BSBLEG302
Carry out search of the public record


Application

This unit describes the skills and knowledge required to complete a search of the public record. This involves planning and conducting the search, and obtaining and delivering the information according to instructions.

It applies to individuals who provide services to support legal practitioners, while under supervision. This unit underpins all units of competency in the Legal Services stream.

No licensing, legislative or certification requirements apply to this unit at the time of publication.


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan search

1.1 Arrange timelines for completing search and plan work

1.2 Identify appropriate information sources for completing the search and identify procedure for obtaining information from sources and clarify if necessary

2. Conduct search

2.1 Access and complete appropriate search request form accurately

2.2 Prepare monies to pay for search if necessary

2.3 Organise self or other person to lodge search request with the appropriate person/official at correct search location

2.4 Obtain record of lodgement

3. Receive outcome of search

3.1 Arrange process of obtaining information with the appropriate person/official

3.2 Organise self or other person to collect information from external agency in the arranged manner

3.3 File all records of expense

3.4 Check information to see that it meets identified needs and take appropriate followup action with assistance if necessary

4. Deliver information

4.1 Deliver information intact to designated person

4.2 Identify and resolve difficulties within timelines

4.3 Document all activities, actions and outcomes and record time

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill

Performance Criteria

Description

Reading

1.2, 2.1, 3.4

Recognises and interprets textual information to determine job requirements

Checks information for accuracy

Writing

2.1, 4.3

Completes forms legibly and correctly

Prepares documentation that communicates information clearly and effectively

Oral Communication

2.3, 3.2

Presents information using language and structure appropriate to the audience and context

Uses listening and questioning skills to confirm understanding

Numeracy

1.1, 2.2, 4.3

Calculates and records details of search fees and time estimates

Navigate the world of work

1.2

Identifies and follows correct search procedures

Get the work done

1.1, 1.2, 2.1, 2.3, 2.4, 3.1-3.4, 4.1-4.3

Plans, organises and implements tasks to achieve required outcomes in a timely fashion

Responds to routine problems directly related to own role

Use digital tools and systems to access and enter information


Sectors

Administration – Legal Services Administration