CPPDSM4039A
Conduct livestock sale by auction

This unit of competency specifies the outcomes required to sell livestock through the auction process. This includes arranging staff, conducting the auction, reconciling livestock records, completing sales documentation and arranging delivery of livestock to the buyer. Livestock auctions may be conducted through saleyards or on the seller's property.The unit may form part of the licensing requirements for persons engaged in livestock sales in those States and Territories where the selling of livestock is a regulated activity.

Application

This unit of competency supports the work of those who have responsibility for arranging and conducting livestock auctions through saleyards or on the seller's property. It includes arranging and conducting auctions, completing sales documentation and arranging after-sales transport in line with client instructions as well as checking and completing required documentation associated with the national livestock identification system (NLIS), national vendor declarations (NVD) and relevant federal and state or territory legislative and regulatory arrangements.


Prerequisites

Prerequisite unit

The following unit is a prerequisite requirement for this unit:

CPPDSM4075A Select livestock for sale.


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1Prepare for livestock auction.

1.1 Auction documentation is prepared in line with agency practice, ethical standards and relevant legislation.

1.2 Enquiries from interested parties are answered or referred to informed sources.

1.3 Staff requirements for auction are determined.

1.4 Adequate staff is engaged to facilitate the conduct of auction.

2Conduct livestock auction.

2.1 Auction areapreparations are undertaken in line with agency practice and saleyard or property requirements.

2.2 Terms and conditions of sale are prominently displayed and read out prior to the specified time of commencement of auction and according to agency practice and legislative requirements.

2.3 Auction is conducted under the terms and conditions of sale in line with agency practice, ethical standards and legislative requirements.

2.4 Livestock is offered for sale based on description advised to the public.

2.5 Bids are received and called according to accepted agency practice, ethical standards and legislative requirements.

2.6 Winning bid is knocked down and purchase name and sale details are recorded immediately and accurately in the sales register in line with agency practice and legislative requirements.

2.7 Unsuccessful offers are recorded as non-sales in an accurate and timely manner in the sales register.

2.8 Interests of sellers and buyers are respected at all times according to agency practice, ethical standards and legislative requirements.

3Reconcile livestock records.

3.1 Recorded transactions are delivered to organisation's office personnel to enable preparation of financial records and post-sales summary.

3.2 Buyers are encouraged to visit the office at the yards at the conclusion of the sale to agree purchase details prior to delivery.

3.3 Post-sales summary is prepared based on recorded sales information and pre-sales catalogue, and provided to purchasers.

3.4 Numbers are balanced to total of inward delivered livestock.

3.5 Sales register is signed by the auctioneer within the prescribed period, where required under state or territory legislation.

3.6 NVDs are held by the agent or a central management body for the prescribed period to facilitate the answering of enquiries.

4Complete sales documentation.

4.1 Sales documentation is completed in line with agency practice and legislative requirements.

4.2 Deposits are secured and appropriate arrangements are made to account for the deposit on subsequent settlement.

4.3 Arrangements for payment are completed in line with agency practice, ethical standards and legislative requirements.

5Arrange delivery of livestock to buyer.

5.1 Assistance is given in the identification of livestock to facilitate delivery to buyer.

5.2 Delivery of livestock is arranged by the agent in line with seller or buyer instructions.

5.3 Documentation associated with the transportation of livestock to the buyer is completed in line with agency practice, ethical standards and relevant legislation.

Required Skills

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills:

application of procedures associated with the conduct of a livestock auction

application of risk management strategies in the preparation and conduct of a livestock auction

computing skills to access agency databases, send and receive emails and complete standard forms online

negotiation skills to gain commitment to sell and purchase livestock

numeracy skills, including the ability to perform and apply measurements and calculations

planning, organising and scheduling skills to undertake work-related tasks, such as preparing for a livestock auction

reading skills, including the ability to access and interpret federal and state or territory legislation, codes of practice and other industry documentation associated with livestock auctions

verbal communication and presentation skills to conduct a livestock auction

written communication skills to complete sales documentation.

Required knowledge and understanding:

auctions, including:

advantages and disadvantages of saleyard and on-property auctions

auction procedures

ethical standards

legislative and regulatory requirements

types

federal and state or territory legislation and local government regulations related to selling and transporting livestock, including:

animal health and welfare

anti-discrimination

aquaculture

brands and earmarks

chemical treatments and residues, export slaughter intervals and withholding periods

consumer protection

financial probity

food safety

livestock sales and auctions

livestock-specific legislation and regulations

local government

NLIS

NVD

OHS

other legislation and regulations

privacy

public health

public liability

tagging

water curfew

waybills, including combined waybills

livestock, including:

ages

breeds

classes

district of origin

grades

pregnancy status

values

varieties

weights

yields

livestock transport, including:

costs

insurance

legislative requirements

methods

payments

risks

national saleyard quality assurance scheme

pre and post-sale procedures, including:

legislative requirements

retention period

summaries

pre and post-sale weighing procedures

risks and risk management strategies associated with the following aspects of livestock auctions:

auction preparations

auction procedures

auction sale documentation

care and handling of livestock

chemical treatment and residues

client misrepresentation

conflict of interest

health of livestock

ownership of livestock and encumbrances

saleyards

staff supervision

transport

roles and responsibilities of auction staff, including:

auctioneer

bid takers

booking clerks

drovers

office clerks

sale price, including:

live weight cents per kilo

price per head

sales register, including:

auctioneer sign-off

legislative requirements

procedures

timeframes.

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Overview of assessment

This unit of competency could be assessed through the candidate demonstrating the process of arranging and conducting a livestock auction, completing the documentation associated with the auction and arranging the delivery of the livestock to the relevant buyer. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of:

arranging delivery of livestock to the appropriate buyer in line with buyer or seller instructions following an auction sale, including the preparation of relevant documentation associated with the transportation of livestock

completing required documentation associated with livestock, including post-sale summaries and reconciliation of livestock records, in line with agency practice, ethical standards and relevant federal and state or territory legislation

knowledge and practical application of relevant federal and state or territory legislative requirements for the auction of livestock

knowledge and practical application of risk management strategies associated with all stages of the livestock auction process, including preparing for auction, conducting auction, completing relevant documentation, and facilitating delivery of livestock to buyer

preparing and conducting a livestock auction in line with agency practice, ethical standards and relevant federal and state or territory legislation.

Context of and specific resources for assessment

Resource implications for assessment include access to:

computerised or manual systems for recording auction results, including the sales register

federal and state or territory legislation and regulations relevant to livestock sales

livestock

normal agency documentation and requirements for sale of livestock by auction, for example agency policy and procedures relating to auctions and standard industry forms, contracts and agreements

resources to conduct livestock auction, including saleyard or property venue, staff and equipment.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.

Validity and sufficiency of evidence require that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence

where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time

assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.

In all cases where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Auction documentation may include:

auction rules

contracts

NVD

pre-sale catalogue

terms and conditions

veterinary certificate pricing.

Interested parties may include:

government officials

other sellers and producers

potential buyers, including:

agents

feedlot operators

individuals

live exporters

processors

supermarket chains.

Informed sources may include:

government agencies

producers

professional sources of advice, including:

accountants

banks and finance companies

exporters

financial advisers

veterinarians

sellers

stock and station agents.

Staff requirements may include:

number

type.

Auction area preparations may include:

auction facilities and equipment

distractions

hazards

security.

Terms and conditions of sale may include:

buying orders

catalogues

health

inspections

insurance

payment

registration delivery

telephone bidding

transport.

Livestock may include:

alpacas

cattle

deer

goats

horses

ostriches

pigs

sheep.

Description may include:

age

bloodlines

breeding and fattening background

district of origin

pregnancy status

sex

weight.

Sale details must include:

description of livestock

number sold

name of seller

name of buyer

price

sex of livestock

weight.

Buyers may include:

agents

exporters

feedlot operators

individuals

processors

supermarket chains.

Purchase details may include:

name of purchaser

number purchased

pen number

price

weight.

Post-sales summary may include:

accreditation information

breed and where raised

history of chemical treatment and exposure to chemicals

names and addresses of sellers

NLIS device

period of ownership if not bred on seller's property

stockfeeds used.


Sectors

Unit sector

Property development, sales and management


Competency Field

Stock and station agency


Employability Skills

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit of competency is packaged, will assist in identifying employability skills requirements.


Licensing Information

Refer to Unit Descriptor