CPPSEC3006A
Coordinate a quality security service to clients

This unit of competency specifies the outcomes required to provide a quality security service to clients. It requires the ability to identify client needs and resolve client service problems using communication and interpersonal skills. It also requires an ability to review and analyse service provision as the basis for identifying areas for improvement. This unit may form part of the licensing requirements for those roles involving operational activities in those states and territories where these are regulated activities.

Application

This unit of competency has wide application in a range of work roles in the security industry. Work is performed under limited supervision and competency requires judgement and decision-making. The knowledge and skills described in this unit are to be applied within relevant legislative and organisational guidelines.


Prerequisites

Not Applicable


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1Identify client needs.

1.1 Client preferences, needs and expectations are clarified using appropriate interpersonal techniques.

1.2 Clients are provided with information about available security services and systems to meet their needs and assisted in the selection of preferred options.

1.3 Rights and responsibilities of clients and organisation are identified and negotiated in accordance with legislative and organisational requirements.

1.4 Personal limitations in identifying client needs are recognised and assistance sought as required from relevant persons.

2Deliver a service to clients.

2.1 Effective client service is provided in accordance with assignment instructions, organisational and legislative requirements.

2.2 Special requirements of clients are identified and service adjusted to meet needs.

2.3 Information regarding problems or delays is promptly communicated to client and contingency plan implemented.

2.4 Client complaints are resolved with professionalism and courtesy and details reported according to organisational procedures.

3Review client service.

3.1 Client satisfaction is regularly reviewed using verifiable evidence in accordance with legislative requirements.

3.2 Client feedback is analysed in consultation with relevant persons to identify improvements to service provision.

3.3 Improvements to client service are implemented and security services continually monitored according to legislative requirements.

3.4 Client records and confidentiality are maintained in accordance with organisational procedures and legislative requirements.

Required Skills

This section describes the skills and knowledge and their level required for this unit.

Required skills

basic analysis of information to identify problems and areas for improvement

communication skills to relate to people from a range of social, cultural and ethnic backgrounds and varying physical and mental abilities

complete workplace documentation and reports

information technology

literacy skills to understand and communicate security information (reading, writing, speaking, numeracy and listening)

numeracy skills to estimate time to complete work tasks and resource requirements

present a professional image

problem solving and negotiation

questioning and paraphrasing to check understanding.

Required knowledge

difference between negative and positive language

differences between written and spoken English

duty of care requirements

how to read and use body language to gain confidence of clients

how to safeguard confidential information

how to use business equipment to present information

legislation, regulations and contractual obligations applicable to providing security services

organisational policies and standards relating to the presentation of information for clients

organisational standards and procedures for client service

personal grooming and presentation relevant to assignment instructions

procedures and channels for reporting information

range and purpose of available security services

rights and responsibilities of clients

types of security systems.

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of:

complying with relevant legislation in the provision of security services to clients

communicating and explaining the range and purpose of available security services to meet identified client needs using techniques which engage minority groups

using appropriate interpersonal and communication skills to negotiate provision of security services and areas of potential conflict with client

following agreed procedures for reporting and recording client information and service outcomes

in consultation with others, using verifiable evidence to review and analyse service provision and level of client satisfaction

Context of and specific resources for assessment

Context of assessment includes:

a setting in the workplace or environment that simulates the conditions of performance described in the elements, performance criteria and range statement.

Resource implications for assessment include:

access to a registered provider of assessment services

access to a suitable venue and equipment

access to plain English version of relevant statutes and procedures

assessment instruments including personal planner and assessment record book

work schedules, organisational policies and duty statements.

Reasonable adjustments must be made to assessment processes where required for people with disabilities. This could include access to modified equipment and other physical resources, and the provision of appropriate assessment support.

Method of assessment

This unit of competency should be assessed using questioning of underpinning knowledge and skills.

Guidance information for assessment

Assessment processes and techniques must be culturally appropriate and suitable to the language, literacy and numeracy capacity of the candidate and the competency being assessed. In all cases where practical assessment is used, it should be combined with targeted questioning to assess the underpinning knowledge.

Oral questioning or written assessment may be used to assess underpinning knowledge. In assessment situations where the candidate is offered a choice between oral questioning and written assessment, questions are to be identical.

Supplementary evidence may be obtained from relevant authenticated correspondence from existing supervisors, team leaders or specialist training staff.


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Interpersonal techniquesmay include:

active listening

being respectful and non-discriminatory to others

control of tone of voice and body language

demonstrating flexibility and willingness to negotiate

interpreting non-verbal and verbal messages

maintaining professionalism

providing and receiving constructive feedback

questioning to clarify and confirm understanding

two-way communication

use of communication appropriate to cultural differences

use of positive, confident and cooperative language.

Security servicesmay include:

control room monitoring

controlling exit from and access to premises

crowd control

escorting people or property

guarding

monitoring of people, premises or property

screening of people or items

static or mobile patrol.

Security systems may be:

alarms

biometric

computerised

electronic

mechanical

personal.

Legislative requirementsmay relate to:

applicable commonwealth, state and territory legislation which affects security work such as:

workplace safety

environmental issues

equal employment opportunity

industrial relations

anti-discrimination and diversity

Australian standards and quality assurance

award and enterprise agreements

evidence collection

freedom of information

licensing arrangements and certification requirements

privacy requirements

relevant industry codes of practice

telecommunications

trade practices

use of force.

Organisational requirementsmay relate to:

access and equity policies, principles and practices

business and performance plans

client service standards

code of conduct, code of ethics

communication and reporting procedures

complaint and dispute resolution procedures

emergency and evacuation procedures

employer and employee rights and responsibilities

Occupational Health and Safety (OHS) policies, procedures and programs

own role, responsibility and authority

personal and professional development

privacy and confidentiality of information

quality assurance and continuous improvement processes and standards

resource parameters and procedures

roles, functions and responsibilities of security personnel

storage and disposal of information.

Personal limitationsmay relate to:

being unsure of best method to complete task

compliance with OHS requirements

current competence level

difficulties in meeting timelines

inability to fulfil own role and responsibilities

licensing requirements

technical expertise

understanding of assignment instructions

understanding of legal requirements.

Relevant personsmay include:

client

colleagues

emergency personnel

legal representatives

security consultant

supervisor

technical security experts.

Client service may relate to:

dealing with conflict

efficient use of resources

handling and recording complaints

meeting agreed timelines

meeting allocated duties and responsibilities

meeting budget and agreed costs

professionalism and conduct

regular communication and reporting.

Assignment instructionsmay relate to:

assignment objectives and timeframes

back-up

client identification and information details

communication equipment and procedures

instructions from client, supervisor or colleagues

legislative requirements relating to work tasks

OHS including use of personal protective equipment

resource and equipment needs

site layout including access points

use of force

use of workplace documentation

verbal and non-verbal reporting

work schedules including budget

work tasks and procedures.

Special requirementsmay relate to:

control of exit from and access to premises

crowd control

emergency security services

escort of people and property

non-routine information or service provision

screening of property and people

urgent requests.

Reportingmay include:

completing documentation such as logs, journals and activity reports

completing police reports

completing written and computer reports

contacting designated personnel

recording security risk and incident details

requesting security assistance

verbal reporting to client or supervisor.

Verifiable evidencemay include:

auditable documentation and reports

client satisfaction questionnaire

feedback from lapsed clients

quality assurance data

records of complaints and actions taken for resolution.


Sectors

Unit sector

Security


Competency Field

Operations


Employability Skills

This unit contains employability skills.


Licensing Information

Refer to Unit Descriptor