Elements and Performance Criteria

Element

Performance Criteria

1

Recognise Board responsibilities for assets

1.1

Advise directors of their statutory responsibilities with respect to assets

1.2

Explain the consequences for not complying with statutory responsibilities

2

Ensure assets records are established

2.1

Establish a register or registers for the organisation's movable assets

2.2

Identify and document a job responsibility for the register

2.3

Assure the security of assets records

2.4

Record and secure asset documents

3

Develop and implement policies and procedures for the use of assets

3.1

Develop, approve and document policies and administrative procedures for managing assets

3.2

Implement policies and procedures

4

Ensure that assets and records are maintained

4.1

Receive information with respect to assets and update records

4.2

Undertake repairs as appropriate

4.3

Document and report damage, loss or theft of assets

4.4

Agree and document follow up action

5

Ensure insurance cover

5.1

Arrange and maintain insurance following acquisition

5.2

Sign claims as appropriate for damage, loss or theft

6

Oversee an annual internal audit of assets

6.1

Check annually items recorded in the asset register

6.2

Up-date asset register with current information

6.3

Review and document reports

7

Oversee acquisition and disposal of assets

7.1

Approve acquisitions and the disposal of assets in line with existing plans and budgets

7.2

Meet funding body requirements regarding asset acquisition and disposal

7.3

Follow organisational procedures

Required skills

Written and oral communication

Record keeping and documentation

Evaluation and decision-making

Following procedures

Required knowledge

Cultural context - Boards are upholders of traditional and cultural values. Relevant aspects of culture may include: cultural protocols, language (both Traditional and Aboriginal English), Aboriginal learning styles, cultural business, family and community responsibilities and local history

Community control - community participation and control in decision-making are central to organisations and the role of Boards is to support the community in these processes

Location and resources - organisations operate in diverse locations where cultural, social, economic and political conditions may vary widely. Also, acute resource shortages may also determine the options available

Legal requirements - organisations operate under provisions of federal, state or territory legislation as legal entities and funding recipients which influence decision-making

Organisation procedures and processes

Purchasing procedures

Disposal procedures

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

Integrated demonstration of all elements of competency and their performance criteria, and

Assets are managed effectively for the use of the organisation

Context of and specific resources for assessment

Assessment must ensure:

This unit of competency should be assessed through the performance of Board duties, but in the event that there is no opportunity to observe such a performance a simulated environment can be used but such simulation must replicate Board conditions in terms of: performing the task; managing a number of different tasks; coping with irregularities and breakdowns in routine; dealing with the responsibilities and expectations of the Board, including working with others; and transferring competency to other situations

Knowledge and performance to be assessed over time to confirm consistency in performance

Method of assessment

The following assessment method is appropriate for this unit:

Performance of Board duties, or through an accurate simulation of Board duties

Guidance information for assessment

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Movable assets may include:

vehicles

plant and equipment

office furniture

A register of assets may include:

manual records

computer based records

Assets documents may include:

titles and certificates

invoice/ receipts

guarantees

insurance

maintenance records

Administrative procedures may include:

invoices and receipts

labelling

insurance

use and control

internal audit

disposal

The asset register may include:

identifying number

date of purchase

location

value

major repairs

additions

obsolescence

loss / theft

insurance claims