Elements and Performance Criteria

Element

Performance Criteria

1

Prepare to create presentation

1.1

Organise personal work environment in accordance with ergonomic requirements

1.2

Determine purpose, audience and mode of presentation in consultation with content author or presenter

1.3

Identify presentation requirements in terms of supporting documents, transparencies and equipment

1.4

Apply work organisation strategies and energy and resource conservation techniques to plan work activities

2

Create presentation

2.1

Design slides, notes and handout masters to incorporate organisational and task requirements in relation to image and preferred style, avoiding distractions

2.2

Use software functions for consistency of design and layout, to meet identified presentation requirements

2.3

Balance presentation features for visual impact and emphasis

2.4

Use advanced software features to streamline and customise the presentation for different audiences

2.5

Prepare presentations within designated time lines

3

Finalise presentation

3.1

Use manuals, user documentation and online help to overcome problems with design and production

3.2

Check presentation for spelling, consistency in presentation features and style, in accordance with task requirements

3.3

Print presentation materials in accordance with presenter or audience requirements

3.4

Store presentation, in accordance with organisational requirements and exit the application without information loss or damage

Required skills

communication skills to clarify requirements of documents

keyboarding skills to enter text and numerical data

literacy skills to read and understand organisational procedures, to use screen layout to support text structure, and to proofread and edit documents

problem-solving skills to use processes flexibly and interchangeably.

Required knowledge

key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as:

anti-discrimination legislation

ethical principles

codes of practice

privacy laws

occupational health and safety

effect of design features on readability and appearance of electronic presentations.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

creating at least two electronic presentations

Context of and specific resources for assessment

Assessment must ensure:

access to an actual workplace or simulated environment

access to office equipment and resources

access to examples of electronic presentations and style guides.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of presentation materials

demonstration of techniques

oral or written questioning to assess knowledge of word processing software functions.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other business services units.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Ergonomic requirements may include:

avoiding radiation from computer screens

chair height, seat and back adjustment

document holder

footrest

keyboard and mouse position

lighting

noise minimisation

posture

screen position

workstation height and layout

Mode of presentation may include:

available for browsing by individuals

display on one computer, control from another

online, internet, intranet

conference presentation

self-running presentation

speaker

Presentation requirements may include:

35 mm slides

annotation pen

computer equipment and peripherals for on-screen presentation

data show

digital pointer

handouts

internet access

laptop computer

network access

outlines

overhead projector

overhead transparencies

paper printouts of presentation or slide show

slide projector

speaker notes

video projector/s

world wide web documents

Work organisation strategies may include:

exercise breaks

mix of repetitive and other activities

rest periods

Energy and resource conservation techniques may include:

double-sided paper use

recycling used and shredded paper

re-using paper for rough drafts (observing confidentiality requirements)

using power-save options for equipment

Organisational and task requirements may include:

company colour scheme

company logo

corporate image

music

organisation name, time, date, occasion etc. in header/footer

organisational video clip

Distractions may include:

heavy colour

insufficient colour separation (background to text)

irrelevant animation

multiple transitions

overly busy background

overuse of sound

too many words or pictures per slide

too small fonts

Software functions may include:

backgrounds

colour schemes

creating templates

handout master

importing outlines from other applications

importing images and graphics

notes master

placeholders

slide master

Presentation features may include:

animation

charts

graphics

headlines or titles

illustrations

logos

music

objects

pace

pictures

sound

text content

timing

transitions

video clips

Advanced software features may include:

agenda slides

presentation within a presentation - custom show

Designated time lines may include:

organisational time line e.g. conference deadline requirements

timeline agreed with internal or external client

timeline agreed with supervisor or person requiring presentation

Presentation materials may include:

handouts

outlines

overhead transparencies

paper printouts of presentation/slide show

speaker notes

35 mm slides

world wide web documents

Storing presentations may include:

authorised access

filing locations

organisational policy for backing up files

organisational policy for filing hard copies

security

storage in folders or sub-folders

storage on disk drives, USB, CD-ROM, backup tapes, server