Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIP3016 Mapping and Delivery Guide
Identify and classify records to be captured

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency TLIP3016 - Identify and classify records to be captured
Description
Employability Skills
Learning Outcomes and Application This unit involves the skills and knowledge required to identify and classify records to be captured in accordance with regulations and workplace requirements in the transport and logistics industry.It includes identifying records to be captured, and classifying and registering records as part of record management processes. Work is generally performed under some supervision, within a team/group environment. No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.
Prerequisites/co-requisites
Competency Field P – Administration and Finance
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify records to be captured
  • Incoming material is categorised for records to be captured in accordance with organisational procedures
  • Storage for records including specific environmental conditions and accessibility requirements are noted and actioned as required
  • Activity documented by record is identified from record elements in accordance with organisational procedures
  • Area or action officer where record needs to go is identified from record elements or content and staff list, in accordance with organisational procedures
  • Incoming material is assessed against organisational checklist to identify what material needs to be captured
  • Material that does not need to be registered is dealt with in accordance with organisational procedures
  • Format/media of record is modified as required in accordance with organisational requirements and procedures
       
Element: Classify a record
  • Identified transaction/action/activity documented by record is matched to organisational classification scheme
  • Full record classification is selected in accordance with system rules and organisational procedures
  • Classified record is linked to other records in system in accordance with system rules and organisational procedures
  • Indexing points (cross-reference terms) are selected for record in accordance with system rules and organisational procedures
       
Element: Register a record
  • Unique identifier is selected for record in accordance with organisational procedures and record keeping system rules
  • Record is registered into record keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements in accordance with organisational procedures
  • Access and security status are determined and documented in accordance with organisational procedures and record keeping system rules
  • Disposal status of record is determined and recorded in accordance with record keeping system rules and organisational procedures
  • Record is forwarded to its appropriate location, which is recorded in accordance with system rules and organisational procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify records to be captured

1.1

Incoming material is categorised for records to be captured in accordance with organisational procedures

1.2

Storage for records including specific environmental conditions and accessibility requirements are noted and actioned as required

1.3

Activity documented by record is identified from record elements in accordance with organisational procedures

1.4

Area or action officer where record needs to go is identified from record elements or content and staff list, in accordance with organisational procedures

1.5

Incoming material is assessed against organisational checklist to identify what material needs to be captured

1.6

Material that does not need to be registered is dealt with in accordance with organisational procedures

1.7

Format/media of record is modified as required in accordance with organisational requirements and procedures

2

Classify a record

2.1

Identified transaction/action/activity documented by record is matched to organisational classification scheme

2.2

Full record classification is selected in accordance with system rules and organisational procedures

2.3

Classified record is linked to other records in system in accordance with system rules and organisational procedures

2.4

Indexing points (cross-reference terms) are selected for record in accordance with system rules and organisational procedures

3

Register a record

3.1

Unique identifier is selected for record in accordance with organisational procedures and record keeping system rules

3.2

Record is registered into record keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements in accordance with organisational procedures

3.3

Access and security status are determined and documented in accordance with organisational procedures and record keeping system rules

3.4

Disposal status of record is determined and recorded in accordance with record keeping system rules and organisational procedures

3.5

Record is forwarded to its appropriate location, which is recorded in accordance with system rules and organisational procedures

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying, and correctly using relevant equipment

interpreting and following operational instructions and prioritising work

maintain security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for identifying and classifying records to be captured as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for identifying and classifying records to be captured as part of a records management process

site layout and obstacles

types of equipment used for identifying and classifying records to be captured and the precautions and procedures that should be followed in their use

workplace procedures and policies for identifying and classifying records to be captured including policies on privacy, confidentiality and security of information and records.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify records to be captured

1.1

Incoming material is categorised for records to be captured in accordance with organisational procedures

1.2

Storage for records including specific environmental conditions and accessibility requirements are noted and actioned as required

1.3

Activity documented by record is identified from record elements in accordance with organisational procedures

1.4

Area or action officer where record needs to go is identified from record elements or content and staff list, in accordance with organisational procedures

1.5

Incoming material is assessed against organisational checklist to identify what material needs to be captured

1.6

Material that does not need to be registered is dealt with in accordance with organisational procedures

1.7

Format/media of record is modified as required in accordance with organisational requirements and procedures

2

Classify a record

2.1

Identified transaction/action/activity documented by record is matched to organisational classification scheme

2.2

Full record classification is selected in accordance with system rules and organisational procedures

2.3

Classified record is linked to other records in system in accordance with system rules and organisational procedures

2.4

Indexing points (cross-reference terms) are selected for record in accordance with system rules and organisational procedures

3

Register a record

3.1

Unique identifier is selected for record in accordance with organisational procedures and record keeping system rules

3.2

Record is registered into record keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements in accordance with organisational procedures

3.3

Access and security status are determined and documented in accordance with organisational procedures and record keeping system rules

3.4

Disposal status of record is determined and recorded in accordance with record keeping system rules and organisational procedures

3.5

Record is forwarded to its appropriate location, which is recorded in accordance with system rules and organisational procedures

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Incoming material is categorised for records to be captured in accordance with organisational procedures 
Storage for records including specific environmental conditions and accessibility requirements are noted and actioned as required 
Activity documented by record is identified from record elements in accordance with organisational procedures 
Area or action officer where record needs to go is identified from record elements or content and staff list, in accordance with organisational procedures 
Incoming material is assessed against organisational checklist to identify what material needs to be captured 
Material that does not need to be registered is dealt with in accordance with organisational procedures 
Format/media of record is modified as required in accordance with organisational requirements and procedures 
Identified transaction/action/activity documented by record is matched to organisational classification scheme 
Full record classification is selected in accordance with system rules and organisational procedures 
Classified record is linked to other records in system in accordance with system rules and organisational procedures 
Indexing points (cross-reference terms) are selected for record in accordance with system rules and organisational procedures 
Unique identifier is selected for record in accordance with organisational procedures and record keeping system rules 
Record is registered into record keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements in accordance with organisational procedures 
Access and security status are determined and documented in accordance with organisational procedures and record keeping system rules 
Disposal status of record is determined and recorded in accordance with record keeping system rules and organisational procedures 
Record is forwarded to its appropriate location, which is recorded in accordance with system rules and organisational procedures 

Forms

Assessment Cover Sheet

TLIP3016 - Identify and classify records to be captured
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIP3016 - Identify and classify records to be captured

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: