Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITHACS007 Mapping and Delivery Guide
Conduct night audit

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency SITHACS007 - Conduct night audit
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to check and reconcile daily financial transactions and records, and produce reports relating to commercial accommodation establishment trading and revenue.The unit applies to all types of commercial accommodation, and to reception personnel or night auditors who check financial transactions during periods of minimal customer activity at the front desk. They work within established procedures and systems under some supervision, but the problem-solving nature of this activity means they apply some discretion and judgment. In many establishments, the night audit function is now automated and runs throughout the day.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in an operational commercial accommodation environment. This can be:

an industry workplace

a simulated industry environment.

Assessment must ensure access to:

fixtures and electronic equipment:

cashiering facilities, credit card and electronic funds transfer at point of sale (EFTPOS) facilities

computers, printers and scanners

industry-current front office reservations, accounting and reporting system

photocopier

back-up and storage systems for computer data

telephone lines and equipment

computer software and applications:

industry-current computerised front office or accounting system

email

internet

word processing

spreadsheets

databases

specialist software for computerised reservations

accounting and bookkeeping

transaction data from different operating periods.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.

Prerequisites/co-requisites
Competency Field Accommodation Services
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Review financial transactions.
  • Check that transactions comply with organisational procedures.
  • Check that balances prepared by others are accurate and comply with organisational procedures.
  • Identify financial and system discrepancies and resolve according to level of responsibility.
  • Implement financial systems and financial control systems according to organisational procedures.
  • Monitor systems and provide feedback to appropriate management.
       
Element: Complete routine records and reports.
  • Complete routine records and reports accurately within designated timelines.
  • Process end or close of day trading and reports.
  • Forward reports to appropriate colleagues or department.
  • Reduce waste by minimising use of printed materials.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review financial transactions.

1.1.Check that transactions comply with organisational procedures.

1.2.Check that balances prepared by others are accurate and comply with organisational procedures.

1.3.Identify financial and system discrepancies and resolve according to level of responsibility.

1.4.Implement financial systems and financial control systems according to organisational procedures.

1.5.Monitor systems and provide feedback to appropriate management.

2. Complete routine records and reports.

2.1.Complete routine records and reports accurately within designated timelines.

2.2.Process end or close of day trading and reports.

2.3.Forward reports to appropriate colleagues or department.

2.4.Reduce waste by minimising use of printed materials.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

use standard accounting procedures to complete an audit of the following activities from at least six different operating periods:

commercial account activity

commission earnings

department break-ups

foreign currency activities

occupancy

sales performance

sales returns

supplier activity

check and balance transactions relating to the above activities, including identifying and rectifying discrepancies.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

role of night audit in overall financial management systems

standard accounting procedures and financial control processes and procedures that apply to front office operations:

reporting protocols

reporting cycles

features of common cashiering facilities and financial software used in commercial accommodation establishments

features of common property management software used in commercial accommodation establishments

main types of financial transactions that occur in a commercial accommodation establishment:

arrivals and departures

food and beverage

foreign currency activities

interdepartmental vouchers

internal and external change backs

laundry and other services

mini-bar

main types of financial systems that occur in a commercial accommodation establishment:

banking procedures

debtor control

floats

petty cash

common types of financial discrepancies that occur in a commercial accommodation establishment:

computer errors

errors in guest folios

errors in source documentation.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review financial transactions.

1.1.Check that transactions comply with organisational procedures.

1.2.Check that balances prepared by others are accurate and comply with organisational procedures.

1.3.Identify financial and system discrepancies and resolve according to level of responsibility.

1.4.Implement financial systems and financial control systems according to organisational procedures.

1.5.Monitor systems and provide feedback to appropriate management.

2. Complete routine records and reports.

2.1.Complete routine records and reports accurately within designated timelines.

2.2.Process end or close of day trading and reports.

2.3.Forward reports to appropriate colleagues or department.

2.4.Reduce waste by minimising use of printed materials.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Check that transactions comply with organisational procedures. 
Check that balances prepared by others are accurate and comply with organisational procedures. 
Identify financial and system discrepancies and resolve according to level of responsibility. 
Implement financial systems and financial control systems according to organisational procedures. 
Monitor systems and provide feedback to appropriate management. 
Complete routine records and reports accurately within designated timelines. 
Process end or close of day trading and reports. 
Forward reports to appropriate colleagues or department. 
Reduce waste by minimising use of printed materials. 

Forms

Assessment Cover Sheet

SITHACS007 - Conduct night audit
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

SITHACS007 - Conduct night audit

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: