Production managers with considerable production experience would generally undertake the duties outlined in this unit. In this role, they are responsible for developing an in-depth understanding of both the creative and technical aspects of live productions/ events. Managing the production process requires technical expertise plus considerable communication, negotiation and problem solving skills. As such, this unit brings together many of the skills found in other production management units.

This unit has strong linkages to the following units, and combined training and/or assessment is recommended:

CUETEM03C Establish and manage production requirements and resources

CUFPPM408a Compile production schedules.

ELEMENT

PERFORMANCE CRITERIA

1. Interpret the creative parameters of the production

1.1. Participate in preliminary discussions with relevant personnel to interpret and confirm their creative intentions for the production/event

1.2. Read, analyse and interpret any design or production documents and notes to establish a full picture of production requirements and challenges

2. Identify and confirm production and technical parameters

2.1. Liaise with relevant technical personnel and determine the range and numbers of staging and technical elements for the production

2.2. Develop an overall operational plan and develop and document schedules for the completion of various stages of production planning to ensure deadlines can be met

2.3. Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect the production/event

3. Coordinate production meetings

3.1. Liaise with relevant personnel and allocate times for production meetings to ensure most efficient and cost effective use of time

3.2. Chair production meetings and ensure that all artistic and technical issues are discussed and resolved

3.3. Provide current, clear and accurate reports on the progress of various aspects of the pre-production activities

3.4. Notify all relevant colleagues of meeting outcomes which affect their work activities

3.5. Keep accurate records of decisions made and actions required

4. Monitor the production planning phase

4.1. Take an active role in maintaining a creative and technical overview of the project

4.2. Continually liaise with the technical and artistic production team to ascertain and act upon requirements which can be organised on their behalf

4.3. Assess the progress of pre-production activities against timelines and budget and make adjustments accordingly

4.4. Determine any need for additional resources to be applied and take necessary action to ensure production requirements are met

4.5. Communicate with appropriate personnel regularly throughout the pre-production phase in an open manner to maintain positive working relations and to ensure efficient, safe and disciplined production practices

5. Prepare, distribute and maintain required production documentation and information

5.1. Prepare and/or check production documentation and information and ensure it is complete, accurate and legible and meets with production requirements

5.2. Copy and circulate production documentation and information of the relevant personnel in accordance with organisational procedures

5.3. Develop and maintain accurate records of distribution of documentation

5.4. Continually review and update documentation to reflect changed production requirements

Required skills

effective leadership, negotiation and problem solving techniques in relation to production management

principles for communicating effectively with people with diverse interests and needs

commonly occurring issues and challenges in the production management process and ways of addressing these

meeting procedures and protocols as they apply to the operation of production meetings

Required knowledge

content of the script or other source document

in depth understanding of all artistic and technical elements of the production/event, e.g. staging, lighting and sound elements, sufficient to be able to co-ordinate all aspects

relevant occupational health and safety legislation and regulation as it applies to all production areas

industrial awards and workers' compensation regulations as they apply to the production staff

required content, format and timing of different types of documentation developed and distributed by a production manager

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

ability to effectively plan, administer and monitor the entire pre-production planning phase for a live production/event

ability to manage a range of tasks concurrently and in accordance with production deadlines

knowledge of all technical, staging and artistic aspects of the production

ability to effectively communicate and delegate within a production management context.

Context of and specific resources for assessment

The assessment context must provide for:

practical demonstration of skills through the management of more than one production to allow the candidate to effectively plan, administer and monitor the entire pre-production planning phase for more than one live production/event

preparation and use of a broad range of production documents within typical workplace constraints

involvement of and interaction with a production team to reflect the importance of collaboration and negotiation skills within this unit.

Method of assessment

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

evaluation of the planning and management of a production for which the candidate has been responsible

interviews with other production personnel to establish the effectiveness of various aspects of production management for which the candidate has been responsible

evaluation of production documentation prepared by the candidate

written or oral questioning to test knowledge of all technical, staging and artistic aspects of the production

written or oral questioning to test knowledge of industrial awards, occupational health and safety issues and regulations and any other regulatory matter

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Guidance information for assessment

Assessment of this unit requires access to:

industry-current production documents

a production and production crew

relevant occupational health and safety regulations.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant personnel may include:

assistant stage manager

choreographer

designers

director

make-up

management

performers

production manager

technical staff of any type

wardrobe

other specialists

Staging and technical elements for the production may include:

sets

props and costumes

sound equipment

audiovisual equipment

musical instruments

special flooring

warm-up areas

production desk

lighting

Production documentation may include:

address lists

agents' lists

artists call sheet, e.g. publicity call sheet

budgets

bump in or bump out schedule

company lists

contact lists

directors notes

distribution lists

ground plans

information on location and rehearsal facility and related elements

preliminary cue synopses

production meeting agendas

production meeting minutes

production plan

props lists

publicity materials

scene breakdown/working division

scene breakdowns

scenery lists

set designs

texts

time sheets

timings/choreography for scene changes

trip note books

wardrobe lists

weekly rehearsal schedules

Unit sector

This unit contains employability skills.