- THTFME06A - Manage event contractors
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
THTFME06A Mapping and Delivery Guide
Manage event contractors
Version 1.0
Issue Date: April 2024
Qualification | - |
Unit of Competency | THTFME06A - Manage event contractors |
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Description | This unit describes the skills and knowledge required to manage the staging and operation of a major indoor event comprising multiple components. It does not cover the high levels of technical expertise required to actually provide these services, but focuses on the key knowledge and skills required to oversee the process from an organisational and contractor management perspective. This role may be undertaken by a manager working within an event venue, by an external event manager or a combination.This unit describes the skills and knowledge required to manage the staging and operation of a major indoor event comprising multiple components. It does not cover the high levels of technical expertise required to actually provide these services, but focuses on the key knowledge and skills required to oversee the process from an organisational and contractor management perspective. This role may be undertaken by a manager working within an event venue, by an external event manager or a combination | ||
Employability Skills | Not applicable. | ||
Learning Outcomes and Application | Not applicable. | ||
Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
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Prerequisites/co-requisites | Not applicable. | ||
Competency Field |
Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
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Elements of Competency | Performance Criteria | |||||||
Element: Identify event operational requirements |
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Element: Source contractors |
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Element: Monitor contractors |
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Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
roles and responsibilities of organisations involved in event staging
suppliers of staging services and sources of information on staging services
risk management issues to be considered for key areas of event staging
knowledge of terminology, services and key technology in key areas of staging including:
catering
venue decoration
audio-visual options
sound amplification
lighting
rigging
live entertainment
registration areas
display
security
electronic media coverage of events
safety equipment.
the key inclusions for contractor briefing or specification documents.
Linkages to Other Units
This unit has very strong linkages to other event management units and combined training and assessment is recommended with units such as:
THTFME04A Develop an event concept
THTFME05A Select event venues and sites
Critical Aspects of Assessment
Evidence of the following is critical:
general knowledge of all event staging services and terminology as detailed under Essential Skills and Knowledge
ability to organise and co-ordinate multiple contractors as part of the overall event management process.
Context of Assessment and Resource Implications
Assessment must ensure:
management of the staging of an indoor event comprising multiple components
access to venues for staging of an indoor event
access to all equipment required for the staging of an event
liaison with and involvement of multiple contractors.
Assessment Methods
Assessment methods must be chosen to ensure that the ability to manage the staging of an event can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
evaluation of the staging at an event managed by the candidate through attendance at the event
review of documentation used to manage contractors prepared by the candidate
questioning of contractors to assess the organisational skills of the candidate
case studies to assess ability to determine staging requirements for different events
oral or written questions to assess knowledge of key staging services and relevant terminology
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting, Organising and Analysing Information
For example:
Assessing competitive quotes from staging suppliers (3)
Communicating Ideas and Information
For example:
Developing a tender brief for staging suppliers (3)
Planning and Organising Activities
For example:
Appointing and managing multiple suppliers before, during and after an event (3)
Working with Others and in Teams
For example:
Negotiating with suppliers on changing requirements (3)
Using Mathematical Ideas and Techniques
For example:
Calculating numbers of exhibition panels required for a trade show (1)
Solving Problems
For example:
Negotiating with a supplier who is failing to meet contract obligations (3)
Using Technology
For example:
Using a computerised system to create different staging scenarios (1)
Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
roles and responsibilities of organisations involved in event staging
suppliers of staging services and sources of information on staging services
risk management issues to be considered for key areas of event staging
knowledge of terminology, services and key technology in key areas of staging including:
catering
venue decoration
audio-visual options
sound amplification
lighting
rigging
live entertainment
registration areas
display
security
electronic media coverage of events
safety equipment.
the key inclusions for contractor briefing or specification documents.
Linkages to Other Units
This unit has very strong linkages to other event management units and combined training and assessment is recommended with units such as:
THTFME04A Develop an event concept
THTFME05A Select event venues and sites
Critical Aspects of Assessment
Evidence of the following is critical:
general knowledge of all event staging services and terminology as detailed under Essential Skills and Knowledge
ability to organise and co-ordinate multiple contractors as part of the overall event management process.
Context of Assessment and Resource Implications
Assessment must ensure:
management of the staging of an indoor event comprising multiple components
access to venues for staging of an indoor event
access to all equipment required for the staging of an event
liaison with and involvement of multiple contractors.
Assessment Methods
Assessment methods must be chosen to ensure that the ability to manage the staging of an event can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
evaluation of the staging at an event managed by the candidate through attendance at the event
review of documentation used to manage contractors prepared by the candidate
questioning of contractors to assess the organisational skills of the candidate
case studies to assess ability to determine staging requirements for different events
oral or written questions to assess knowledge of key staging services and relevant terminology
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting, Organising and Analysing Information
For example:
Assessing competitive quotes from staging suppliers (3)
Communicating Ideas and Information
For example:
Developing a tender brief for staging suppliers (3)
Planning and Organising Activities
For example:
Appointing and managing multiple suppliers before, during and after an event (3)
Working with Others and in Teams
For example:
Negotiating with suppliers on changing requirements (3)
Using Mathematical Ideas and Techniques
For example:
Calculating numbers of exhibition panels required for a trade show (1)
Solving Problems
For example:
Negotiating with a supplier who is failing to meet contract obligations (3)
Using Technology
For example:
Using a computerised system to create different staging scenarios (1)
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Not applicable.
This unit applies to any enterprise involved in event management. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
A major event comprising multiple components must include:
multiple contractors
substantial catering (i.e. not simply an afternoon tea)
multiple speakers, performers or exhibitors
requirement for display, decoration or theming.
Contractors may include:
venues
speakers
staging and audio visual suppliers
display suppliers
caterers
entertainers
equipment hire companies.
Staging elements or requirements may relate to:
exhibition set-up
audio-visual
display and decoration
furniture
special effects
entertainment
lighting
sound
stage design
rigging
catering and catering set-up
security.
Specifications for contractor services may include or relate to:
price
performance standards
timelines
technical specifications for equipment etc
theme-related requirements
regulatory requirements
previous experience.
This unit applies to any enterprise involved in event management. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
A major event comprising multiple components must include:
multiple contractors
substantial catering (i.e. not simply an afternoon tea)
multiple speakers, performers or exhibitors
requirement for display, decoration or theming.
Contractors may include:
venues
speakers
staging and audio visual suppliers
display suppliers
caterers
entertainers
equipment hire companies.
Staging elements or requirements may relate to:
exhibition set-up
audio-visual
display and decoration
furniture
special effects
entertainment
lighting
sound
stage design
rigging
catering and catering set-up
security.
Specifications for contractor services may include or relate to:
price
performance standards
timelines
technical specifications for equipment etc
theme-related requirements
regulatory requirements
previous experience.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
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Analyse event staging requirements based on detailed review of all aspects of the proposed event. | |||
Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders. | |||
Incorporate safety and risk management issues into all planning documentation and processes. | |||
Analyse event staging requirements based on detailed review of all aspects of the proposed event. | |||
Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders. | |||
Incorporate safety and risk management issues into all planning documentation and processes. | |||
Analyse quotations and select contractors in consultation with key stakeholders. | |||
Confirm agreements with contractors in writing to include details and costs of all services. | |||
Monitor progress, including safety issues, at regular intervals through ongoing liaison with contractors and other stakeholders. | |||
Identify the need for adjustments and organise appropriate changes with confirmation in writing. | |||
Negotiate adjustments to maintain the integrity and quality of the event. | |||
Evaluate work completed against event requirements and time schedules, and take appropriate action to address delays. |
Forms
Assessment Cover Sheet
THTFME06A - Manage event contractors
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Assessment Record Sheet
THTFME06A - Manage event contractors
Student name:
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Assessment task 1: [title] Result: Competent Not yet competent
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Feedback to student:
Overall assessment result: Competent Not yet competent
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