Touring responsibilities will vary in accordance with the job role but the unit is particularly relevant for stage managers and other senior technical production personnel who make general touring arrangements and need to adapt aspects of a production for touring.

This unit has linkages with a wide range of other technical and stage management units, and combined assessment and/or training with those may be appropriate.

ELEMENT

PERFORMANCE CRITERIA

1. Identify and plan tour requirements

1.1. Review tour schedule and other production documentation to correctly identify implications for the area of work

1.2. Source and evaluate relevant information on local touring venues/locations

1.3. Evaluate implications and make appropriate plans for touring, including consideration of timelines, budget and allocation of responsibilities

1.4. Liaise with relevant colleagues to discuss and agree on specific tour requirements as required

1.5. Make plans for touring in accordance with legal requirements and regulations

1.6. Create accurate documentation on touring requirements to allow for easy interpretation by others

2. Implement touring plans and variations

2.1. Organise workflow of self and others to allow for additional work required to implement touring plans

2.2. Advise colleagues on specific variations required in accordance with plans and ensure availability of physical and financial resources

2.3. Monitor touring requirements in accordance with timelines, budget and quality requirements

2.4. Make accurate updates to relevant documentation and information to reflect production variations

3. Provide briefings on tour requirements

3.1. Prepare and distribute documentation relating to tour requirements to appropriate personnel, including touring venue personnel as required

3.2. Provide accurate and current advice to touring personnel in relation to specific local regulations and procedures

4. Solve problems which arise on tour

4.1. Identify and respond to problems promptly

4.2. Initiate short-term action to resolve the immediate problem where appropriate

4.3. Analyse problems for any long-term impact and assess and action potential solutions

4.4. Present a positive image of the organisation and its contracted suppliers at all times

4.5. Take responsibility for resolving the problem within the scope of individual authority, and consult with others in accordance with organisational procedures

4.6. Take appropriate follow-up action to monitor the effectiveness of chosen solutions

Required skills

communication, negotiation and problem solving in relation to situations which arise during touring

Required knowledge

the production touring process, key roles and responsibilities, and special issues that apply to touring a production

the type of production variations/adjustments that may need to be made for touring

work planning and delegation techniques in relation to touring a production

relevant award and enterprise agreements and how touring arrangements can be impacted by these

legislative requirements that impact on touring arrangements, including occupational health and safety requirements

features, formats and purposes of the range of documentation required for a touring production

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

effective use of scheduling tools and techniques to organise and prioritise work

communication and negotiation skills and their application to production touring

knowledge of the particular issues, requirements and documentation that impact on a touring production, including the roles and responsibilities of different production personnel.

Context of and specific resources for assessment

The assessment context must provide for:

practical demonstration of skills through the planning and implementation of touring arrangements for a touring production.

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

evaluation of a report prepared by the candidate on the planning and implementation process for touring

case studies to assess ability to plan arrangements for a variety of touring situations

oral or written questioning to assess knowledge of particular regulations or procedures that apply to touring

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Guidance information for assessment

Assessment of this unit requires access to:

touring venues for the production

the full range of production resources and equipment.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Tours may occur:

interstate

intrastate

overseas

regional areas

Other production documentation may include:

budget

location agreements

performers' contracts

Relevant location information may include:

access, e.g. hours, truck access, parking

amenities and facilities, including food and beverage facilities

masking requirements

power capacity

technical specifications, including power capacity

venue layout and dimensions, e.g. backstage, auditorium, stage

Specific tour requirements will vary in accordance with the area of work and may include:

accommodation (for cast, crew)

adaptation to physical elements

additional equipment

personnel requirements

publicity arrangements, e.g. interviews, photo calls, publicity with local media

special financial arrangements, e.g. petty cash, time and wages books, letters of credit

special packing or transportation for physical elements

transport (air, sea, land)

Legal requirements and regulations which impact on touring may include:

differing requirements between States/Territories in Australia

industrial awards governing travel, rehearsal and performance provisions

regulations affecting overseas touring, e.g. customs, quarantine

safety issues in relation to the transportation of materials and equipment

Relevant documentation and information may include:

accommodation lists

address lists and agent lists

artists call sheets, e.g. publicity call sheets

bump in schedules

company lists

contact lists

dressing room lists

front-of-house information and distribution lists

ground plans

local contacts

maps and information on touring cities and towns

meeting minutes

performance schedule

production schedules

props lists

scenery lists

technical plots, e.g. flying plots and dome plots

texts and meeting agenda

tickets

time sheets

tour itineraries

transport details

understudy/covers lists

venue information

wardrobe lists and preliminary cue synopses

Overseas tours may require the following documentation to be prepared:

carnets for air and sea freight

customs and quarantine documentation, e.g. travel permits or visas for personnel

luggage labels

translations of script and organisation documentation and information on activity

Problems on tour may include:

equipment or transportation breakdown

group conflict or dissatisfaction

loss of equipment or other valuables

need for further adjustments to physical elements

poor supplier performance

service complaints

sickness, injury or death

unexpected delays

Unit sector

Media and entertainment production - production planning and management

This unit contains employability skills.