Application
This unit of competency specifies the outcomes required to coordinate contractor requirements for a variety of projects in the property industry. It requires the ability to administer contracts and coordinate the selection and monitoring of contractor arrangements.
The unit supports the work of those involved in coordinating contractor requirements for a variety of projects in the property industry. It applies to real estate agents, property managers, strata managers and facility managers.
Licensing, legislative, regulatory or certification requirements apply to this unit in some States and Territories. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.
Elements and Performance Criteria
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions. | ||
1. | Determine selection requirements. | 1.1. | Selection purpose and context are identified to determine selection requirements. |
1.2. | Selection information is gathered to assist in identifying selection process and types of contractors required. | ||
1.3. | Draft selection documentation is prepared. | ||
1.4. | Selection processes and timelines are established that make efficient use of time and resources. | ||
2. | Arrange selection process. | 2.1. | Individuals involved in the selection process are nominated and organised. |
2.2. | Selection criteria are prepared. | ||
2.3. | Selection process and criteria are checked for compliance with organisational and legislative requirements. | ||
2.4. | Business equipment and technology are used to gather and organise evidence in a format suitable for analysis and interpretation. | ||
3. | Select contractors. | 3.1. | Selection process is conducted. |
3.2. | Information obtained from each contractor is judged against specified selection criteria. | ||
3.3. | Contractor preferences, needs and expectations are clarified and addressed using appropriate consultative processes. | ||
3.4. | Selection decision is made based on selection criteria and evaluation of sufficient evidence to enable a judgement of best candidate. | ||
3.5. | Own limitations in interpreting selection criteria or making selection decision are identified and appropriate support is sought as required. | ||
4. | Record and report selection results. | 4.1. | Selection decisions are recorded and reported. |
4.2. | Clear and constructive feedback is provided to candidates regarding outcomes of selection process, and guidance on future options. | ||
4.3. | Relevant documentation is completed and processed. | ||
4.4. | Selection process is reviewed against established criteria to improve and modify future assessment practices. | ||
Evidence of Performance
A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.
The person also coordinate contractor requirements, including selecting and appointing the contractor, for two different tasks in a property industry context.
In doing the above, the person must:
complete selection of contractors, including reviewing criteria and reporting recommendations
evaluate and select contractors using appropriate selection criteria and communication techniques
determine contractor requirements through research and consultation
apply knowledge of organisation’s practices, ethical standards and legislative requirements associated with coordinating contractor requirements for a variety of projects
prepare selection schedule and criteria, and arrange people to be involved in the selection process.
Evidence of Knowledge
A person demonstrating competency in this unit must demonstrate knowledge of:
contract law relating to engaging contractors
contractor fees and payments
contractor types, roles and capabilities
insurance requirements for contractors
intellectual property rights and contractors
limitations of own work role, responsibilities and professional abilities relating to engaging contractors
professional indemnity for contractors
key requirements of federal and state or territory legislation and local government regulations relating to engaging contractors
selection processes and selection criteria for contractors
techniques for monitoring contractor performance.
Assessment Conditions
The following must be present and available to learners during assessment activities:
equipment:
computer system with internet, email and printing facilities
specifications:
organisational plans, policies and procedures for engaging contractors
organisational templates for use in selecting and appointing contractors
specifications for work to be performed or service to be provided by contractor
supervisor:
member of a work team in a property industry context.
Assessor requirements
As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.
Foundation Skills
This section describes the language, literacy, numeracy and employment skills essential to performance in this unit but not explicit in the performance criteria. | |
Skill | Performance feature |
Learning skills to: | maintain current knowledge of sources of contractors, services provided and fees. |
Oral communication skills to: | ask questions to seek and clarify further information relating to previous work experience of contractors. |
Reading skills to: | access, interpret and evaluate tender documents submitted by contractors. |
Writing skills to: | prepare terms of reference and selection criteria for contractors. |
Technology skills to: | use business technology to access online information on the type and quality of service provided by contractors. |
Range Statement
This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below. | |
Selection process must include at least two of the following: | competitive tendering direct order request for proposal request for quotation restricted tendering select tendering. |
Contractors must include at least three of the following: | business advisers information technology professional advisers property advisers technicians tradespeople. |
Sectors
Property services
Competency Field
Strata community management