Application
This unit applies to individuals responsible for ensuring the organisation's assets are effectively managed. |
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1. Develop and implement policies and procedures for the management of assets | 1.1. Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements 1.2. Follow policies and administrative procedures regarding the purchase, use, storage, maintenance and disposal of assets |
2. Ensure asset records are established | 2.1. Ensure responsibility for establishing an asset register of the organisation's movable assets, and the recording and storage of asset documents, is delegated by the board to an appropriate person or persons 2.2. Check that the register has been established and that appropriate asset documents are stored securely |
3. Ensure that assets and records are maintained | 3.1. Receive and review reports with respect to assets to ensure they are up-to-date and complete 3.2. Ensure appropriate procedures are in place and followed to undertake asset repairs 3.3. Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft 3.4. Develop an action plan to follow up asset management issues that arise 3.5. Ensure asset records comply with funding providers' requirements |
4. Ensure insurance cover is in place | 4.1. Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition 4.2. Identify authorised signatories for claims for damage, loss or theft 4.3. Ensure claims are submitted in a timely manner and include required evidence of loss |
5. Oversee an annual internal audit of assets | 5.1. Ensure items recorded in the asset register are checked annually 5.2. Ensure the asset register is updated with current information following the internal audit 5.3. Investigate discrepancies found in the asset register 5.4. Propose changes to policies and procedures if required |
6. Oversee acquisition and disposal of assets | 6.1. Approve acquisitions and disposal of assets in line with existing plans and budgets 6.2. Ensure funding body requirements regarding asset acquisition and disposal are met |
Required Skills
|
Required skills |
communication and teamwork skills to work cooperatively with other board members, management and staff of the organisation, members, community and key stakeholders culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities evaluation and decision-making skills tomonitor and review information presented to the board and enact decisions numeracy skills to review asset reports and identify discrepancies oral, diagrammatic or written literacy skills to be able to gather and share information problem-solving skills to identify and manage issues that arise in the management of assets |
Required knowledge |
asset auditing procedures asset purchasing and disposal procedures funding body requirements with regard to assets geographic, cultural, social, economic and political context in which particular organisations operate and how that may impact on the management of assets organisational procedures and processes with respect to assets provisions of federal, state or territory legislation and funding body requirements that have an impact on the management of assets record-keeping requirements with regard to assets relevant protocols and cultural responsibilities with respect to the management of assets |
Evidence Required
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the ability to: work with others to develop policies and procedures for managing assets follow policies and procedures for managing assets. |
Context of and specific resources for assessment | Assessment must ensure: participation on an actual or simulated board access to examples of asset registers access to examples of relevant asset policy and procedures access to examples of relevant documentsand reports knowledge and performance are assessed over time to confirm consistency in performance. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: observation of performance on a board or simulated board direct questioning combined with reflection of practical board performance by the candidate analysis of responses to case studies and scenarios demonstration of techniques observation of presentations oral or written questioning to assess knowledge observation of performance in role plays analysis of feedback from others involved in the management of assets. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBATSIM418A Oversee financial management BSBATSIW417C Select and use technology. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Administrative procedures may include: | asset disposal internal audit invoices and receipts identification labelling insurance purchasing use and control. |
Asset register: | may be computer-based or manual records may include: additions date of purchase identifying numbers insurance claims location loss or theft major repairs obsolescence value. |
Movable assets may include: | artworks cultural items goods office furniture plant and equipment vehicles. |
Asset documents may include: | guarantees invoices and receipts insurance documentation maintenance records titles and certificates warranties. |
Sectors
Unit sector |
Competency Field
Regulation, licensing and risk - ATSI governance |
Employability Skills
This unit contains employability skills. |
Licensing Information
Not applicable.