This unit applies to individuals who are responsible for obtaining and managing external experts to assist in the activities of the organisation.

ELEMENT

PERFORMANCE CRITERIA

1. Establish the need for external advice

1.1. Identify required expertise not available in the organisation

1.2. Identify potential funding sources to purchase outside expertise

2. Prepare terms of reference

2.1. Form a management group to oversee the project

2.2. Prepare terms of reference (consultancy brief) for consultant services

2.3. Identify and include opportunities for paid community involvement where appropriate

3. Select a consultant

3.1. Advertise terms of reference for the consultancy

3.2. Establish a process for short listing, including appointment of a selection panel

3.3. Select the most suitable applicant according to the organisation's requirements, policies and procedures

3.4. Ensure successful and unsuccessful applicants are advised of the outcome and provided with feedback

3.5. Ensure appropriate procedures are in place to document the selection process and outcome

4. Develop a contract

4.1. Obtain legal advice on contract requirements

4.2. Ensure a draft contract is prepared in accordance with legal advice that outlines what is required of the consultant

5. Brief the consultant

5.1. Clarify the board's requirements with the consultant

5.2. Negotiate final details of the project with the consultant, including expectations of performance and outcomes

5.3. Ensure the contract is finalised and signed

5.4. Familiarise the consultant with the organisation and its personnel

6. Monitor consultant's performance

6.1. Check that reports are received from consultant according to contractual requirements

6.2. Evaluate reports against agreed outcomes and follow up issues where required

6.3. Participate in performance reviews against contract requirements

6.4. Ensure progress payments are made against milestones and key performance indicators

6.5. Ensure final payment is made when contract requirements have been met

Required skills

communication, teamwork and negotiation skills to work cooperatively with consultants, other board members, management and staff of the organisation, members, community and key stakeholders

communication skills to provide feedback on performance

culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities

evaluation and decision-making skills to monitor and review information presented to the board and enact decisions

problem-solving skills to identify and manage performance issues

organisational and planning skills to plan project and costings

Required knowledge

concept of community control of organisations and how it may have an impact on the selection of a consultant

cultural context in which Aboriginal and Torres Strait Islander boards operate, including their role in upholding traditional and cultural values, and how this might have an impact on the selection of a consultant

development and typical content of terms of reference, milestones and performance indicators

equity and diversity principles as they apply to selecting consultants

external skill or competency needs required by the organisation

forms of contract and contractual obligations for consultants

geographic, social, economic and political contexts in which particular organisations operate and how these may impact on the selection of a consultant

recruitment and selection processes in relation to obtaining consultancy services

relevant protocols and cultural responsibilities when engaging a consultant

sources of legal advice available and how they can be accessed

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

obtainappropriate consultancy services that meet legal and organisational requirements

monitor and review consultant's performance against relevant criteria

provide feedback on consultant's performance.

Context of and specific resources for assessment

Assessment must ensure:

participation on an actual or simulated board

access to examples of situations where boards may seek consultancy services

access to examples of relevant documents

knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of performance on a board or simulated board

direct questioning combined with reflection of practical board performance by the candidate

analysis of responses to case studies and scenarios

observation of presentations and group discussions

oral or written questioning to assess knowledge

observation of performance in role plays

analysis of feedback from consultants, board members and staff regarding performance.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Expertise:

may include:

accounting

business development

community planning

legal

training

planning

research

may involve:

evaluating services and procedures

solving major problems

writing submissions

writing policy and procedures.

Terms of reference may include:

community aims

community involvement

expenses

payment schedule

reporting requirements

required outcomes and key performance indicators

reviews

timelines.

Unit sector

Regulation, licensing and risk - ATSI governance

This unit contains employability skills.