SRXFAC005B - Coordinate facility and equipment acquisition and maintenance Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
SRXFAC005B Mapping and Delivery Guide Coordinate facility and equipment acquisition and maintenance
Version 1.0 Issue Date: March 2024
Qualification
-
Unit of Competency
SRXFAC005B - Coordinate facility and equipment acquisition and maintenance
Description
This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit deals with the knowledge and skills to coordinate equipment selection, use and maintenance and to produce maintenance plans for a facility. It does not include specialist skills but focuses on the need for mainstream managers to pro-actively plan for and manage the acquisition and maintenance of physical assets. This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit deals with the knowledge and skills to coordinate equipment selection, use and maintenance and to produce maintenance plans for a facility. It does not include specialist skills but focuses on the need for mainstream managers to pro-actively plan for and manage the acquisition and maintenance of physical assets.
Employability Skills
Not applicable.
Learning Outcomes and Application
Not applicable.
Duration and Setting
X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners
Student Learning Resources
Handouts Activities
Slides PPT
Assessment 1
Assessment 2
Assessment 3
Assessment 4
Elements of Competency
Performance Criteria
Element: Establish maintenance systems
Establish systems to ensure that the condition and performance of equipment and facilities are regularly reported and discussed within the organisation
Identify areas/items prone to defects, demonstrating frailty, or scheduled for regular maintenance, and use information to develop a long-term maintenance plan
Inform individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
Identify organisations and/or individuals suitably qualified to offer maintenance repair, and store contact numbers for easy access
Identify data to be included in the reports on repair work
Develop systems to ensure that urgent/non-routine maintenance jobs are reported to the appropriate authority as soon as problems are found
Element: Research and plan for facility and equipment maintenance
Identify work requirements and clarify/confirm with appropriate parties or by site inspection
Identify, apply and monitor relevant codes and standards, apply and monitor throughout the work procedure
Identify, obtain and inspect resources and service providers required to satisfy the work plan for compliance with the job specifications
Select and interpret relevant plans, drawings and text in accordance with the work plan
Plan maintenance in detail including sequencing, prioritising and considerations made where appropriate for the maintenance of safety, security and capacity in accordance with system/site/organisation requirements and reference information
Resolve coordination requirements, including requests for isolations where appropriate, with others involved, affected or required by the work
Identify potential hazards and select prevention and/or control measures
Address equipment and facility maintenance history, condition monitoring information, recent modifications and existing status in defining work scope
Undertake costings of work and assess impact on budget
Identify needs for operational testing and/or recommissioning
Element: Develop maintenance plan
Schedule work scope into a plan in accordance with established criteria and demonstrate the sequence and emphasis in maintenance plan are in accordance with organisational procedures
Ensure that work schedules are realistic in their expectations of the frequency with which maintenance checks are to be performed and contain the required information to allow efficient operation of maintenance checks
Document isolation and access requests in accordance with organisation requirements
Develop plans in conjunction with other affected groups in accordance with organisation requirements
Confirm availability of resources and document in accordance with organisation requirements
Attach relevant information to work activities to maintenance plan in accordance with organisation requirements
Document maintenance plans and associated information and distribute through communication channels to all affected staff in accordance with organisation communication systems
Draft maintenance methods in accordance with criteria developed in research
Format maintenance methods in a legible, accurate and accessible document in accordance with organisation requirements
Demonstrate recording systems that are uncomplicated, clear and suited to the organisation's needs
Present methods for review to relevant staff in accordance with organisation requirements
Element: Implement and monitor maintenance plan
Allocate maintenance information to appropriate staff
Seek feedback on application/progress of maintenance methods and plans and modify maintenance methods/plans to reflect feedback obtained
Review/approve modification of method/plan is by relevant staff
Distribute amended/updated documentation to relevant staff in accordance with organisation communication system
Preparation and implementation of strategies are achieved using the services of maintenance and planning staff both within and beyond the authority of this work
Element: Monitor on-site maintenance contracts and contractors
Observe the workings of the maintenance contractors constantly
Ensure the work is in accordance with the requirements of the contract
Ensure the work of the contractors is scheduled in line with operation of the service
Element: Supervise the storage of equipment
Establish reorder levels and, where adequate levels cannot be sustained, inform colleagues and co-workers promptly
Establish procedures to ensure that equipment and store materials under conditions recommended by the manufacturer and maintain security
Establish systems for recording the quantity and condition of stored equipment in an accurate and up-to-date manner
Element: Contribute to the selection of equipment and facilities
Ensure suggested new equipment and/or facilities meet the current or future needs of service provision
Base suggestions on investigating a range of information sources
Encourage members of staff within the learner's area of responsibility to contribute recommendations
Make recommendations clearly and accurately in the required format to the appropriate person in the organisation
Demonstrate recommendations that state clearly the benefits which can be expected from the suggested new equipment and/or facilities
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements
Critical aspects of evidence to be considered
Assessment must confirm sufficient knowledge of statutory requirements for facility maintenance within an organisation in the sport and recreation industry
Assessment of performance should be over a period of time covering all categories of maintenance and all corresponding categories of the remaining Range Statements that are applicable in the learners environment
In particular, assessment must confirm the ability to
develop and implement a maintenance plan for significant work on a facility
plan maintenance schedules for a diverse range of equipment
establish systems for the storage of equipment
respond appropriately to equipment failures
provide suitable input into the selection of new equipment
supervise service contractors
negotiate work activities with all relevant personnel
modify maintenance plans based on feedback
accurately document all aspects of plan
Interdependent assessment of units
This unit must be assessed after attainment of competency in the following unit(s)
SRXRES003B Contribute to the planning, monitoring and control of resources
This unit must be assessed in conjunction with the following unit(s)
Nil
For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s)
Nil
Required knowledge and skills
Required knowledge
Relevant statutory requirements and codes of practice relating to facility construction and construction sites
Environmental standards and requirements
Safety standards of equipment and range of repair techniques relevant to the equipment being maintained
Organisational procedure for reporting faulty equipment
Recording/reporting procedures and requirements within the organisation
Occupational Health and Safety (OH&S) standards, guidelines and codes of practice pertaining to reporting of unsafe equipment, recording of equipment repair and the repair and maintenance of facilities and equipment
Methods of monitoring work of contractors and contract requirements when outsourcing repairs
Schedule of facility operation which the contractors work should fall in line with
Reorder levels for consumables
Procedures for judging whether materials and equipment are fit for use and maintenance requirements and frequency of checks for the equipment
Methods of equipment disposal
Routine and non - routine schedules for maintenance
Requirements within maintenance schedules and considerations when planning and timetabling a cleaning and maintenance schedule
Communication channels within organisations
Methods to determine current and future equipment needs and information sources which may be used
Requiredskills
Application of Occupational Health and Safety (OH&S) standards, statutory requirements, codes of practice and environmental requirements
Development of implementation plans
Report writing
Prioritising work
Resource implications
Physical resources - assessment of this competency requires access to
a work environment with a facility requiring maintenance
Human resources - assessment of this unit of competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must
be competent in this unit but preferably be competent in the unit at the level above
be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area
have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations
Consistency in performance
Due to issues such as the diversity of the items around a facility that require maintenance, this unit of competency must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to coordinating facility and equipment acquisition and maintenance
Context for assessment
This unit of competency must be assessed in the context of a sport or recreation organisation. For valid and reliable assessment the sport or recreation organisation should closely replicate the work environment. The environment should be safe with the hazards, circumstances and equipment likely to be encountered in a real workplace
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes
Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons
KEY COMPETENCIES
Collect, Analyse&Organise Information
Communicate Ideas&Information
Plan&Organise Activities
Work with Others&in Teams
Use Mathematical Ideas&Techniques
Solve Problems
Use Technology
3
2
3
2
2
2
1
These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.
The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task:
Use routine approaches
Select from routine approaches
Establish new approaches
Collecting, analysing and organising information - Collecting maintenance information on the equipment at the facility
Communicating ideas and information - Informing individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
Planning and organising activities - Planning maintenance sequencing
Working with teams and others - Working with specialist contractors
Using mathematical ideas and techniques - Calculating budgets for maintenance
Solving problems - Dealing with non-routine maintenance requirements
Using technology - Using a database to monitor assets
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies.
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Not applicable.
Range Statements
The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency
CATEGORIES
Budget
[all categories]
cost of labour
materials
training
services
tools and equipment
Colleagues
[all categories]
those working in the same organisation
line manager
Communication channels
[all categories]
verbal
written memorandums
Communication systems
[three categories]
site meetings
computers
personal computer
mainframe
manuals
drawings
logs
Co-workers
[one category]
volunteers
workers in other organisations for whom the learner has resourcing responsibility
Data
[all categories]
date
time
nature of fault/repair
repairs carried out
Documentation
[all categories]
job cards
check sheets
safety rule procedures
plant records
drawings
Quality Assurance documentation
maintenance procedures and outage reports
Documents
[all categories]
maintenance plans
scheduling documents
budgets
reports
submissions
Equipment
[three categories]
large items of equipment
small items of equipment
simple equipment
complex equipment
equipment with significant health and safety implications
Facility
[one category]
buildings
single
multi purpose
built structures, eg, tracks and walkways
plant
fixtures
infrastructure
superstructure
Information sources
[two categories]
trade journals
exhibitions
work of other organisations
sales information
client feedback
Maintenance
[one category]
structural modifications to building
internal or external painting of facility, buildings or structures
a plan allocating, reporting and recording the routine and non-routine maintenance of the components of a facility, including
plant
equipment
fixtures and fittings
grounds
Work schedules
[all categories]
include information on
days
times
frequency of checks
staff allocation
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice
Yes
No
Comments/feedback
Establish systems to ensure that the condition and performance of equipment and facilities are regularly reported and discussed within the organisation
Identify areas/items prone to defects, demonstrating frailty, or scheduled for regular maintenance, and use information to develop a long-term maintenance plan
Inform individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
Identify organisations and/or individuals suitably qualified to offer maintenance repair, and store contact numbers for easy access
Identify data to be included in the reports on repair work
Develop systems to ensure that urgent/non-routine maintenance jobs are reported to the appropriate authority as soon as problems are found
Identify work requirements and clarify/confirm with appropriate parties or by site inspection
Identify, apply and monitor relevant codes and standards, apply and monitor throughout the work procedure
Identify, obtain and inspect resources and service providers required to satisfy the work plan for compliance with the job specifications
Select and interpret relevant plans, drawings and text in accordance with the work plan
Plan maintenance in detail including sequencing, prioritising and considerations made where appropriate for the maintenance of safety, security and capacity in accordance with system/site/organisation requirements and reference information
Resolve coordination requirements, including requests for isolations where appropriate, with others involved, affected or required by the work
Identify potential hazards and select prevention and/or control measures
Address equipment and facility maintenance history, condition monitoring information, recent modifications and existing status in defining work scope
Undertake costings of work and assess impact on budget
Identify needs for operational testing and/or recommissioning
Schedule work scope into a plan in accordance with established criteria and demonstrate the sequence and emphasis in maintenance plan are in accordance with organisational procedures
Ensure that work schedules are realistic in their expectations of the frequency with which maintenance checks are to be performed and contain the required information to allow efficient operation of maintenance checks
Document isolation and access requests in accordance with organisation requirements
Develop plans in conjunction with other affected groups in accordance with organisation requirements
Confirm availability of resources and document in accordance with organisation requirements
Attach relevant information to work activities to maintenance plan in accordance with organisation requirements
Document maintenance plans and associated information and distribute through communication channels to all affected staff in accordance with organisation communication systems
Draft maintenance methods in accordance with criteria developed in research
Format maintenance methods in a legible, accurate and accessible document in accordance with organisation requirements
Demonstrate recording systems that are uncomplicated, clear and suited to the organisation's needs
Present methods for review to relevant staff in accordance with organisation requirements
Allocate maintenance information to appropriate staff
Seek feedback on application/progress of maintenance methods and plans and modify maintenance methods/plans to reflect feedback obtained
Review/approve modification of method/plan is by relevant staff
Distribute amended/updated documentation to relevant staff in accordance with organisation communication system
Preparation and implementation of strategies are achieved using the services of maintenance and planning staff both within and beyond the authority of this work
Observe the workings of the maintenance contractors constantly
Ensure the work is in accordance with the requirements of the contract
Ensure the work of the contractors is scheduled in line with operation of the service
Establish reorder levels and, where adequate levels cannot be sustained, inform colleagues and co-workers promptly
Establish procedures to ensure that equipment and store materials under conditions recommended by the manufacturer and maintain security
Establish systems for recording the quantity and condition of stored equipment in an accurate and up-to-date manner
Ensure suggested new equipment and/or facilities meet the current or future needs of service provision
Base suggestions on investigating a range of information sources
Encourage members of staff within the learner's area of responsibility to contribute recommendations
Make recommendations clearly and accurately in the required format to the appropriate person in the organisation
Demonstrate recommendations that state clearly the benefits which can be expected from the suggested new equipment and/or facilities
Forms
Assessment Cover Sheet
SRXFAC005B - Coordinate facility and equipment acquisition and maintenance
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
SRXFAC005B - Coordinate facility and equipment acquisition and maintenance
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent