CUASMT504
Manage audition support services


Application

This unit describes the performance outcomes, skills and knowledge required to coordinate logistical aspects of auditions for performers in productions in the screen, media, entertainment and events industries.

Individuals who apply these skills are expected to display initiative, judgement and responsibility as they use high level communication, time management and coordination skills to manage audition support services.

No licensing, legislative or certification requirements apply to this unit at the time of publication.


Elements and Performance Criteria

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare to support audition process

1.1 Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

1.2 In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

1.3 Distribute parts and information about audition format and appointments to agents or performers as required

1.4 Issue calls for other personnel required to participate in auditions and confirm their attendance

1.5 Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

1.6 Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

2. Manage auditions

2.1 Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

2.2 Use effective communication techniques to greet and check in auditioning performers and collect required information

2.3 Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

2.4 Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

2.5 Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

2.6 Deal effectively with unforeseen occurrences and emergency situations as required

3. Finalise audition operations

3.1 Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

3.2 In consultation with audition panel finalise audition documentation and determine requirements for call-backs

3.3 Follow up call-backs through agents or with performers as required

3.4 Collate and file audition documents

3.5 Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Evidence of Performance

Evidence of the ability to:

manage support services for at least two auditions in line with requirements

communicate clearly and appropriately with members of audition panels and auditioning performers

produce accurate documentation to support audition process and outcomes

meet work deadlines

work collaboratively.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.


Evidence of Knowledge

To complete the unit requirements the individual must:

explain the purpose of a range of documentation required for the conduct of auditions

describe how requirements of role differ, depending on the type of audition

explain key factors involved in ensuring that auditions run smoothly

describe issues and challenges that may arise when managing audition support services, along with solutions to address them

explain key legislative requirements and codes of practice to be taken into account when organising audition support services.


Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to audition facilities.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.


Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill

Performance Criteria

Description

Learning

3.5

Interprets information from evaluation to enhance own performance

Reading

1.1, 1.3, 2.3, 2.5, 3.4

Interprets audition documentation relevant to own role

Writing

1.2, 3.2

Prepares documents in relation to audition support services

Oral communication

1.1, 1.2, 1.3, 1.4, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 3.1 3.2, 3.3, 3.5

Briefs personnel involved in audition support services

Employs effective communication skills with members of audition panels, performers and others involved in the audition process

Navigate the world of work

1.1, 1.6, 2.3

Works independently and collectively with a strong sense of responsibility for goals, plans, decisions and outcomes

Takes responsibility for meeting regulatory requirements within scope of own role

Applies organisational procedures when managing audition support services

Interact with others

1.1, 1.2, 1.3, 1.4, 2.1, 2.2, 2.3, 2.5, 2.6, 3.1 3.2, 3.3, 3.5

Works collaboratively with performers and others involved in auditions

Supervises set up

Demonstrates reliability and integrity in dealings with others

Get the work done

1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 3.1 3.2, 3.3, 3.4

Plans and undertakes administrative and coordination tasks in relation to audition support services in a logical sequence

Manages time efficiently to meet audition schedule

Responds to problems requiring immediate attention, drawing on past experience to devise solutions

Demonstrates initiative by anticipating and taking action to minimise potential problems that could disrupt auditions

Uses standard word processing and spreadsheet applications to prepare audition documentation

Distributes information electronically


Sectors

Media and entertainment production - stage management