitability

resource efficiency

success in meeting event objectives.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

celebrations and ceremonies

community

conferences

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

sports

types of events that require the use of multiple venues

implications of multievent operations and ways to address them:

communication

management structures

operational complexities

resources:

financial

human

physical

safety

geographical factors:

distance between venues

pick-up and drop-off points

terrain

traffic routes

transport requirements

inter-venue communication options and relevant technologies to suit particular event requirements:

computer networks

telephone systems or teleconferencing

two-way radios

video links or videoconferencing

risk management issues associated with the use of multiple venues for an event:

communication issues

contractor management

consistency of presentation and standards

crowd control

delays

emergency services access

security complications

additional resource and staging requirements of a multi-venue event.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct multi-venue selection process.

1.1.Identify parameters for venue selection based on customer and event requirements.

1.2.Incorporate multi-venue considerations into the venue or site selection process.

1.3.Determine best combination of venues to meet event needs.

2. Analyse multi-venue planning and management implications.

2.1.Determine potential impact of multi-venue operations through analysis of event requirements.

2.2.Analyse risks associated with multi-venue events.

2.3.Assess and respond to geographical factors arising from multi-venue operations.

2.4.Assess inter-venue communication needs and determine most appropriate forms of communication.

2.5.Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.

2.6.Integrate multi-venue considerations into broader event management structures and processes.

3. Develop operational plan to address multi-venue issues.

3.1.Develop and document multi-venue operational procedures and contingency procedures.

3.2.Identify critical tasks and allocate responsibilities and timelines.

3.3.Obtain approval for plan from relevant stakeholders.

3.4.Provide operational information to staff, venues and other stakeholders.

4. Evaluate success of multi-venue operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate multi-venue operations in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify parameters for venue selection based on customer and event requirements. 
Incorporate multi-venue considerations into the venue or site selection process. 
Determine best combination of venues to meet event needs. 
Determine potential impact of multi-venue operations through analysis of event requirements. 
Analyse risks associated with multi-venue events. 
Assess and respond to geographical factors arising from multi-venue operations. 
Assess inter-venue communication needs and determine most appropriate forms of communication. 
Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel. 
Integrate multi-venue considerations into broader event management structures and processes. 
Develop and document multi-venue operational procedures and contingency procedures. 
Identify critical tasks and allocate responsibilities and timelines. 
Obtain approval for plan from relevant stakeholders. 
Provide operational information to staff, venues and other stakeholders. 
Obtain feedback from stakeholders according to predetermined evaluation criteria. 
Evaluate multi-venue operations in terms of operational efficiency and service quality. 
Use information to enhance future event planning. 

Forms

Assessment Cover Sheet

SITEEVT017 - Develop multi-venue event plans
Assessment task 1: [title]

Student name:

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

SITEEVT017 - Develop multi-venue event plans

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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