This unit applies to those who prepare a report on a community project such as Landcare or similar for future group and program reference.

ELEMENT

PERFORMANCE CRITERIA

1. Identify project processes and outcomes

1.1. Scope of report and target audience is identified in contract, program guidelines, agency procedures, and group committee decisions.

1.2. Background to project is researched from available records.

1.3. Information is collated from project records, monitoring records, and information provided by group and other stakeholders.

2. Prepare report

2.1. Framework of report is prepared to required scope, target audience and guidelines.

2.2. Project report is prepared from researched information to contract, agency and group requirements.

2.3. Conclusions are prepared in consultation with informed personnel.

2.4. Draft report is circulated to identify stakeholders for comment according to group requirements and agency procedures.

3. Revise report for distribution

3.1. Draft report is revised to address comments from consultation.

3.2. Any unresolved issues are submitted to group committee for decisions.

3.3. Approval is obtained for revised report in accordance with contract, group and agency requirements.

Required skills

research through records and oral reports

collate qualitative and quantitative information

develop report framework to suit requirements

implement consultation processes to obtain information and obtain consensus on report

use word processing and spreadsheet packages

use literacy skills to read, interpret and follow organisational policies and procedures, develop sequenced written instructions, record accurately and legibly information collected and select and apply procedures to a range of tasks

use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views

use numeracy skills to estimate, calculate and record routine and more complex workplace measures and data

use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities.

Required knowledge

program objectives and guidelines

group procedures and recording, including group management and committee procedures

monitoring approaches

project background, processes and outcomes

agency procedures

knowledge of capability of word processing packages.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

collate the documentation for the background and aims, budget, timelines, and resources allocated for the project

prepare a report template that complies with organisational and funding organisations requirements

write a project report to draft stage

implement consultation processes to obtain information and obtain consensus on report

respond to feedback on draft report and finalise the version to be published and distributed.

Context of and specific resources for assessment

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

The range statement relates to the unit of competency as a whole.

Project reports may include:

incorporating records monitoring conditions before, during and after the project, or monitoring covering factors considered important in terms of the program and/or project. They may be documented as numeric data, samples, photographs, and descriptions, and may report on issues such as biodiversity, state of soil, water and/or air, health and behaviour of living things, or comments and observations by clients.

Unit sector

Community coordination and facilitation

This unit contains employability skills.