Senior production personnel, such as production or event managers and coordinators, apply the skills and knowledge described in this unit. Depending on the size of the production, this person may also be responsible for developing the resource schedule on which the production schedule is based.

More complex skills associated with managing pre-production activities are covered in:

CUFPPM601A Plan and manage film and media pre-production.

ELEMENT

PERFORMANCE CRITERIA

Confirm resources required

1. Analyse and interpret resource schedules to confirm resources required for each stage in the production process

2. Consult with all departments involved in the production to clarify and confirm their requirements

3. Confirm accuracy and feasibility of resource schedules against overall production requirements

4. Conduct discussion with colleagues in a manner that promotes positive working relationships

5. Identify non-resource issues that may affect production schedules and collate and compile relevant information

Compile production schedules

6. Create appropriate production timeline, ensuring that schedule identifies clearly and accurately major responsibilities, stages, tasks and target dates required to deliver productions within budget and to deadline

7. Ensure that schedules clearly and realistically allocate the resources required

8. Identify and accommodate issues that could affect the timing and sequence of tasks within schedules

9. Allocate time to each stage of the production that is realistic and sufficient to enable objectives to be met

10. Ensure that time allocated enables efficient use of resources

11. Identify factors that may cause production delays and develop contingency plans to accommodate possible delays

Finalise production schedules

12. Ensure schedules are accurate, comprehensive and presented clearly

13. Distribute schedules promptly to relevant personnel and allow adequate opportunities for them to ask questions and seek clarification

14. Resolve difficulties and ambiguities in the understanding or implementation of schedules as required

15. Revise schedules as required and communicate changes promptly to relevant personnel

16. Develop and maintain an appropriate, clear and easily accessible recording system for all information relating to production schedules

Required skills

effective communication, literacy and teamwork skills sufficient to:

interpret resource schedules

interact with people with diverse interests and needs and from diverse cultural backgrounds

negotiate with a wide range of production personnel and external suppliers and service providers

generate and distribute accurate production schedules

well-developed planning and organisational skills sufficient to prepare production schedules that take all resource factors into account

self-management skills sufficient to work under pressure and meet deadlines

initiative and flexibility sufficient to identify and accommodate factors that may have an adverse impact on production schedules

technical skills sufficient to use scheduling software efficiently

numeracy skills sufficient to interpret budgets and cost estimates

Required knowledge

well-developed understanding of:

administrative procedures associated with compiling production schedules

commonly used techniques for creating production schedules

different ways of presenting production schedules

formats and features of resource schedules and associated production documentation

industry knowledge, including:

roles and responsibilities of personnel in the screen, media and entertainment production industries

sound understanding of artistic and technical elements of productions or events, sufficient to be able to schedule all aspects appropriately

provisions of relevant industrial awards as they apply to the scheduling of production personnel

sources of products, supplies and equipment

impact of technology on production and post-production operations

issues and challenges that arise when compiling production schedules

duty of care to colleagues and general public

OHS legislation and regulations as they apply to scheduling of production personnel

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

effective use of scheduling tools and techniques to create accurate and practical production schedules that take account of relevant issues

effective communication, negotiation and problem solving skills

collaborative approach to work.

Context of and specific resources for assessment

Assessment must ensure:

development of more than one production schedule for an actual production, to ensure that skills can be adapted to different circumstances

development of production schedules within commercially-realistic time constraints

involvement of and interaction with others to reflect the collaborative nature of the scheduling process

access to appropriate learning and assessment support when required

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of production schedules compiled by the candidate, including discussion with candidate about the process followed to produce schedules

written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBCRT402A Collaborate in a creative process

CUETEM01C Coordinate production operations

CUETEM03C Establish and manage production requirements and resources

CUFPPM403A Coordinate film and media production services and resources.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Resources may include:

equipment

facilities

human resources, e.g. cast and crew

materials.

Stages in the production process may include:

performance or event delivery

post-production

pre-production

production.

Productions may include:

animated productions

commercials

documentaries

feature films

interactive media productions

live events

music videos

short films

television productions of any type

theatre productions.

Issues may include:

access to rehearsal facilities

access to venues and locations

availability of performers and contributors

availability of technical crew

climate and weather

continuity

contract agreement and compliance

daylight hours

legal requirements

logistics

religious and cultural holidays.

Factors may include:

community and local action against factors within productions

equipment failure

illness

industrial action

weather.

Relevant personnel may include:

art department personnel

choreographers

designers

directors

performers and presenters

producers

safety personnel

script supervisors

scriptwriters

stage managers

technical crew, including:

sound

lighting

camera

audiovisual

staging

special effects

venue management.

Unit sector

Media and entertainment production - production planning and management

This unit contains employability skills.