Application
This unit of competency specifies the outcomes required to design and develop spreadsheets to enter, edit and format spatial data. The unit covers using functions and features of spreadsheet software, including linked spreadsheets, multiple documents and advanced mathematical formulas based on trigonometrical functions. The unit also covers work preparation activities, including evaluating tasks to identify design parameters and setting up software and spreadsheet templates to ensure quality and consistency in format and design. The unit requires the ability to use technology to apply advanced mathematical concepts to spatial data, including identifying and resolving errors relating to formulas and other spreadsheet functions.
The unit supports those who work in a lead role in a surveying or spatial information services team.
No licensing, legislative, regulatory, or certification requirements apply to this unit of competency at the time of endorsement.
Elements and Performance Criteria
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions. | ||
1. | Prepare for spreadsheet tasks. | 1.1. | Spreadsheet requirements for spatial data entry, storage, output, reporting and presentation are identified to determine task requirements in consultation with appropriate persons. |
1.2. | Tasks are evaluated to identify design parameters, required mathematical formulas and areas where automation would increase efficiency according to task requirements. | ||
1.3. | Software is set up and checked to ensure functionality and capacity to meet task and organisational requirements. | ||
2. | Set up spreadsheets. | 2.1. | Spreadsheet templates are developed and edited to standardise spreadsheet operation and ensure quality and consistency in format and design. |
2.2. | Linked worksheet solution is developed using software functions and formulas to meet task requirements. | ||
2.3. | Worksheets are formatted to incorporate cell and data attributes, formulas and graphs with labels and titles. | ||
2.4. | Formulas are tested to confirm that output meets task requirements and errors are identified and resolved or contingencies managed. | ||
3. | Use functions and features of spreadsheet software. | 3.1. | Spatial data is entered, checked and edited according to task and organisational requirements. |
3.2. | Spatial data is imported and exported between compatible spreadsheets, and host documents are adjusted according to task requirements. | ||
3.3. | Software documentation and online help are used to overcome problems with spreadsheet design and production. | ||
3.4. | Spreadsheets, including graphs, are produced and stored according to organisational requirements. | ||
4. | Finalise spreadsheets. | 4.1. | Completed spreadsheets are protected to prevent accidental corruption and are archived according to organisational requirements. |
4.2. | Documentation is completed and appropriate persons are informed of results according to organisational requirements. | ||
Evidence of Performance
A person demonstrating competency in this unit must satisfy the requirements of the elements, performance criteria, foundation skills and range of conditions of this unit. The person must also develop three spreadsheets for different spatial data, in which the work must involve:
linking spreadsheets
multiple documents
advanced mathematical formulas based on trigonometrical functions.
While developing the above spreadsheets for spatial data, the person must:
analyse task requirements and evaluate work tasks as the basis for designing data layout, formulas and areas of automation
communicate clearly with others to clarify work tasks and notify task results
comply with organisational and legal requirements for:
accessing spatial data, including data privacy and information copyright
completing records and documentation
naming, storing and archiving spreadsheets
design and develop spreadsheet templates which ensure consistency in format, font type and size across multiple documents
develop spreadsheets using a range of complex software functions and formulas, including:
cell and data attributes
cell protection
embedding cell references in formulas
graphs
headers and footers
headings and labels
importing and exporting data
relative and absolute cell references
edit and proofread spreadsheets to check for accuracy and data consistency, including checks for correct formula function and output
identify errors and solve problems relating to data and spreadsheets
preserve the integrity and accuracy of spatial data during import and export process
use industry-accepted techniques to save and protect spreadsheets and data from corruption.
Evidence of Knowledge
A person demonstrating competency in this unit must demonstrate knowledge of:
advanced functions of spreadsheet software applications, including linking spreadsheets and using formulas
display principles, including:
colour
composition
font type
legends
size
text and line style
methods for applying trigonometrical functions to formulas in spreadsheets
organisational requirements for:
completing records and documentation
preparing, naming, saving and archiving spreadsheet files.
Assessment Conditions
The following must be present and available to learners during assessment activities:
equipment:
computer with access to appropriate spreadsheet software
printer
specifications:
organisational policies, procedures and documentation relating to data privacy and information copyright
physical conditions:
access to equipped work station
relationships with team members and supervisor:
working in a team.
Timeframe:
as specified by client and project requirements.
Assessor requirements
As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.
Foundation Skills
This section describes the language, literacy, numeracy and employment skills essential to performance in this unit but not explicit in the performance criteria. | |
Skill | Performance feature |
Initiative and enterprise skills to: | translate spatial data into spreadsheet design and layout. |
Numeracy skills to: | use mathematical formulas involving trigonometrical functions use spreadsheet functions that use mathematical and statistical terms, including absolute, value, integer, square root, standard deviation, and simple if functions. |
Oral communication skills to: | ask questions to clarify spreadsheet requirements. |
Reading skills to: | interpret cell references interpret information in graphs. |
Writing skills to: | incorporate headings and labels into spreadsheets to enhance meaning of spatial data. |
Technology skills to: | create multi-page and linked documents use querying commands to obtain information from databases. |
Problem-solving skills to: | resolve problems with data compatibility. |
Range Statement
This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below. | |
Appropriate persons must include at least one of the following: | client end user manager. |
Sectors
Surveying and spatial information services