Application
Not applicable.
Prerequisites
Not applicable.
Elements and Performance Criteria
Elements and Performance Criteria | |||
Element | Performance Criteria | ||
1 | Analyse and confirm resource schedule | 1.1 | Analyse and correctly interpret the resource schedule to confirm the resources required for each stage in the production process. |
1.2 | Consult with all departments involved in the production to clarify and confirm their requirements. | ||
1.3 | Confirm accuracy and feasibility of resource schedule against overall production requirements. | ||
1.4 | Conduct discussions with colleagues in a manner which promotes positive working relationships. | ||
1.5 | Identify non-resource issues that may impact on the production schedule and collate and compile relevant information. | ||
2 | Compile the production schedule | 2.1 | Create an appropriate production timeline, ensuring the schedule identifies clearly and accurately the major responsibilities, stages, tasks and target dates required to deliver the production within budget and to deadline. |
2.2 | Ensure the schedule clearly and realistically allocates the resources required. | ||
2.3 | Identify and accommodate factors affecting the timing and sequence of tasks within the schedule. | ||
2.4 | Allocate time to each stage of the production that is realistic and sufficient to enable the objectives to be met. | ||
2.5 | Ensure the time allocated enables the efficient use of resources. | ||
2.6 | Identify potential factors which may cause delays to production and develop contingency plans to accommodate potential delays. | ||
3 | Agree to and distribute the production schedule | 3.1 | Ensure the schedule is accurate, comprehensive and presented clearly. |
3.2 | Distribute schedule promptly to all relevant personnel. | ||
3.3 | Allow adequate opportunities for relevant personnel to ask questions and seek clarification. | ||
3.4 | Resolve difficulties and/or ambiguities in the understanding or implementation of the schedule as required. | ||
3.5 | Communicate any changes to the schedule promptly to all relevant personnel. | ||
3.6 | Develop and maintain an appropriate and clear recording system for all information relating to the production schedule which will facilitate access by others. |
Required Skills
Not applicable.
Evidence Required
Underpinning skills and knowledge
Assessment must include evidence of the following knowledge and skills:
formats and features of resource schedules and other production documentation
in depth understanding of all artistic and technical elements of the production/event such as staging, lighting, and sound elements, sufficient to be able to schedule all aspects
commonly used techniques for creating a production schedule, including underpinning scheduling principles and software options
ability to prepare relevant documentation and production information, including different ways of presenting schedules
effective communication, negotiation and problem solving techniques particularly in relation to production scheduling and the issues which arise
relevant Occupational Health and Safety legislation and regulation as it applies to all scheduling of production elements and personnel
provisions of relevant industrial awards as they apply to the scheduling of production personnel.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUFPOP05B - Book and coordinate production resources
CUEPMT11A - Manage the production process
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
effective use of scheduling tools and techniques to create an accurate and practical production schedule that takes account of all relevant issues
effective communication, negotiation and problem solving skills.
Method and context of assessment
The assessment context must provide for:
development of more than one production schedule (for an actual production) to ensure that skills can be adapted to different circumstances
development of a production schedule within commercially-realistic time constraints
involvement of and interaction with others to reflect the collaborative nature of the scheduling process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production schedules prepared by the candidate
project activity to allow the candidate to create production schedules for a range of different productions
evaluation of the operation/preparation of a production where the candidate is responsible for production scheduling
written or oral questioning to test knowledge of the production elements, industrial awards and Occupational Health and Safety requirements
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a script or other source material
relevant industrial awards and Occupational Health and Safety regulations.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Analysing the resource schedule.
Communicating ideas and information (3)
Presenting the schedule to production personnel.
Planning and organising activities (3)
Compiling the total production schedule.
Working with others and in teams (3)
Consulting on resource requirements.
Using mathematical ideas and techniques (2)
Estimating times and resource allocations.
Solving problems (2)
Planning for an extremely tight schedule.
Using technology (1)
Using planning software.
Underpinning skills and knowledge
Assessment must include evidence of the following knowledge and skills:
formats and features of resource schedules and other production documentation
in depth understanding of all artistic and technical elements of the production/event such as staging, lighting, and sound elements, sufficient to be able to schedule all aspects
commonly used techniques for creating a production schedule, including underpinning scheduling principles and software options
ability to prepare relevant documentation and production information, including different ways of presenting schedules
effective communication, negotiation and problem solving techniques particularly in relation to production scheduling and the issues which arise
relevant Occupational Health and Safety legislation and regulation as it applies to all scheduling of production elements and personnel
provisions of relevant industrial awards as they apply to the scheduling of production personnel.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUFPOP05B - Book and coordinate production resources
CUEPMT11A - Manage the production process
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
effective use of scheduling tools and techniques to create an accurate and practical production schedule that takes account of all relevant issues
effective communication, negotiation and problem solving skills.
Method and context of assessment
The assessment context must provide for:
development of more than one production schedule (for an actual production) to ensure that skills can be adapted to different circumstances
development of a production schedule within commercially-realistic time constraints
involvement of and interaction with others to reflect the collaborative nature of the scheduling process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production schedules prepared by the candidate
project activity to allow the candidate to create production schedules for a range of different productions
evaluation of the operation/preparation of a production where the candidate is responsible for production scheduling
written or oral questioning to test knowledge of the production elements, industrial awards and Occupational Health and Safety requirements
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a script or other source material
relevant industrial awards and Occupational Health and Safety regulations.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Analysing the resource schedule.
Communicating ideas and information (3)
Presenting the schedule to production personnel.
Planning and organising activities (3)
Compiling the total production schedule.
Working with others and in teams (3)
Consulting on resource requirements.
Using mathematical ideas and techniques (2)
Estimating times and resource allocations.
Solving problems (2)
Planning for an extremely tight schedule.
Using technology (1)
Using planning software.
Range Statement
The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Resources may include:
human resources personnel, e.g. crew, cast performers
equipment
materials
facilities.
Stages in the production process may include:
pre-production
production
post-production
performance/event delivery.
Factors affecting schedule may include:
continuity
logistics
contract agreement and compliance
legal requirements
religious and cultural holidays
climate and weather
daylight hours
availability of performers and contributors
availability of technical crew
access to venue/location
access to rehearsal facilities.
Factors which may cause delay may include:
weather
illness
equipment failure
industrial action
community/local action against factors within production.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographers
stage management
venue management
producers
Art Department personnel
safety personnel.
The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Resources may include:
human resources personnel, e.g. crew, cast performers
equipment
materials
facilities.
Stages in the production process may include:
pre-production
production
post-production
performance/event delivery.
Factors affecting schedule may include:
continuity
logistics
contract agreement and compliance
legal requirements
religious and cultural holidays
climate and weather
daylight hours
availability of performers and contributors
availability of technical crew
access to venue/location
access to rehearsal facilities.
Factors which may cause delay may include:
weather
illness
equipment failure
industrial action
community/local action against factors within production.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographers
stage management
venue management
producers
Art Department personnel
safety personnel.
Sectors
Not applicable.
Employability Skills
Not applicable.
Licensing Information
Not applicable.