Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

UEGNSG123B Mapping and Delivery Guide
Manage financial resources in a gas industry facility

Version 1.0
Issue Date: March 2024


Qualification -
Unit of Competency UEGNSG123B - Manage financial resources in a gas industry facility
Description 1) Scope:1.1) DescriptorThis Unit covers the requirements to manage financial resources to achieve organisational and operational objectives. This competency standard refers to Budget formats; Operating budget; Policy; Financial reports; Management information systems.
Employability Skills 5) This unit contains Employability SkillsThe required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary of the qualification in which this unit of competency is packaged will assist in identifying Employability Skill requirements.
Learning Outcomes and Application 2)This competency standard shall apply to any basic and safe work site where Gas Industry operations occur. It could also apply, where applicable to other workplaces in the electricity supply industry (transmission and distribution and generation), the electrotechnology industry and the water industry, subject to all Occupational Health and Safety and duty of care requirements being met for the workplace.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Prerequisite Unit(s)4) Competencies4.1)Granting of competency in this unit shall be made only after competency in the following unit(s) has/have been confirmed:NilLiteracy and numeracy skills4.2) Participants are best equipped to achieve this unit if they have reading, writing and numeracy skills indicated by the following scales. Description of each scale is given in Volume 2, Part 3 ‘Literacy and Numeracy’Reading5Writing5Numeracy5
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities
Slides
PPT
Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Develop a budget
  • Budget format is determined and consistent with organisational guidelines and procedures, cost elements are identified and quantified and cost benefit analyses are prepared for major cost items in accordance with the organisations policy and procedures
  • Sub-budgets prepared by other staff are coordinated in order that desired objectives are achieved
  • Organisational established procedures on policies and specifications are obtained or established with the appropriate persons
  • Testing parameters are established from organisational established procedures on policies and specifications
  • Testing procedures are discussed with appropriate persons in order to ascertain the project brief
  • Cost benefit analysis are prepared for major cost items in accordance with the organisation's policy and procedures
  • Work roles and tasks are allocated according to requirements and individual's competencies
  • Work is prioritised and sequenced for the most effective outcome, completed within an acceptable timeframe to a quality standard and in accordance with established procedures
  • Liaison and communication issues with authorised persons, authorities and resolved and activities coordinated to carry out work
  • Risk control measures are identified, prioritised and evaluated against the work schedule
       
Element: Allocate, authorise and monitor expenditure
  • Financial resources are allocated as agreed in the operational plan and is monitored to ensure that expenditure management meets the financial accountability requirements of the organisation
  • Supply and expenditure processes are performed in accordance with corporate governance and organisational protocols and procedures
  • Mathematical models are used to analyse the financial reports as per requirements and established procedures
  • Sub-budgets and financial allocation is continually monitored against organisational objectives and priorities ensuring optimum service delivery
  • Essential Knowledge and Associated Skills are applied to analyse specific data and compare it with compliance specifications to ensure completion of the project within an agreed timeframe according to requirements
  • Re-allocation of resources is undertaken taking into account of enterprises needs and priorities
  • Work teams are arranged to ensure planned goals are met according to established procedures
  • Solutions to non-routine problems are identified and actioned, according to requirements, using acquired Essential Knowledge and Associated Skills,
  • Quality of work is monitored against personal performance agreement and established organisational and professional standards
  • Strategic plans are developed incorporating organisation initiatives as per established procedures
       
Element: Utilise relevant financial management information systems and review budget management
  • Management information systems are used for planning, implementing and monitoring the use of financial resources in accordance with company policies and established procedures
  • Management information system reports are produced, verified and interpreted
  • Management of budget is reviewed in accordance with company policies and established procedures
  • Management of budget is reported in accordance with company policies and established procedures
  • Appropriate persons are notified of completion and reports and completion documents are finalised.
  • Reports and completion documents are submitted to relevant persons for approval and where applicable, statutory or regulatory approval
  • Approved copies of documents are issued and records are updated in accordance with established procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

9) The Evidence Guide forms an integral part of this Unit and shall be used in conjunction with all components parts of this unit and performed in accordance with the Assessment Guidelines of this Training Package.

Overview of Assessment

9.1)

such as Profiling, require data to be reliably gathered in a form that can be consistently interpreted over time. This approach is best utilised in Apprenticeship programs and reduces assessment intervention. It is the Industry’s preferred model for apprenticeships. However, where summative (or final) assessment is used it is to include the application of the competency in the normal work environment or, at a minimum, the application of the competency in a realistically simulated work environment. It is recognised that, in some circumstances, assessment in part or full can occur outside the workplace. However, it must be in accord with industry and regulatory policy in this regard.

Methods chosen for a particular assessment will be influenced by various factors. These include the extent of the assessment, the most effective locations for the assessment activities to take place, access to physical resources, additional safety measures that may be required and the critical nature of the competencies being assessed.

The critical safety nature of working with electricity, electrical equipment, gas or any other hazardous substance/material carries risk in deeming a person competent. Hence, sources of evidence need to be ‘rich’ in nature so as to minimise error in judgment.

Activities associated with normal every day work have a bearing on the decision as to how much and how detailed the data gathered will contribute to its ‘richness’. Some skills are more critical to safety and operational requirements while the same skills may be more or less frequently practised. These points are raised for the assessors to consider when choosing an assessment method and developing assessment instruments. Sample assessment instruments are included in the Assessment Guidelines of this Training Package.

Critical aspects of evidence required to demonstrate competency in this unit

9.2)

Before the critical aspects of evidence are considered all prerequisites shall be met.

Evidence for competence in this unit shall be considered holistically. Each element and associated Performance Criteria shall be demonstrated on at least two occasions in accordance with the ‘Assessment Guidelines — UEG11’. Evidence shall also comprise:

A representative body of Performance Criteria demonstrated within the timeframes typically expected of the discipline, work function and industrial environment. In particular this shall incorporate evidence that shows a candidate is able to:

Implement Occupational Health and Safety workplace procedures and practices including the use of risk control measures as specified in the Performance Criteria and range

Apply sustainable energy principles and practices as specified in the Performance Criteria and range

Demonstrate an understanding of the essential knowledge and associated skills as described in this unit to such an extent that the learner’s performance outcome is reported in accordance with the preferred approach; namely a percentile graded result, where required by the regulated environment

Demonstrate an appropriate level of employability skills

Conduct work observing the relevant Anti discrimination legislation, regulations, polices and workplace procedures

Demonstrate performance across a representative range of contexts from the prescribed items below:

Range of tools/equipment/procedures/workplace

Group No

The minimum number of items on which skill is to be demonstrated

Item List

A

At least 1

Budget formats:

Zero based budgeting

Program budgeting

Line item budgeting

B

All

Operating budget:

Staffing costs

Capital expenditure/income

Recurrent expenditure/income

Forward estimates

Cash flow

C

All

Policy:

Supply

Procurement

Expenditure

Audit

Reporting and recording policies

D

At least 1

Financial reports:

Annual reports

Program financial statements

Accrual reports

Monthly/quarterly financial reports

E

At least 6

Management information systems:

Computers

Communication channels

Records management data

Procedures

Protocol

Legislation

Guidelines and awards

Organisation, legal and policy materials

Client information

Market trends

Registry and file records

Financial records

Basic statistical information

F

At least one occasion

Deal with an unplanned event by drawing on essential knowledge and associated skills to provide appropriate solutions incorporated in the holistic assessment with the above listed items

Context of and specific resources for assessment

9.3)

This unit should be assessed as it relates to normal work practice using procedures, information and resources typical of a workplace. This should include:

OHS policy and work procedures and instructions.

Suitable work environment, facilities, equipment and materials to undertake actual work as prescribed by this Unit.

Appropriate environmental regulation and work practices.

Appropriate organisational requirements.

Appropriate work environment, equipment and tools.

In addition to the resources listed above, in Context of and specific resources for assessment, evidence should show demonstrated competency of managing financial resources in a Gas Industry facility.

Assessment of this competency must also be undertaken in either an actual workplace or under a simulated work environment. Assessment must also integrate the employability skills.

Method of assessment

9.4)

This Unit shall be assessed by methods given in Volume 1, Part 3 ‘Assessment Guidelines’.

Note: Competent performance with inherent safe working practices is expected in the Industry to which this Unit applies. This requires that the specified Essential Knowledge and Associated Skills are assessed in a structured environment which is primarily intended for learning/assessment and incorporates all necessary equipment and facilities for learners to develop and demonstrate the Essential Knowledge and Associated Skills described in this unit.

Concurrent assessment and relationship with other units

9.5)

There are no recommended concurrent assessments with this unit, however in some cases efficiencies may be gained in terms of learning and assessment effort being concurrently managed with allied Units where listed.

UEGNSG117B

Plan and implement the data acquisition and metering requirements of a gas system

UEGNSG118B

Select and commission equipment to meet pressure and temperature control specifications

UEGNSG119B

Manage workplace risk

UEGNSG120B

Manage gas system environmental compliance

UEGNSG121B

Prepare and design specifications for a gas system

UEGNSG115B

Manage gas system projects

UEGNSG122B

Manage a customer service gas business unit

UEGNSG116B

Manage physical resources


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

8) This describes the essential skills and knowledge and their level, required for this unit.

Evidence shall show that knowledge has been acquired of working practices for managing financial resources in a Gas Industry facility.

All knowledge and skills detailed in this unit should be contextualised to current industry practices and technologies.

KS01-G123B

Gas industry financial management

G 6.1.9

Understand and implement financial management

Evidence shall show an understanding of the requirements to perform applicable Gas Industry financial management activities, indicated by the following:

Understanding financial management with the ability to reporton project and company budgets utilising financial statements as required by organisational policies and procedures. These include but are not limited to:understanding financial management fundamentals and the how the following are tracked through in an accounting system:

assets and liabilities

revenue

expenses

equity

source documents

journals

ledgers

trial balance

reading, interpreting and reporting on project/company progress using accounting reports such as budget and cash flow reports

understanding of resource management systems to monitor inventory, stock, consumables and physical resources and other assets

managing resources

maintaining assets/assets management

stock/consumables control

maintaining assets register

understanding of computer accounting/bookkeeping software effectively

accounting software systems

invoicing

reconciling accounts

purchasing

stock control

general ledger

payroll

reporting.

10) This relates to the competency standard unit as a whole providing the range of contexts and conditions to which the Performance Criteria apply. It allows for different work environments and situations that will affect performance.

This Unit shall be demonstrated in relation to managing financial resources in a Gas Industry facility.

The following constants and variables included in the element/Performance Criteria in this unit are fully described in the Definitions Section of this volume and form an integral part of the Range Statement of this unit:

Budget formats

Operating budget

Policy

Financial reports

Management information systems

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Budget format is determined and consistent with organisational guidelines and procedures, cost elements are identified and quantified and cost benefit analyses are prepared for major cost items in accordance with the organisations policy and procedures 
Sub-budgets prepared by other staff are coordinated in order that desired objectives are achieved 
Organisational established procedures on policies and specifications are obtained or established with the appropriate persons 
Testing parameters are established from organisational established procedures on policies and specifications 
Testing procedures are discussed with appropriate persons in order to ascertain the project brief 
Cost benefit analysis are prepared for major cost items in accordance with the organisation's policy and procedures 
Work roles and tasks are allocated according to requirements and individual's competencies 
Work is prioritised and sequenced for the most effective outcome, completed within an acceptable timeframe to a quality standard and in accordance with established procedures 
Liaison and communication issues with authorised persons, authorities and resolved and activities coordinated to carry out work 
Risk control measures are identified, prioritised and evaluated against the work schedule 
Financial resources are allocated as agreed in the operational plan and is monitored to ensure that expenditure management meets the financial accountability requirements of the organisation 
Supply and expenditure processes are performed in accordance with corporate governance and organisational protocols and procedures 
Mathematical models are used to analyse the financial reports as per requirements and established procedures 
Sub-budgets and financial allocation is continually monitored against organisational objectives and priorities ensuring optimum service delivery 
Essential Knowledge and Associated Skills are applied to analyse specific data and compare it with compliance specifications to ensure completion of the project within an agreed timeframe according to requirements 
Re-allocation of resources is undertaken taking into account of enterprises needs and priorities 
Work teams are arranged to ensure planned goals are met according to established procedures 
Solutions to non-routine problems are identified and actioned, according to requirements, using acquired Essential Knowledge and Associated Skills, 
Quality of work is monitored against personal performance agreement and established organisational and professional standards 
Strategic plans are developed incorporating organisation initiatives as per established procedures 
Management information systems are used for planning, implementing and monitoring the use of financial resources in accordance with company policies and established procedures 
Management information system reports are produced, verified and interpreted 
Management of budget is reviewed in accordance with company policies and established procedures 
Management of budget is reported in accordance with company policies and established procedures 
Appropriate persons are notified of completion and reports and completion documents are finalised. 
Reports and completion documents are submitted to relevant persons for approval and where applicable, statutory or regulatory approval 
Approved copies of documents are issued and records are updated in accordance with established procedures 

Forms

Assessment Cover Sheet

UEGNSG123B - Manage financial resources in a gas industry facility
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

UEGNSG123B - Manage financial resources in a gas industry facility

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: