Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITXEVT019A Mapping and Delivery Guide
Manage multi -venue events

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency SITXEVT019A - Manage multi -venue events
Description This unit deals with the performance outcomes, skills and knowledge required todevelop strategies to manage an event across a number of venues. It focuses only on the additional knowledge and skills required in the context of cross-venue event operations. CULMS012A Plan event touring, is used more to reflect the skills required when the same event is toured to different venues.
Employability Skills The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit is packaged will assist in identifying employability skills requirements.
Learning Outcomes and Application This unit applies to individuals managing events in any industry context. It is particularly relevant in the cultural, community, hospitality, sporting and tourism sectors.Planning and management of an event using multiple venues or sites requires application of significant analytical and management skills, combined with a strong understanding of event management operational issues. This role is undertaken by an event manager working autonomously, often in consultation with an event organising committee.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field Event Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Assess and respond to planning and management implications for multi-venue events.
  • Determine the potential impact of multi-venue operations through analysis of event scope and complexity.
  • Analyse specific risks associated with multi-venue events.
  • Integrate multi-venue considerations into broader event management structures and processes.
       
Element: Conduct multi-venue selection process.
  • Identify broad parameters for venue selection based on evaluation of overall event objectives.
  • Incorporate specific multi-venue considerations into the venue or site selection process.
  • Determine best combination of venues to meet event needs.
       
Element: Develop operational procedures to address multi-facility issues.
  • Assess and respond to geographical factors arising from multi-venue operations.
  • Evaluate need for consistency across venues and develop appropriate guidelines in consultation with venue personnel.
  • Develop contingency and critical incident procedures for multi-venue operations.
  • Develop clear and concise procedures and distribute to relevant venues.
       
Element: Address multi-facility communication requirements.
  • Assess inter-venue communication needs and determine most appropriate form of communication, using relevant technology.
  • Organise relevant resources to achieve effective inter-venue cooperation.
  • Develop and distribute communication protocols and procedures in consultation with venues.
       
Element: Evaluate multi-venue operations.
  • Evaluate multi-venue event operations in terms of efficiency, communication and service provision.
  • Incorporate outcomes and learning into future event planning.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to develop operational and communication strategies and procedures for the management of events across a number of venues

ability to select an appropriate set of venues for a multi-venue event

detailed knowledge of management and operational issues to be addressed for a multi-venue event

demonstration of skills through development of plans and procedures for at least one multi-venue event.

Context of and specific resources for assessment

Assessment must ensure:

access to multiple event venues

involvement of and interaction with venue personnel to establish appropriate operational and communication strategies and procedures

use of current and complete venue information.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of plans and procedures developed by the candidate to address multi-venue operations

case studies to assess candidate's ability to address multi-venue considerations for a range of different events

questions to assess detailed knowledge of the operational issues to be addressed for a multi-venue event

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SITXEVT012A Select event venues and sites.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

planning and organisational skills to develop practical operational procedures

critical thinking skills to evaluate a range of complex information and develop operational strategies and procedures

communication and negotiation skills to work with multiple venue stakeholders

contingency management skills to address operational issues across multiple venues

literacy skills to interpret and develop complex documentation

numeracy skills to assess budget impacts of multi-venue operations.

The following knowledge must be assessed as part of this unit:

types of events that require the use of multiple venues, and implications of multi-event operations on management structures, processes and procedures

inter-venue communication options, including relevant technologies to suit particular event requirements

risk management issues associated with the use of multiple venues for an event

legal issues associated with the use of multiple venues for an event

additional resource and staging requirements of a multi-venue event.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Potential impact of multi-venue operations may relate to:

human, financial and physical resources

operational complexities

safety

management and operating structures.

Multi-venue operations may include:

sporting events

festivals

conferences.

Event scope and complexity may relate to:

number of venues

number of attendees

degree of movement of people or equipment between venues

number of different services to be provided at each venue.

Specific risks associated with multi-venue events may include:

delays

communication issues

consistency of presentation and standards

security complications

crowd control

expansion in number of contractors and associated management requirements.

Multi-venue considerations may relate to:

distances between venues

comparative venue standards and facilities

distances from venues to other facilities.

Broader event management structures and processes may include:

overall event management structures

specific event objectives

budget

human resources

staging requirements

factors external to the event.

Geographical factors may include:

distance

traffic routes

terrain

levels of congestion

public transport services between venues.

Consistency across venues may relate to:

differing weather conditions

waste management

environmentally sensitive areas, such as forests and national parks.

Contingency and critical incident procedures may relate to:

equipment breakdown

traffic problems

adverse weather

event staff sickness

internal and external delays to event.

Inter-venue communication might involve:

telephone systems

computer networks

two-way radios

video links or videoconferencing.

Communication protocols and procedures may relate to:

lines of communication

methods of communication

time requirements.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine the potential impact of multi-venue operations through analysis of event scope and complexity. 
Analyse specific risks associated with multi-venue events. 
Integrate multi-venue considerations into broader event management structures and processes. 
Identify broad parameters for venue selection based on evaluation of overall event objectives. 
Incorporate specific multi-venue considerations into the venue or site selection process. 
Determine best combination of venues to meet event needs. 
Assess and respond to geographical factors arising from multi-venue operations. 
Evaluate need for consistency across venues and develop appropriate guidelines in consultation with venue personnel. 
Develop contingency and critical incident procedures for multi-venue operations. 
Develop clear and concise procedures and distribute to relevant venues. 
Assess inter-venue communication needs and determine most appropriate form of communication, using relevant technology. 
Organise relevant resources to achieve effective inter-venue cooperation. 
Develop and distribute communication protocols and procedures in consultation with venues. 
Evaluate multi-venue event operations in terms of efficiency, communication and service provision. 
Incorporate outcomes and learning into future event planning. 

Forms

Assessment Cover Sheet

SITXEVT019A - Manage multi -venue events
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

SITXEVT019A - Manage multi -venue events

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: