BSBPMG510A
Manage projects

This unit describes the performance outcomes, skills and knowledge required to manage a straightforward project or a section of a larger project.This unit addresses the management of projects including the development of a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learnt for application to future projects.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Application

The unit focuses on the application of project management skills and the requirement to meet time lines, quality standards, budgetary limits and other requirements set for the project.

The unit does not apply to specialist project managers. For specialist project managers, the units of competency in the Project Management competency field will be applicable.


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1. Define project

1.1. Access project scope and other relevant documentation

1.2. Define project stakeholders

1.3. Seek clarification from delegating authority of any issues related to project and project parameters

1.4. Identify limits of own responsibility and reporting requirements

1.5. Clarify relationship of project to other projects and to the organisation's objectives

1.6. Determine and access available resources to undertake project

2. Develop project plan

2.1. Develop project plan including timelines, work breakdown structure, role and responsibilities and other details of how the project will be managed in relation to the project parameters

2.2. Identify and access appropriate project management tools

2.3. Formulate risk management plan for project, including occupational health and safety (OHS)

2.4. Develop and approve project budget

2.5. Consult team members and take their views into account in planning the project

2.6. Finalise project plan and gain any necessary approvals to commence project according to documented plan

3. Administer and monitor project

3.1. Take action to ensure project team members are clear about their responsibilities and the project requirements

3.2. Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met

3.3. Establish and maintain required record keeping systems throughout the project

3.4. Implement and monitor plans for managing project finances, resources (human, physical and technical) and quality

3.5. Complete and forward project reports as required to stakeholders

3.6. Undertake risk management as required to ensure project outcomes are met

3.7. Achieve project deliverables

4. Finalise project

4.1. Complete financial record keeping associated with project and check for accuracy

4.2. Assign staff involved in project to new roles or reassign to previous roles

4.3. Complete project documentation and obtain any necessary sign offs for concluding project

5. Review project

5.1. Review project outcomes and processes against the project scope and plan

5.2. Involve team members in the project review

5.3. Document lessons learnt from the project and report within the organisation

Required Skills

Required skills

communication and negotiation skills to work with team members and other stakeholders to maintain project schedules

literacy skills to read, write and review a range of documentation

planning and organising skills to develop, monitor and maintain implementation schedules

numeracy skills to analyse data, and to compare time lines and promotional costs against budgets

culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities.

Required knowledge

relevant legislation from all levels of government that may affect aspects of business operations, such as:

anti-discrimination legislation

ethical principles

codes of practice

privacy laws

environmental issues

OHS

organisational structure, and lines of authority and communication within the organisation

how the project relates to organisation's overall mission, goals, objectives and operations.

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

development of a project plan

details of monitoring arrangement/s and evaluation of the project plan's efficacy to address time lines and budgets of project

knowledge of relevant legislation.

Context of and specific resources for assessment

Assessment must ensure:

access to workplace project documentation.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

observation of presentations

oral or written questioning to assess knowledge of how the project relates to the organisation's overall mission, goals, objectives and operations

review of project risk management plan and project plan

evaluation of project reports forwarded to stakeholders

analysis of documentation reviewing project outcomes and processes against the project scope and plan

evaluation of documentation outlining lessons learnt from the project.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other project management units.


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Project scope and other relevant documentation may include:

contract or other agreement

project brief

project plan or summary

other documents outlining expected outcomes of the project, inclusions and exclusions from project, timeframes for project, quality standards for project, project resources

Stakeholders may include:

clients or customers (internal and external)

funding bodies

management, employees and relevant key personnel (internal and external) with special responsibilities

project sponsor

Delegating authority may include:

customer or client

funding body

manager or management representative

project sponsor

Project parameters may include:

finances for project

integration of project within organisation

legislative and quality standards

physical, human and technical resources available or required for project

procurement requirements associated with project

reporting requirements

risks associated with project, including OHS

scope of project

time lines

Project management tools may include:

cost schedule control system

Critical Path Method

Gantt and bar charts

life cycle cost analysis

logistics support analysis

PERT charts

project management software

spreadsheets

technical resources required for the project, for example OHS management system tools

Support for project team members may include:

additional physical, human and technical resources (within allocated budget) if and as required

encouragement

feedback

learning and development

regular project team meetings

supervision, mentoring and coaching

Required record keeping systems may include systems for:

correspondence

financial data including costs, expenditure, income generated, purchases

project outcomes

quality data including any test results

recording of time spent on project and progress in completing project

samples, prototypes, models

Risk management may include:

changing roles and responsibilities within project team

negotiating an extension of deadline, or redefining completion or quantities or quality of outcomes

outsourcing some aspects of the project

reducing costs

researching and applying more efficient methods for completing project tasks

seeking further resources to meet deadline

sharing of ideas to gain improvements to work undertaken within the project

Necessary sign offs may be required by:

clients, customers

funding body

management

project sponsor


Sectors

Unit sector


Competency Field

Management and Leadership - Management


Employability Skills

This unit contains employability skills.


Licensing Information

Not applicable.