Application
This unit describes the skills and knowledge required to organise and catalogue collection objects for future access.
It applies to individuals who work under some supervision and have responsibility for ensuring work is of a high standard and completed according to established policies and procedures.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1 Prepare to catalogue objects | 1.1 Discuss purpose and benefits of cataloguing collection objects with relevant personnel 1.2 Become familiar with relevant organisational policy documents 1.3 Use cataloguing tools to complete registration worksheets and establish supplementary files 1.4 Establish digital files relating to collections |
2 Process objects | 2.1 Enter objects into organisational registration book or collections database, observing relevant policies and procedures 2.2 Assign and fix registration numbers to objects 2.3 Enter information from registration worksheets into catalogues 2.4 Update catalogue information observing organisational policies and processes 2.5 Seek assistance from colleagues as required |
3 Contribute to reviews of workplace procedures | 3.1 Act on feedback from relevant personnel to improve own performance 3.2 Discuss aspects of cataloguing procedures that could be improved with relevant personnel 3.3 Participate in workplace reviews as required |
Evidence of Performance
Evidence of the ability to:
complete registration worksheets
enter information from registration worksheets into catalogues.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Evidence of Knowledge
To complete the unit requirements safely and effectively, the individual must:
identify and explain cataloguing tools
explain organisational policies in relation to cataloguing and collection management
explain how to locate and select copyright and intellectual property legislation that relates to:
intellectual property rights of owners
copyright in collection objects.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:
objects to be catalogued
organisational policies and procedures for cataloguing and collection management
cataloguing tools
a working catalogue.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.2, 1.3, 2.1, 2.4, 3.2 | Interprets specific information to determine and complete work requirements Identifies key facts in a range of data, and reviews for accuracy |
Writing | 2.1-2.4 | Completes workplace documentation accurately and legibly using technically specific language in line with industry and organisational requirements |
Oral Communication | 1.1, 2.5, 3.2, 3.3 | Participates in verbal exchanges using appropriate tone and language Uses techniques such as listening, questioning and paraphrasing to confirm understanding |
Numeracy | 1.1, 1.3, 2.2 | Interprets and applies numerical sequencing and basic mathematics relating to measurements |
Navigate the world of work | 1.2, 2.1, 2.4, 2.5, 3.3 | Understands roles and responsibilities in relation to cataloguing tasks making basic decisions on work completion parameters and seeking assistance when necessary Recognises and follows relevant explicit and implicit protocols, policies and procedures and meets expectations associated with own role |
Interact with others | 1.1, 2.5, 3.2, 3.3 | Complies with work instructions and contributes to work group discussions using accepted conventions |
Get the work done | 1.3, 1.4, 2.1- 2.4, 3.1 | Takes responsibility for planning, sequencing and prioritising tasks and own workload for efficiency and effective outcomes Makes routine decisions based on implementation of standard procedures Uses main features and functions of digital tools to complete work tasks |
Sectors
Library – Collection Management