• TLIA1607C - Use inventory systems to organise stock control

Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIA1607C Mapping and Delivery Guide
Use inventory systems to organise stock control

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency TLIA1607C - Use inventory systems to organise stock control
Description This unit involves the skills and knowledge required to use inventory systems to organise stock control in accordance with workplace requirements including identifying inventory and stock control systems in use in the workplace, using re-order procedures to maintain stock levels, organising cyclical stock counts, and reporting discrepancies or variances.
Employability Skills The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary of the qualification in which this competency is packaged will assist in identifying employability skill requirements.
Learning Outcomes and Application Work must be carried out in compliance with the relevant regulations and workplace requirements concerning the use of inventory systems to organise stock control.Work is performed under some supervision generally within a team environment. It involves the application of product knowledge and an understanding of relevant workplace procedures and regulatory requirements when using inventory systems to organise stock control as part of work activities in the warehousing, distribution and/or storage industries.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify inventory and stock control systems in use in the workplace
  • Workplace inventory and stock control equipment, software and systems are identified
  • Reasons for common database approach to inventory records and documentation in the warehouse are explained
  • Procedures for identification and reporting of discrepancies or variances are identified
       
Element: Use re-order procedures to maintain stock levels
  • Stock level maintenance checking is conducted
  • Stock is re-ordered to meet stock level maintenance requirements in accordance with workplace policies and procedures
  • Data is accurately entered and extracted from the inventory/records system using appropriate workplace procedures
       
Element: Organise cyclical stock counts and report discrepancies or variances
  • Process for cyclical stock count is planned and work allocated to team members
  • Clear directions on tasks to be performed are given
  • Stocktake activities are conducted in accordance with workplace procedures
  • Types and causes of records discrepancies are identified
  • Procedures for noting and correcting minor discrepancies are used
  • Major discrepancies are reported in accordance with workplace procedures
  • Workplace documentation is completed
       
Element: Produce reports on record keeping and inventory functions
  • Types of reports to be produced from inventory records systems are identified
  • Reports are produced in accordance with workplace procedures and relevant regulatory requirements
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and/or equipment, and/or

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through appropriately simulated activities at the registered training organisation, and/or

in an appropriate range of situations in the workplace


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Australian codes and regulations relevant to the organisation of stock control

Relevant OH&S and environmental protection procedures and guidelines

Workplace procedures and policies for the use of inventory systems to organise stock control

Focus of operation of inventory systems, equipment, management and site operating systems for the control of stock

Principles of operation and functions of inventory systems

Applications of different types of inventory systems and stock management approaches

Workplace processes for records management and the production of inventory reports

Principles of operation and functions of inventory systems

Computer records and documentation requirements for stock control, including forms, checklists and inventory reports

Housekeeping standards procedures required in the workplace

Site layout and obstacles

Required skills:

Communicate effectively with others when using inventory systems to organise stock control

Read and comprehend simple statements in English

Read and interpret instructions, procedures and labels relevant to the use of inventory systems for the organisation of stock control

Complete documentation related to the use of inventory systems to organise stock control

Work collaboratively with others when using inventory systems to organise stock control

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems when using inventory systems to organise stock control in accordance with regulatory requirements and workplace procedures

Implement contingency plans for unplanned events

Modify activities depending on differing operational contingencies, risk situations and environments

Work systematically with required attention to detail without injury to self or others, or damage to goods or equipment

Operate and adapt to differences in equipment in accordance with standard operating procedures

Select and use required personal protective equipment conforming to industry and OH&S standards

Select and use relevant communications, computing and office equipment when using inventory systems to organise stock control

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

in a range of work environments

by day or night

Customers may be:

internal or external

Workplaces may comprise:

large, medium or small worksites

Work may be conducted in:

limited or restricted spaces

exposed conditions

controlled or open environments

Goods may involve:

special handling, location, storage and/or packaging requirements, including temperature controlled goods and dangerous goods

Inventory systems may be:

automated

manual

paper-based

computerised

microfiche

Categories or groups of products/stock may include:

small parts

perishable goods

overseas export

dangerous goods

refrigerated products

temperature controlled stock

fragile goods

The characteristics of products/stock may include:

small parts

toxicity

flammability

form

weight

size

state

perishability

fragility

security risk

Labelling systems may include:

batch code

bar code

identification numbering systems

serial numbers

symbols for safe handling

ADG and HAZCHEM Codes

Hazards in the work area may include:

chemicals

dangerous or hazardous substances

movements of equipment, goods and materials

oil or water on floor

a fire or explosion

damaged packaging or pallets

debris on floor

faulty racking

poorly stacked pallets

faulty equipment

Communication in the work area may include:

phone

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

enterprise procedures

organisational procedures

established procedures

Personal protective equipment may include:

gloves

safety headwear and footwear

safety glasses

two-way radios

high visibility clothing

Consultative processes may involve:

other employees and supervisors

suppliers, customers and clients

relevant authorities and institutions

management and union representatives

industrial relations and OH&S specialists

other maintenance, professional or technical staff

Information/documents may include:

goods identification numbers and codes

manifests, picking slips, merchandise transfers, stock requisitions and bar codes

codes of practice and regulations relevant to the identification, handling and stacking of goods

Australian and international regulations and codes of practice for the handling, stacking and transport of dangerous goods and hazardous substances

operations manuals, job specifications and induction documentation

manufacturers specifications for equipment

workplace procedures and policies

supplier and/or client instructions

dangerous goods declarations and material safety data sheets (where applicable)

award, enterprise bargaining agreement, other industrial arrangements

relevant Australian standards and certification requirements

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

relevant codes and regulations for the packaging of goods

Australian and international regulations and codes of practice for the handling and transport of dangerous goods and hazardous substances, including:

Australian and iinternational dangerous goods codes

Australian and international explosives codes

licence, patent or copyright arrangements

water and road use and licence arrangements

export/import/quarantine/bond requirements

relevant state/territory OH&S and environmental protection legislation

workplace relations regulations

workers compensation regulations

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Workplace inventory and stock control equipment, software and systems are identified 
Reasons for common database approach to inventory records and documentation in the warehouse are explained 
Procedures for identification and reporting of discrepancies or variances are identified 
Stock level maintenance checking is conducted 
Stock is re-ordered to meet stock level maintenance requirements in accordance with workplace policies and procedures 
Data is accurately entered and extracted from the inventory/records system using appropriate workplace procedures 
Process for cyclical stock count is planned and work allocated to team members 
Clear directions on tasks to be performed are given 
Stocktake activities are conducted in accordance with workplace procedures 
Types and causes of records discrepancies are identified 
Procedures for noting and correcting minor discrepancies are used 
Major discrepancies are reported in accordance with workplace procedures 
Workplace documentation is completed 
Types of reports to be produced from inventory records systems are identified 
Reports are produced in accordance with workplace procedures and relevant regulatory requirements 

Forms

Assessment Cover Sheet

TLIA1607C - Use inventory systems to organise stock control
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

TLIA1607C - Use inventory systems to organise stock control

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: