Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIP3023 Mapping and Delivery Guide
Destroy records

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency TLIP3023 - Destroy records
Description
Employability Skills
Learning Outcomes and Application This unit involves the skills and knowledge required to destroy records in accordance with regulations and workplace requirements in the transport and logistics industry.It includes collecting records to be destroyed, selecting destruction mode, destroying records and documenting procedures. Work is generally performed under some supervision, within a team/group environment.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Prerequisites/co-requisites
Competency Field P – Administration and Finance
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Collect records to be destroyed
  • Records for destruction are verified and assembled
  • Confirmation of destruction requirement is sought and obtained
  • Records are bundled, marked or labelled for destruction in accordance with organisational procedures
  • Destruction mode is confirmed from workplace documents
       
Element: Select destruction mode
  • Records are assembled and made ready for destruction
  • Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures
  • Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed
       
Element: Destroy records
  • Confirmation of actions is obtained
  • Bundles of documents are checked for identification
  • Selected destruction method is used maintaining security, personal safety and environmental protection
  • Shredded and pulped records are collected for recycling
  • Electronic recording systems are checked to confirm erasure of required documents
       
Element: Document procedures
  • Documentation of completed operations is completed
  • Client/s are notified of actions taken
  • Workplace records are updated to reflect activities undertaken
  • Offsite destruction is confirmed with appropriate personnel
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collect records to be destroyed

1.1

Records for destruction are verified and assembled

1.2

Confirmation of destruction requirement is sought and obtained

1.3

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

1.4

Destruction mode is confirmed from workplace documents

2

Select destruction mode

2.1

Records are assembled and made ready for destruction

2.2

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

2.3

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

3

Destroy records

3.1

Confirmation of actions is obtained

3.2

Bundles of documents are checked for identification

3.3

Selected destruction method is used maintaining security, personal safety and environmental protection

3.4

Shredded and pulped records are collected for recycling

3.5

Electronic recording systems are checked to confirm erasure of required documents

4

Document procedures

4.1

Documentation of completed operations is completed

4.2

Client/s are notified of actions taken

4.3

Workplace records are updated to reflect activities undertaken

4.4

Offsite destruction is confirmed with appropriate personnel

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for destroying records as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for destroying records as part of a records management process

site layout and obstacles

types of equipment used for destroying records and the precautions and procedures that should be followed in their use

workplace procedures and policies for destroying records including policies on confidentiality and security of information and records.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collect records to be destroyed

1.1

Records for destruction are verified and assembled

1.2

Confirmation of destruction requirement is sought and obtained

1.3

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

1.4

Destruction mode is confirmed from workplace documents

2

Select destruction mode

2.1

Records are assembled and made ready for destruction

2.2

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

2.3

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

3

Destroy records

3.1

Confirmation of actions is obtained

3.2

Bundles of documents are checked for identification

3.3

Selected destruction method is used maintaining security, personal safety and environmental protection

3.4

Shredded and pulped records are collected for recycling

3.5

Electronic recording systems are checked to confirm erasure of required documents

4

Document procedures

4.1

Documentation of completed operations is completed

4.2

Client/s are notified of actions taken

4.3

Workplace records are updated to reflect activities undertaken

4.4

Offsite destruction is confirmed with appropriate personnel

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Records for destruction are verified and assembled 
Confirmation of destruction requirement is sought and obtained 
Records are bundled, marked or labelled for destruction in accordance with organisational procedures 
Destruction mode is confirmed from workplace documents 
Records are assembled and made ready for destruction 
Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures 
Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed 
Confirmation of actions is obtained 
Bundles of documents are checked for identification 
Selected destruction method is used maintaining security, personal safety and environmental protection 
Shredded and pulped records are collected for recycling 
Electronic recording systems are checked to confirm erasure of required documents 
Documentation of completed operations is completed 
Client/s are notified of actions taken 
Workplace records are updated to reflect activities undertaken 
Offsite destruction is confirmed with appropriate personnel 

Forms

Assessment Cover Sheet

TLIP3023 - Destroy records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

TLIP3023 - Destroy records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: