Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SITXINV005 Mapping and Delivery Guide
Establish stock and purchasing and control systems

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency SITXINV005 - Establish stock and purchasing and control systems
Description
Employability Skills
Learning Outcomes and Application This unit describes the performance outcomes, skills and knowledge required to establish and implement stock control and cost-effective stock purchasing and supply systems for a business.The unit applies to all tourism, travel, hospitality and event industry sectors. The unit is relevant to organisations where stock management is an integral and essential part of business operations, and where there are complex purchasing and control issues to be considered. The unit is not appropriate for situations where stock management is very simple, such as controlling stationery supplies in a small office.It applies to senior managers who operate with significant autonomy and who are responsible for making a range of strategic management decisions.No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Skills must be demonstrated in an operational tourism, travel, hospitality or events business for which stock is purchased and stock control systems are developed. This can be:

an industry workplace

a simulated industry environment.

Assessment must ensure access to:

computers, printers and stock control software systems

current commercial purchase specifications, stock control procedures and reports, supplier cost and contractual documentation used for the purchase of stock

suppliers with whom the individual can interact and negotiate.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors.
Prerequisites/co-requisites
Competency Field Inventory
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine stock requirements.
  • Use business data, forecasting methods and standard measures to calculate required stock levels.
  • Determine stock requirements for standard business periods, peak seasons and special events.
  • Establish cost-effective purchase quantities based on business information and supplier advice.
       
Element: Establish optimum supply arrangements.
  • Evaluate quality of supply, based on feedback from colleagues and customers.
  • Source and review potential suppliers.
  • Develop appropriate and accurate purchase specifications.
  • Assess suppliers against specifications, considering all relevant factors.
  • Assess terms of purchase, and negotiate with suppliers to achieve optimum supply arrangements.
  • Adjust sources of supply and make accurate records of agreements.
       
Element: Develop and implement stock control systems.
  • Develop stock control systems and communicate to relevant staff.
  • Develop special control systems for stock with high wastage or loss.
  • Monitor workplace systems and make adjustments according to feedback and operational experience.
  • Initiate training of staff to minimise stock wastage.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine stock requirements.

1.1.Use business data, forecasting methods and standard measures to calculate required stock levels.

1.2.Determine stock requirements for standard business periods, peak seasons and special events.

1.3.Establish cost-effective purchase quantities based on business information and supplier advice.

2. Establish optimum supply arrangements.

2.1.Evaluate quality of supply, based on feedback from colleagues and customers.

2.2.Source and review potential suppliers.

2.3.Develop appropriate and accurate purchase specifications.

2.4.Assess suppliers against specifications, considering all relevant factors.

2.5.Assess terms of purchase, and negotiate with suppliers to achieve optimum supply arrangements.

2.6.Adjust sources of supply and make accurate records of agreements.

3. Develop and implement stock control systems.

3.1.Develop stock control systems and communicate to relevant staff.

3.2.Develop special control systems for stock with high wastage or loss.

3.3.Monitor workplace systems and make adjustments according to feedback and operational experience.

3.4.Initiate training of staff to minimise stock wastage.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

establish and implement cost-effective stock purchasing and control systems for at least six of the stock items listed in the knowledge evidence

monitor stock control systems involving the above stock items, stock quality and cost-effectiveness of supply over one stock cycle

produce stock control reports and data required to calculate cost-effective purchasing of the above items.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

specific industry sector:

forecasting methods for calculating required stock levels

formulas for yield testing and use of standard measures

methods to calculate cost-effective order quantities for different stock items

types of computer stock control systems used, their functions and features

stock security systems

types of storage and their suitability for different kinds of stock

supply sources for different types of product

appropriate terminology and formats for, and inclusions of, purchase specifications

specific organisation:

relevant stock and product life and storage requirements for specific goods

standard business periods, peak seasons and special events

sources of business data relevant to stock purchasing and control:

historical sales figures

stocktake figures

supplier lead time

wastage reports

factors which influence purchase specifications:

budget

colour

deadlines for supply

delivery or pick up requirements

detailed description

expected supply cost

fresh or frozen food

general description

grade

numbers to be purchased

product name

quality

required labelling

size

special instructions or requirements

storage procedures

upper purchase price barrier

use for product

weight

reasons for stock loss and damage and methods to control these

stock control systems:

bin card system

imprest system

integrated point-of-sale system

ledger system

stock control procedures and template documents and reports for:

ordering

levels

loss

performance

monitoring of quality

receipt

reorder cycles

rotation

security

stocktakes

valuation

wastage

storage requirements for different kinds of stock

use of stock control equipment and software where appropriate

special control systems:

controlling ordering quantities

maintaining correct environmental conditions for the storage of perishable foodstuffs:

temperature

light

humidity

procedures for:

correct handling of perishables to avoid spoilage of stock

issue quantities

issuing only to authorised persons

stock transfer to other departments

requisitioning

segregated storage of non-food items from food items that have potential to cross-contaminate

formats for, inclusions, and uses of:

stock control procedures

specific stock control procedures for stock with high wastage or loss

various stock control reports

goods or stock items that need to be purchased by a business:

alcoholic or non-alcoholic beverages

cleaning agents and chemicals

customer travel products:

luggage labels

travel bags

travel wallets

tickets

vouchers

event supplies

food:

dairy products

canned products

dry goods

fresh goods

frozen goods

fruit or vegetables

meat, poultry or seafood

oils

vacuumed sealed items

fuel:

aircraft

coaches

hire cars

vessels

general stores

housekeeping supplies

linen

merchandise

uniforms.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine stock requirements.

1.1.Use business data, forecasting methods and standard measures to calculate required stock levels.

1.2.Determine stock requirements for standard business periods, peak seasons and special events.

1.3.Establish cost-effective purchase quantities based on business information and supplier advice.

2. Establish optimum supply arrangements.

2.1.Evaluate quality of supply, based on feedback from colleagues and customers.

2.2.Source and review potential suppliers.

2.3.Develop appropriate and accurate purchase specifications.

2.4.Assess suppliers against specifications, considering all relevant factors.

2.5.Assess terms of purchase, and negotiate with suppliers to achieve optimum supply arrangements.

2.6.Adjust sources of supply and make accurate records of agreements.

3. Develop and implement stock control systems.

3.1.Develop stock control systems and communicate to relevant staff.

3.2.Develop special control systems for stock with high wastage or loss.

3.3.Monitor workplace systems and make adjustments according to feedback and operational experience.

3.4.Initiate training of staff to minimise stock wastage.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Use business data, forecasting methods and standard measures to calculate required stock levels. 
Determine stock requirements for standard business periods, peak seasons and special events. 
Establish cost-effective purchase quantities based on business information and supplier advice. 
Evaluate quality of supply, based on feedback from colleagues and customers. 
Source and review potential suppliers. 
Develop appropriate and accurate purchase specifications. 
Assess suppliers against specifications, considering all relevant factors. 
Assess terms of purchase, and negotiate with suppliers to achieve optimum supply arrangements. 
Adjust sources of supply and make accurate records of agreements. 
Develop stock control systems and communicate to relevant staff. 
Develop special control systems for stock with high wastage or loss. 
Monitor workplace systems and make adjustments according to feedback and operational experience. 
Initiate training of staff to minimise stock wastage. 

Forms

Assessment Cover Sheet

SITXINV005 - Establish stock and purchasing and control systems
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Assessment Record Sheet

SITXINV005 - Establish stock and purchasing and control systems

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