Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITXEVT605 Mapping and Delivery Guide
Develop event transport plans

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SITXEVT605 - Develop event transport plans
Description This unit describes the performance outcomes, skills and knowledge required toanalyse event transport needs anddevelop appropriate plans and procedures for transporting people to, from and between event venues. It requires the ability to use critical thinking, planning and organisational skills, combined with a knowledge of transport management issues and options.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Events are diverse in nature and this unit is relevant to any type of event coordinated in any industry context, including the tourism, hospitality, sport, cultural and community sectors.This unit applies to event managers who operate with significant autonomy and who are responsible for making a range of strategic event management decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.The unit may have particular application in the transport industry, where transport companies may be called upon to work on the development of an event transport strategy. However, the unit does not cover the specialist skills required to manage and monitor large transport fleets, as these roles are undertaken by people working as transport specialists.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Analyse transport needs.
  • Determine event transport needs based on analysis of key event information.
  • Identify and assess transport needs of different event stakeholders, including those with special needs.
  • Assess need for assistance from transport specialists or involvement of authorities in the transport planning process.
       
Element: Develop transport strategies.
  • Identify and analyse transport options and resources in consultation with relevant suppliers.
  • Assess transport issues and risks presented by event location and geography.
  • Analyse and respond to compliance requirements.
  • Analyse and incorporate transport issues and risks into transport strategy development.
  • Evaluate and respond to broader event management constraints and issues as they relate to event transport.
  • Consult with event stakeholders about transport strategies at appropriate times prior to the event.
  • Develop evaluation criteria for the transport strategy in consultation with stakeholders.
       
Element: Develop transport operational plan.
  • Develop and document transport procedures for event components, including contingency procedures.
  • Determine and document internal and external resource requirements to maximise efficient use, cost effectiveness and profitability.
  • Identify critical tasks and allocate responsibilities and timelines.
  • Develop contractor specifications as required.
  • Obtain approval for plan from relevant stakeholders.
  • Provide operational information to staff and other stakeholders.
       
Element: Evaluate transport strategies.
  • Evaluate efficiency and effectiveness of the transport strategy based on agreed evaluation criteria.
  • Incorporate outcomes of evaluation into future planning.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop transport plans for events involving:

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

analyse event transport needs and develop resource and cost efficient strategies and operational plans for multiple and diverse events

integrate knowledge of:

transport alternatives

legislation, regulations and industry codes that affect transport planning

transport strategy resource requirements

issues and risks associated with event transport.

Context of and specific resources for assessment

Assessment must ensure use of:

real or simulated events for which transport plans are developed. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge

comprehensive event plans

dedicated event budgets

formal communications plans

current industry documentation and publications relating to transport options

event stakeholders with whom the individual consults.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of event transport strategies and operational plans prepared by the individual

use of case studies to assess individual’s ability to develop transport strategies for a range of different events

written or oral questioning to assess detailed knowledge of different event transport issues and options

review of portfolios of evidence and third party workplace reports of on-the-job performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to consult with diverse stakeholders on complex management and operational issues

critical thinking skills to:

analyse complex event information to determine nature of transport requirements

develop practical and operationally sound event transport solutions

literacy skills to:

interpret complex event documentation

develop plans and operational documents for the management of event transport

numeracy skills to work with event budgets

planning and organisational skills to develop cohesive operational plans and procedures

problem-solving skills to anticipate and respond to potential transport risks and problems with effective strategies and procedures.

Required knowledge

role of transport planning in the overall context of event management

types of events that require the development of dedicated transport strategies

sources of specialist assistance for complex transport planning

transport alternatives for consideration in the planning process:

private

public

air, land and sea

legislation, regulations and industry codes that affect transport planning

transport strategy resource requirements:

financial

human

physical

issues and risks associated with event transport:

access

availability of services

congestion

distance

sustainability considerations.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Events may include:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

social

sports.

Key event informationmay relate to:

dates and times

duration

management structures

general nature of event

level of government involvement

location

number and type of activities

numbers attending

scope of physical staging elements.

Event stakeholdersmay include:

attendees:

audience

competitors

delegates

participants

spectators

VIPs

authorities:

emergency services

local government

roads authorities

media

officials

organising committees

staff:

paid

voluntary.

Authorities may include:

emergency services

land management and protection agencies

government:

local

state

industry bodies.

Transport options and resources may include:

private transport system, including:

airlines

coach services

taxis

hire cars, minibuses and limousines

private vehicles

charter services

dedicated disabled transport, including taxis and buses

animal transport

public transport system, including:

trains

bus network

ferries

light rail and trams.

Transport issues and risks may relate to:

access:

road surface

terrain

availability of services

communication considerations:

mobiles

radios

walkie talkies

congestion:

pedestrian

traffic

distance:

between event venues

between event venuesand other facilitiessuch as accommodation and service centres

environmental sensitivity

location type:

major metropolitan

regional

country

remote

security:

access restrictions

accreditation

threats

signage.

Broader event management constraints and issues may include:

overall event management structures

specific event objectives

budget

human resources

other staging requirements

factors external to the event, such as other events

requirements to manage minimal impact to the natural environment of access to and the site itself.

Evaluation criteriamay relate to:

attendance targets

efficient use of combined transport options to maximise profitability for the event operator

environmental targets

financial targets

service quality

time targets for movement of people and equipment.

Transport proceduresmay relate to:

adequate provision for buses

adequate provision for disabled people

arrival of clients – dump or trickle

communication

contingency and backup options

emergency services presence and access

human resource requirements:

drivers

guides

marshals

site supervisors

parking

pick-up and drop-off

security

timetabling

training requirements

vehicle refuelling.

Contingency proceduresmay relate to:

breakdown

delays:

internal

external

illness

weather.

Resource requirementsmay be:

financial

human:

drivers

guides

interpreters

marshals

on-site supervisors

volunteers

physical:

equipment

signage

vehicles

vessels.

Operational informationmay include:

contingency procedures

emergency information

event information:

rosters

running sheets

schedules

maps and other geographical information:

route maps between venues and sites

information for venues, sites and local area.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine event transport needs based on analysis of key event information. 
Identify and assess transport needs of different event stakeholders, including those with special needs. 
Assess need for assistance from transport specialists or involvement of authorities in the transport planning process. 
Identify and analyse transport options and resources in consultation with relevant suppliers. 
Assess transport issues and risks presented by event location and geography. 
Analyse and respond to compliance requirements. 
Analyse and incorporate transport issues and risks into transport strategy development. 
Evaluate and respond to broader event management constraints and issues as they relate to event transport. 
Consult with event stakeholders about transport strategies at appropriate times prior to the event. 
Develop evaluation criteria for the transport strategy in consultation with stakeholders. 
Develop and document transport procedures for event components, including contingency procedures. 
Determine and document internal and external resource requirements to maximise efficient use, cost effectiveness and profitability. 
Identify critical tasks and allocate responsibilities and timelines. 
Develop contractor specifications as required. 
Obtain approval for plan from relevant stakeholders. 
Provide operational information to staff and other stakeholders. 
Evaluate efficiency and effectiveness of the transport strategy based on agreed evaluation criteria. 
Incorporate outcomes of evaluation into future planning. 

Forms

Assessment Cover Sheet

SITXEVT605 - Develop event transport plans
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Assessment Record Sheet

SITXEVT605 - Develop event transport plans

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Assessment task 1: [title] Result: Competent Not yet competent

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