Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITXEVT504 Mapping and Delivery Guide
Organise event infrastructure

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SITXEVT504 - Organise event infrastructure
Description This unit describes the performance outcomes, skills and knowledge required to organise event infrastructure and facilities, where these do not already exist at a venue or site. The unit focuses only on the additional knowledge and skills required in this context. The unit SITXEVT503 Manage event staging components covers the coordination of all other event products and services.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Events are diverse in nature and this unit is relevant to any type of event coordinated in any industry context, including the tourism, hospitality, sport, cultural and community sectors.This unit applies to event coordinators who operate independently, and are responsible for making a range of operational decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Analyse infrastructure requirements.
  • Evaluate infrastructure and facility requirements based on detailed review of the proposed event and venue.
  • Liaise with relevant authorities at the commencement of the event management cycle and integrate regulatory requirements into the planning process.
  • Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.
  • Develop a work schedule to address staging requirements identifying key activities, interrelationships and timelines.
  • Incorporate risk and sustainability issues into planning processes.
       
Element: Source and organise infrastructure requirements.
  • Identify and source infrastructure and facilities contractors according to work schedule.
  • Provide accurate and complete specifications to contractors about infrastructure requirements.
  • Obtain complete and timely quotations for the provision of products and services.
  • Evaluate quotations against specifications and other relevant quality criteria.
  • Involve relevant authorities in the planning process by providing relevant and timely information.
  • Confirm agreements with contractors in writing to include details and costs of all services.
       
Element: Monitor event infrastructure.
  • Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  • Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  • Assess the need for staging adjustments to maintain event quality and integrity.
  • Negotiate and confirm required changes.
       
Element: Evaluate success of event infrastructure operations.
  • Obtain feedback from stakeholders according to predetermined evaluation criteria.
  • Evaluate infrastructure arrangements in terms of operational efficiency and service quality.
  • Use information to enhance future event planning.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

organise infrastructure for events involving:

staging at a venue or site without existing infrastructure

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

organise infrastructure for multiple and diverse events

liaise with contractors and other stakeholders during the event organisation process

integrate knowledge of:

issues that impact on the organisation of events in venues without infrastructure, including:

range of options available

regulatory requirements

sustainability considerations.

Context of and specific resources for assessment

Assessment must ensure use of:

actual events for which infrastructure is organised. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge

venues and sites that require infrastructure; these can be:

real event venues and sites

event venues and sites within a training organisation where real events are staged

comprehensive event plans

dedicated event budgets formal communications plans

suppliers, local authorities and stakeholders with whom the individual can interact.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of event infrastructure through attendance at an event managed by the individual

review of documentation used to coordinate infrastructure prepared by the individual

questioning of contractors to assess the organisational skills of the individual

use of case studies to assess individual’s ability to determine infrastructure requirements for different events

written or oral questioning to assess individual’s knowledge of infrastructure services and terminology

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example:

SITXEVT502 Select event venues and sites.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication and negotiation skills to:

conduct negotiations for the supply of products and services

manage relationships with staging contractors and other stakeholders

critical thinking skills to analyse complex event requirements and make assessments about most appropriate infrastructure options

learning skills to maintain and expand knowledge of infrastructure options and services

initiative and enterprise skills to pro-actively identify potential for innovative approaches

literacy skills to:

interpret complex event documentation

develop contractor specifications

numeracy skills to:

evaluate event budgets

assess contractor quotations and negotiate costs

planning and organising skills to:

organise and monitor varying infrastructure requirements

integrate potentially competing operational and management requirements

problem-solving skills to:

anticipate and analyse risks associated with event infrastructure

monitor progress and develop responses to potentially complex operational problems

self-management skills to take responsibility for the complete process of organising infrastructure.

Required knowledge

roles and responsibilities of organisations involved in staging of events

infrastructure requirements for a range of event types, including suitability of infrastructure for different venues

suppliers of event infrastructure and facilities

sources of information on infrastructure and facilities

product and service terminology, features and options, current technology and risk considerations in key areas related to event infrastructure and facilities, including:

temporary water and power supply

portable and demountable toilets

temporary structures, including marquees and demountables

mobile catering outlets

waste disposal and recycling

sustainability considerations when introducing event infrastructure and facilities to venues and sites:

community and cultural values

environmental impacts

regulatory considerations associated with event infrastructure and facilities, including those related to:

builders

catering facilities

electricians

plumbers

local government noise regulations

special effects

waste management

typical problems that occur in event contractor management, and ways to avoid or manage these

key inclusions for contractor briefing and specification documents.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Infrastructure and facility requirementsmay include:

emergency services:

first aid stations

police

parking

signage

temporary structures:

access structures (disabled access)

accommodation

camping

catering

dining

marquees

scaffolding

tents

toilets

utilities:

air conditioning or heating

power supply

waste disposal and recycling facilities

water supply.

Event may include:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

social

sports.

Venue may be:

established event location

indoor

outdoor

untested event location.

Relevant authoritiesmay include:

emergency services

land management and protection authorities

local government

state or territory government.

Key stakeholdersmay include:

business associations

clients

local businesses

local residents

organising committees

potential and actual attendees

sponsors.

Evaluation criteria may relate to:

communication

contingency management

operational efficiency

profitability

resource efficiency

success in meeting event objectives

stakeholder feedback.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Evaluate infrastructure and facility requirements based on detailed review of the proposed event and venue. 
Liaise with relevant authorities at the commencement of the event management cycle and integrate regulatory requirements into the planning process. 
Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders. 
Develop a work schedule to address staging requirements identifying key activities, interrelationships and timelines. 
Incorporate risk and sustainability issues into planning processes. 
Identify and source infrastructure and facilities contractors according to work schedule. 
Provide accurate and complete specifications to contractors about infrastructure requirements. 
Obtain complete and timely quotations for the provision of products and services. 
Evaluate quotations against specifications and other relevant quality criteria. 
Involve relevant authorities in the planning process by providing relevant and timely information. 
Confirm agreements with contractors in writing to include details and costs of all services. 
Monitor event preparations through ongoing liaison with contractors and other stakeholders. 
Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems. 
Assess the need for staging adjustments to maintain event quality and integrity. 
Negotiate and confirm required changes. 
Obtain feedback from stakeholders according to predetermined evaluation criteria. 
Evaluate infrastructure arrangements in terms of operational efficiency and service quality. 
Use information to enhance future event planning. 

Forms

Assessment Cover Sheet

SITXEVT504 - Organise event infrastructure
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SITXEVT504 - Organise event infrastructure

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: