CUAEVP202
Provide visitors with venue information and assistance


Application

This unit describes the skills and knowledge required to provide visitors with a range of information in different formats about venue facilities and services, as well as assistance with equipment and facilities.

It applies to individuals who work, or seek to work, under direct supervision in frontline customer service roles in venues open to the public, including cultural, tourism, hospitality and entertainment venues. Information may be provided face-to-face, by telephone or by other remote mechanisms. The unit also applies to those working in operational roles where customer service may not be the main focus of work.

No licensing, legislative or certification requirements apply to this unit at the time of publication.


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Access and update information

1.1 Source and access information on facilities and services available within the organisation

1.2 Share information with colleagues

1.3 Identify and use opportunities to update and maintain facility and service knowledge within scope of own role

2. Provide customer service

2.1 Incorporate information into day-to-day contact with visitors, including visitors with specific needs

2.2 Provide information and assistance in a courteous, professional, culturally appropriate and timely manner in accordance with organisational procedures

2.3 Demonstrate and instruct visitors in the use of equipment and facilities or refer to appropriate colleagues

2.4 Refer complex enquiries or problems to colleagues, other areas of the organisation, or to external organisations according to workplace procedures

3. Collect feedback on facilities and services

3.1 Seek informal feedback on services from visitors

3.2 Observe visitor information and assistance requirements to inform organisational evaluation processes

3.3 Collect formal feedback from visitors where required according to organisational procedures and within scope of own responsibilities

3.4 Provide information on visitor feedback to appropriate colleagues using agreed means of communication

Evidence of Performance

Evidence of the ability to:

source information on organisational facilities and services

communicate information and assist visitors, including those with special needs, in a friendly, timely and culturally appropriate manner

respond effectively to multiple requests and different enquiries in a range of different visitor situations according to required procedures

collect formal and informal feedback from visitors on facilities and services and communicate it as required.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.


Evidence of Knowledge

To complete the unit requirements safely and effectively, the individual must:

describe key features of commonly used information systems within own organisation

outline key features of facilities, services and procedures for those with specific needs

outline procedures and practices to be followed when providing information about the organisation

outline safety and emergency procedures for visitors, colleagues and self

outline sources of information on an organisation’s facilities and services

explain visitor service standards in the organisation.


Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to:

typical information storage systems

interaction with others.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.


Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill

Performance Criteria

Description

Learning

1.3

Identifies and uses opportunities to learn about venue facilities and services

Reading

1.1, 1.3, 2.2, 2.4

Recognises and interprets routine venue information and promotional material

Interprets key work requirements from workplace procedure documentation

Writing

2.4, 3.3, 3.4

Records information in a sequential manner using clear and appropriate terminology

Oral communication

1.2, 2.1-2.4, 3.1

Uses specific and relevant language to clearly articulate information and uses questioning and listening techniques to clarify understanding and needs

Uses respectful tone and pace and specific and clear language suited to the audience

Navigate the world of work

2.2, 2.3, 2.4, 3.2, 3.3

Understands roles and responsibilities for tasks and makes basic decisions on work completion parameters

Seeks clarification and assistance when required

Interact with others

1.2, 2.1-2.4, 3.1, 3.3, 3.4

Follows accepted communication practices and protocols, adjusting personal communication style in response to the requirements of others

Complies with work instructions and contributes to work group discussions using accepted conventions

Get the work done

1.1, 1.2, 2.1, 2.2, 2.3, 3.2, 3.3, 3.4

Plans and implements routine tasks making limited decisions on sequencing, timing and collaboration

Responds to predictable routine problems according to standard procedures, referring issues to others when necessary

Uses digital technology to search for, store and share information following routine procedures and security requirements


Sectors

Cultural services - exhibitions and visitor programs