Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SRXEVT003B Mapping and Delivery Guide
Coordinate events

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency SRXEVT003B - Coordinate events
Description This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit covers the knowledge and skills required to conduct market research and identify possible gaps in the delivery of special events, and the coordination and evaluation of such a special event. This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit covers the knowledge and skills required to conduct market research and identify possible gaps in the delivery of special events, and the coordination and evaluation of such a special event.
Employability Skills Not applicable.
Learning Outcomes and Application Not applicable.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Analyse opportunities to organise special events
  • Assess the current market for events planned in a similar field and identify gaps in the delivery of service
  • Prepare recommendations based on research and present to designated person(s)
       
Element: Prepare brief
  • Identify available resources, assess the financial situation and consider timeframes
  • Draft brief, budgets and timeframes in line with research results and in accordance with the goals and objectives of the organisation
       
Element: Coordinate details and delegate duties to team members
  • Delegate various details of the event organisation to team members with guidelines provided for achieving goals within designated timelines
  • Identify individual differences and abilities from appropriate roles and responsibilities and then allocate to suitable team members
  • Establish performance requirements and evaluation criteria for the team and team members, agreed upon and recorded
  • Monitor and evaluate progress of team members to ensure work is progressing to expectations
       
Element: Develop contingency plans
  • Formulate and implement contingency plans after an assessment of possible deviations from the norm
       
Element: Conduct post-event evaluations
  • Assess delivery of event to determine whether the original needs were met effectively and efficiently
  • Prepare reports and make recommendations are made
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements

Critical aspects of evidence to be considered

Assessment must confirm sufficient knowledge of coordinating special events in the work environment

Assessment of performance should be over a period of time coveringthe prescribed number of categories from the Range Statements

In particular, assessment must confirm the ability to

identify gaps in the market for the delivery of special events

plan, budget and set timelines for a special event that is in line with goals and objectives of the organisation

coordinate the activities of team members during a special event

contingency plans are developed to be implemented in the event of a deviation from set operating procedures during the special event

prepare reports detailing an assessment of the special event

finalise financial accounts and prepare financial records for inspection by the auditor

Interdependent assessment of units

This unit must be assessed after attainment of competency in the following unit(s)

SRXEVT002B Organise meeting/event and provide on-site meeting/event management services

This unit must be assessed in conjunction with the following unit(s)

Nil

For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s)

SRXEVT004B Plan and manage conferences on behalf of management to achieve identified goals

SRXEVT008A Process and monitor event registrations

SRXEVT009A Develop a transport strategy for an event

SRXEVT010A Manage an event across a number of facilities

SRXEVT011A Environmental issues and events

SRXEVT012A Liaise with state/local government agencies

THHGCS05B Organise in-house functions

THTFME05A Select event venues and sites

THTFME06A Manage event contractors

THTFME07A Organise and monitor infrastructure for outdoor events

THTFME08A Integrate technology into the event management process

THTFME09A Develop and update knowledge of protocol

THTPPD08B Plan and develop event proposals and bids

THTPPD09B Develop conference programs

THTPPD10B Develop and implement sponsorship plans

Required knowledge and skills

Required knowledge

Organisation's policy and procedures for the management of meetings/events

Organisation's policy and procedures for contracting suppliers

Organisation's procedures for coordinating a function or event

Occupational Health and Safety (OH&S) and risk management procedures for coordination of functions and events

Knowledge of typical technical requirements for functions

Knowledge of typical layouts for functions

Development of promotional displays and material

Public relations knowledge for servicing of clients

Organisation's procedures for processing of accounts to be paid

Industrial Relations Act

Insurance laws

Local government by-laws

Required skills

Organisational skills in terms of event planning

Use of technology and equipment for coordination of events

Referral skills to identify to whom to refer difficulties with the venue or equipment

Research skills to seek information on the current market for events

Problem solving skills to identify the best course of action if equipment does not work during an event and/or insufficient staff or food arrives

Literacy skills to clarify information on current market gaps for special events

Resource implications

Physical resources - assessment of this competency requires access to

market research on special events

Human resources - assessment of this unit of competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must

be competent in this unit but preferably be competent in the unit at the level above

be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area

have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations

Consistency in performance

Due to issues such as dealing with various sectors within the market, this unit of competency must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to conducting market research and identifying possible gaps in the delivery of special events

Context for assessment

This unit of competency must be assessed in the context of a sport or recreation activity with a range of real clients. For valid and reliable assessment the sport or recreation activity should closely replicate the work environment. The environment should be safe with the hazards, circumstances and equipment likely to be encountered in a real workplace

Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes

Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons

KEY COMPETENCIES

Collect, Analyse&Organise Information

Communicate Ideas&Information

Plan&Organise Activities

Work with Others&in Teams

Use Mathematical Ideas&Techniques

Solve Problems

Use Technology

2

2

3

2

-

2

1

These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.

The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task:

Use routine approaches

Select from routine approaches

Establish new approaches

Collecting, analysing and organising information - Analysing information to determine trends and 'gaps' in the market

Communicating ideas and information - Writing reports and making recommendations on findings

Planning and organising activities - Making contingency plans after market research

Working with teams and others - Working with other organisational members

Using mathematical ideas and techniques - Not applicable

Solving problems - Dealing with staff problems at an event

Using technology - Using a computer for report writing

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Not applicable.

Range Statements

The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency

CATEGORIES

Details

[all categories]

dates

venue

type of activity

format

entertainment

catering

travel arrangements

accommodation

marketing and promotion

specialised equipment

single event

multiple event

sanctions

first aid

individual participant needs

Deviations from the norm

[all categories]

weather conditions

duty of care

legal considerations

catering

numbers fluctuating from expected

staffing factors

disputes

internal

external

other factors outside the control of the organisation

Gaps in delivery of service

[all relevant categories]

location

venue

type of activity

categories

dates

Reports

[all categories]

financial acquittals

post event evaluation and recommendations

Resources

[all categories]

personnel

finances

facilities

sponsorship

Special events

[one category]

carnivals/sports tournament/matches/races

swimming

marathon

fun runs

triathlons

single event

multiple event

knockout contests

round robins

Team members

[four categories]

paid employees

volunteers

contractors

interested parties

organisation members

media outlets

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess the current market for events planned in a similar field and identify gaps in the delivery of service 
Prepare recommendations based on research and present to designated person(s) 
Identify available resources, assess the financial situation and consider timeframes 
Draft brief, budgets and timeframes in line with research results and in accordance with the goals and objectives of the organisation 
Delegate various details of the event organisation to team members with guidelines provided for achieving goals within designated timelines 
Identify individual differences and abilities from appropriate roles and responsibilities and then allocate to suitable team members 
Establish performance requirements and evaluation criteria for the team and team members, agreed upon and recorded 
Monitor and evaluate progress of team members to ensure work is progressing to expectations 
Formulate and implement contingency plans after an assessment of possible deviations from the norm 
Assess delivery of event to determine whether the original needs were met effectively and efficiently 
Prepare reports and make recommendations are made 

Forms

Assessment Cover Sheet

SRXEVT003B - Coordinate events
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

SRXEVT003B - Coordinate events

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: