ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Develop and implement policies and procedures for management of assets

1.1 Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements

1.2 Follow policies and administrative procedures for purchase, use, storage, maintenance and disposal of assets

2 Ensure asset records are established

2.1 Ensure responsibility for establishing an asset register of organisation’s movable assets, and recording and storage of asset documents is delegated by the board to an appropriate person or persons

2.2 Ensure the register has been established and appropriate asset documents are stored securely

3 Ensure assets and records are maintained

3.1 Receive and review reports on assets to ensure they are up-to-date and complete

3.2 Ensure appropriate procedures are in place and followed to undertake asset repairs

3.3 Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft

3.4 Develop an action plan to follow up asset management issues that arise

3.5 Ensure asset records comply with funding providers’ requirements

4 Ensure insurance cover is in place

4.1 Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition

4.2 Identify authorised signatories for claims for damage, loss or theft

4.3 Ensure claims are submitted in a timely manner and include required evidence of loss

5 Oversee annual internal audit of assets

5.1 Ensure items recorded in asset register are checked annually

5.2 Ensure asset register is updated with current information following the internal audit

5.3 Investigate discrepancies found in the asset register

5.4 Propose changes to policies and procedures if required

6 Oversee acquisition and disposal of assets

6.1 Approve acquisitions and disposal of assets in line with existing plans and budgets

6.2 Ensure funding body requirements regarding asset acquisition and disposal are met

Skill

Performance

Criteria

Description

Reading

1.1, 1.2, 2.2,

3.1-3.3, 3.5, 4.1-4.3, 5.1-5.4, 6.1, 6.2

Utilises understanding of distinguishing structures and features of a range of textual information and reflects on context, purpose and content

Writing

1.1, 1.2, 2.1, 2.2, 3.1-3.5, 4.1, 4.3,

5.1-5.4, 6.1, 6.2

Prepares strategic business documentation incorporating appropriate vocabulary, grammatical structure and conventions appropriate to text and audience

Oral Communication

1.1, 2.1, 5.3, 5.4, 6.1

Participates in verbal exchanges using clear language, suitable syntax and tone to address and disseminate information to a variety of individuals

Uses active listening and questioning to convey and clarify information

Numeracy

1.2, 2.2, 3.1, 5.1-5.3

Identifies and interprets mathematical information to review asset reports and identify discrepancies

Navigate the world of work

1.1, 1.2, 3.2, 3.3, 3.5, 4.1, 5.4, 6.2

Keeps up-to-date with legislation or regulations relevant to own rights and responsibilities and considers implications of these when planning and undertaking work

Develops, monitors and adheres to organisational policies and procedures and considers own role in terms of its contribution to broader goals of work environment

Understands how own role meshes with others and contributes to broader work goals

Interact with others

1.1, 2.1

Selects appropriate form, channel and mode of communication for a specific purpose relevant to own role

Get the work done

2.1, 2.2, 3.1-3.4, 4.1-4.3, 5.3

Applies formal processes when planning more complex tasks, producing plans with logically sequenced steps, reflecting an awareness of resource constraints and the needs of others

Uses a formal decision-making process with support, setting or clarifying goals, gathering information and identifying and evaluating best options against predetermined criteria

Evaluates effectiveness of decisions on how well they meet stated goals

Recognises and anticipates an increasing range of familiar problems, their symptoms and causes, actively looking for early warning signs and implementing contingency plans

Understands importance of secure information and privacy in relation to own work and takes personal responsibility for identifying and managing risk factors