CUFPPM403A - Coordinate film and media production services and resources

CUFPPM403A
Coordinate film and media production services and resources

This unit describes the performance outcomes, skills and knowledge required to coordinate resources across a wide range of screen, media and entertainment activities.Teamwork is a key feature of this role and generally speaking people in this position are responsible for supervising a team, while reporting to a production manager or director/producer. Employment is often on a freelance basis. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Application

Production coordinators, unit managers and first assistant directors are typically responsible for applying the skills and knowledge described in this unit.

Typical screen, media and entertainment productions include drama, documentaries, and television or radio coverage of live events such as the Olympic Games, national and state elections, theatre productions, live concerts and festivals.

The scale of a production or event will determine whether one or more people are responsible for these activities.

More complex skills associated with location management are covered in:

CUFPPM504A Manage locations for film and media productions.

Elements and Performance Criteria

ELEMENT	PERFORMANCE CRITERIA
Coordinate administrative requirements	1. Confirm resources required for productions, in consultation with relevant production staff 2. Assess required production resources against allocated budgets and recommend adjustments to production resources and allocated budgets as required to relevant production staff 3. Prepare, update and distribute production documentation in line with enterprise procedures 4. Advise suppliers of changes to requirements according to agreed procedures 5. Prepare and coordinate travel and accommodation arrangements for production staff 6. Prepare briefing material for written and verbal communications to production staff 7. Maintain production progress reports and records, and monitor production budgets 8. Maintain resource documentation 9. Coordinate transport of resources and personnel as required depending on location and location services available
Organise production resources	10. Identify appropriate sources for required resources 11. Identify and research new sources of supply where required 12. Negotiate costs to achieve optimum budget outcomes 13. Procure production resources in a timely manner, including organising agreements with suppliers and providers as required 14. In consultation with relevant personnel, identify and source alternative resources should preferred resources be unavailable 15. Book resources as required to meet production brief and budget, and according to organisational procedures
Coordinate resources and services during productions	16. Prepare and distribute daily production documentation to relevant production staff 17. Make regular checks on supply and condition of resources with relevant production staff 18. Manage efficient distribution of resources throughout production, maintaining sufficient supply of resources to meet production requirements, budget and schedule 19. Ensure resources are handled and stored correctly 20. Communicate changes to the availability of resources and to production documentation in a timely manner
Finalise production services	21. Assist with finalising outstanding accounts with suppliers 22. Ensure office files and records are stored safely and in a suitable format 23. Prepare documentation at conclusion of production in line with organisational procedures 24. Return hired facilities, place valuable props and consumables in secure storage and dispose of unneeded materials according to organisational procedures 25. Leave worksite in the original or improved condition, ensuring no adverse impact on the site 26. Evaluate own role in provision of production services and note areas for improvement

Required Skills

Required skills

communication and teamwork skills sufficient to:

liaise with a wide range of production staff

supervise team members

convey changes to production schedules in an effective and efficient manner

prepare production documentation

initiative and flexibility sufficient to:

locate resources

undertake a range of tasks concurrently

capacity to solve problems while under pressure with minimum disruption to workflow

technical skills sufficient to use standard word processing, database and spreadsheet applications sufficient to coordinate production services

self-management skills sufficient to:

prioritise work tasks

work under pressure and meet deadlines

seek expert assistance as required

literacy skills sufficient to prepare briefing notes and complete workplace documentation

numeracy skills sufficient to interpret budgets and cost estimates

Required knowledge

well-developed understanding of administrative procedures associated with running a production office

industry knowledge, including:

structure of relevant screen, media or entertainment industry sector

roles and responsibilities of personnel

issues and challenges that arise when coordinating production services

impact of technology on production operations

broad understanding of the artistic and technical elements of a production

typical industry booking system and procedures for production resources

sources of supply for production resources

required protocols and content of letters of agreement and supplier agreements

duty of care to colleagues and the general public, especially on location

OHS and public safety procedures as they relate to coordinating production services

Evidence Required


The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the following is essential: strong teamwork capacities, including the ability to work under direction and to supervise others effective management and monitoring of the acquisition and use of production resources knowledge of industry protocols and procedures in relation to acquiring a range of production resources and services ability to work within production deadlines and to organise appropriate documentation relevant to production needs and schedules effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.
Context of and specific resources for assessment	Assessment must ensure: access to production schedules or other source material access to current industry operational documentation, e.g. details of supplier contracts, brochures and schedules practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions exposure to and hands on experience with office procedures and processes involvement of and interaction with a production team to reflect the collaborative nature of the production process access to appropriate learning and assessment support when required use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance evaluation of production documentation produced by the candidate, including discussion with candidate about the process followed to coordinate production services written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBCRT402A Collaborate in a creative process CUETEM01C Coordinate production operations CUETEM03C Establish and manage production requirements and resources.

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Resources may include:	camera and sound equipment catering facilities computers costumes fixed line telephones four-gallon drums location caravans loud hailers make-up van marquees or shelters microwave links mobile telephones office furniture office space office supplies props sets signage studio facilities tables and chairs toilets two-way radios vehicles.
Productions may include:	animated productions commercials documentaries feature films festivals music videos outside television and radio broadcasts range of multimedia productions short films stage performances.
Production staff may include:	associate producer camera personnel cast, performers, presenters and extras co-producer design personnel director executive producer lighting personnel producer production manager safety personnel sound personnel stage manager technical director technical producer writers other technical/specialist staff.
Production documentation may include:	daily production schedules and call sheets, including: call time set-up time wrap and departure times for cast, crew and production resources location details of production facilities 1. budget reports 2. cast lists 3. contracts 4. copyright records 5. courier booking sheets 6. crew lists 7. databases 8. location photographs and maps 9. maps and location plans 10. progress reports 11. scripts and script revisions 12. shooting schedules 13. stock and asset records 14. telephone and address records 15. transport order forms 16. travel booking sheets 17. visas 18. work permits.
Resource documentation may include:	booking details clearances and permits records of dispatch and return details resource inventories, including information on: type amount location history servicing schedules.
Locations may include:	day and night exterior location, e.g. street festival or sporting arena interior location, e.g. theatre or entertainment venue land-based outside broadcast van or studio sea-based television or film studio.
Location services may include:	fire equipment generators microwave links pedestrian and vehicle access power sources recreational facilities, including barbeque facilities sewage and drainage shelters transmission facilities water supply.

Sectors

Unit sector

Competency Field

Media and entertainment production - production planning and management

Employability Skills

This unit contains employability skills.

Licensing Information

Not applicable.