CULCNM602A
Develop and monitor procedures for the movement and storage of collection material

This unit describes the performance outcomes, skills and knowledge required to develop and monitor procedures for the movement and storage of collection material.

Application

This unit applies to individuals responsible for the movement and storage of collection material. Depending on the size of the organisation, this role may be undertaken by collection management personnel, or by individuals with broader management responsibilities.

Work is undertaken autonomously within organisational guidelines, often as the leader of a team.


Prerequisites

Not applicable.


Elements and Performance Criteria

1. Establish procedures for handling, moving and storing collection material

1.1 Assess key information about collection material

1.2 Assess internal and external factors that impact on moving and storing collection material

1.3 Integrate current industry best practice into the development of procedures

1.4 Locate and consult with stakeholders on complex matters of movement and storage

1.5 Identify and address legal, insurance and other administrative requirements impacting on handling, moving and storing collection material

1.6 Identify and assess work health and safety issues and legislative requirements

1.7 Document procedures for moving and storing collection material

2. Manage operations

2.1 Organise and monitor movement and storage arrangements according to agreed procedures and work requirements

2.2 Check movement and storage of collection material against schedules and allocated budgets and take action to address problems

2.3 Evaluate information records to ensure completeness, currency, accuracy and compliance with legal, ethical and cultural constraints

2.4 Make adjustments and enhancements to record-keeping formats and systems based on ongoing review of records and feedback from users

3. Maintain procedures for moving and storing collection material

3.1 Consult with colleagues to obtain feedback on movement and storage procedures

3.2 Update procedures based on feedback and industry practice

Required Skills

Required skills

communication and teamwork skills to:

articulate concerns to colleagues

consult with work colleagues and other stakeholders on requirements and constraints for moving and storing collection material

initiative and enterprise skills to anticipate and address problems that might arise in the context of managing the movement and storage of collection material

learning skills to improve procedures based on continuous review of their effectiveness

literacy skills to:

develop procedures

interpret a wide range of information

present detailed procedures and systems clearly and concisely

numeracy skills to:

interpret and use budgets

work with numerical record-keeping systems

planning and organising skills to:

develop logical procedures

establish and implement a range of interrelated processes

research skills to:

identify legal, insurance and safety requirements

locate industry best practice

self-management skills to:

follow workplace procedures and systems

meet deadlines

prioritise tasks for self and others.

Required knowledge

copyright, moral rights and intellectual property legislation and issues that impact on moving and storing collection material

cultural protocols that affect the movement and storage of material, including those for Aboriginal or Torres Strait Islander material

legal and administrative requirements for moving and storing collection material

procedures and practices for the protection, transportation, storage and security of collection material

safety legislation and requirements that impact on moving and storing collection material

technical and conservation issues associated with moving and storing collection material.

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop procedures for moving and storing collection material

implement and monitor procedures for moving and storing collection material

integrate into procedures internal, external and technical issues that impact on the movement and storage of collection material.

Context of and specific resources for assessment

Assessment must ensure:

involvement of and interaction with others to reflect consultation and team leadership

assessment over a period of time to reflect the ongoing implementation and monitoring aspects of the unit

access to:

relevant policies and procedures manuals

a collection for which procedures can be planned.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of procedures developed by the candidate and the processes used

evaluation of records

verbal or written questioning to assess knowledge of technical and other considerations in the movement and storage of cultural material.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULCNM503A Manage the development of collections.


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Key information may include:

climate

condition of material

cultural considerations

dimensions

intended use

length and mode of journey

nature of material

ownership details

planned duration of storage

propensity for pest infestation

type of storage facility

weight.

Collection material is defined as objects, collections, artworks, specimens, structures or sites, and includes:

archaeological material

books and manuscripts

ethnographic material

film and audiovisual material

flora and fauna

furniture

photographs

technological and industry items

textiles

works on paper and canvas.

Internal and external factors may include:

availability of specialist expertise

cultural considerations

future programs and events

intentions and programs of other museums

legal requirements

organisational priorities

resource constraints

space constraints

visitor trends.

Moving and storing may:

involve:

short or long-term storage

transferring material into an institution from an outside location

transferring objects from within an institution to an outside location

various forms of transport

take place within a museum.

Procedures may relate to:

contingencies for potential hazards

cultural protocols

legal and financial requirements

location and placement of cultural material at destination

physical, environmental and security constraints of destination

preferred suppliers

protection and security of items

protective materials and equipment

record-keeping requirements

safe health and manual-handling procedures

suitable transfer methods

transportation methods

transportation routes.

Information records may include:

accession number

accessories

associated collection items

condition

dimensions

exhibition and storage history

history and provenance

insurance details

loan information

location

photographs

images

physical description

previous conservation reports

significance, such as:

cultural

historical

scientific

social

technical

source, such as:

collector

dealer

donor

maker

original location

special handling requirements

weight.

Record-keeping formats may include:

computer-based

film and video

paper documents

photographic

sound recordings.


Sectors

Cultural services - Collection management


Employability Skills

This unit contains employability skills.


Licensing Information

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.