CULICM602A - Manage collection maintenance and preservation procedures

CULICM602A
Manage collection maintenance and preservation procedures

This unit describes the performance outcomes, skills and knowledge required to establish and manage procedures for the care, maintenance and preservation of collections. It requires significant analytical, communication and planning skills, as well as knowledge of specific issues that apply to the care, maintenance and preservation of materials, both print and electronic.

Application

This unit applies to individuals responsible for the physical care of print and electronic collections.

Work is undertaken autonomously, but in consultation with others.

Prerequisites

Not applicable.

Elements and Performance Criteria

1. Review and update maintenance and preservation procedures

1.1 Assess collection care and maintenance needs of specific collections based on knowledge of requirements for different types of materials

1.2 Assess the need for, and organise appropriate access to, specialist expertise

1.3 Ensure that, where applicable, preservation procedures comply with organisational digital preservation policy

1.4 Review and update policies, systems and procedures for the care, maintenance and preservation of material

1.5 Incorporate organisational priorities and constraints when developing new and revising existing procedures

1.6 Communicate maintenance and preservation procedures to relevant staff

2. Establish risk-management strategies and procedures

2.1 Identify key risk factors for collections and assess organisational capability to address risk, including digital collections

2.2 Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment

2.3 Develop appropriate migration strategies to ensure preservation of data

3. Evaluate collection maintenance and preservation procedures

3.1 Instigate systems for the regular monitoring of collection maintenance and preservation procedures

3.2 Monitor procedures to identify aspects that need attention

3.3 Assess the application of safe and secure work practices and take action to address problems that arise

3.4 Contribute to monitoring the organisation's collection development and digital preservation policies

3.5 Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures

3.6 Use feedback and outcome of regular monitoring activities to improve procedures

Required Skills

Required skills

communication skills to:

consult and communicate with a wide range of stakeholders, including collection specialists and colleagues

discuss complex ideas and concepts with others

learning skills to improve work outcomes and personal achievement through regular review of performance indicators in relation to collection maintenance and preservation procedures

planning and organising skills to:

assess and develop resource strategies for collection care

develop and manage policies, systems and procedures for collection care in an integrated way

systematically review policies, systems and procedures for collection care, maintenance and preservation

problemsolving skills to:

analyse strategic issues, including risk-management challenges

anticipate and respond to a range of problems and challenges that may arise in the context of managing procedures

self-management skills to:

act as a role model at work

follow workplace procedures

prioritise work tasks

set personal and team goals

teamwork skills to:

provide leadership

seek feedback from team members on effectiveness of collection maintenance and preservation procedures

work collaboratively with others

technology skills to create, access and manage metadata.

Required knowledge

strategies for storage, display, preservation and conservation of different types of information materials

risk factors for different types of information materials

nature of cooperative arrangements that exist between information services providers in relation to collection care and maintenance

issues that affect the care, maintenance and preservation of specific types of information materials, both print and electronic

organisational collection development policies on the care, maintenance and preservation of specific information collections

cultural protocols that impact on collection care and management, including those for Aboriginal or Torres Strait Islander material

purposes and objectives of existing digital preservation policies

benefits and limitations of digital preservation.

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the ability to: manage care and maintenance procedures to meet specific collection and organisational needs apply an understanding of issues affecting storage, conservation and preservation of materials apply organisation’s collection development policies and procedures, particularly the digital preservation policy monitor procedures for maintaining and preserving collections.
Context of and specific resources for assessment	Assessment must ensure access to: relevant policies and procedures manuals, including preservation of digital collections a collection for which procedures may be managed.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance evaluation of care, maintenance and preservation procedures developed by the candidate for a particular collection or workplace situation evaluation of a review of collection care, maintenance and preservation procedures developed by the candidate in response to a range of different collection scenarios. Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: CULCNM602A Develop and monitor procedures for the movement and storage of collection material.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection care and maintenance may relate to:	cleaning digital repositories display electronic system management learning objects metadata preservation of digital information risk-management issues, such as: damage disaster loss storage.
Requirements may relate to:	access or usage limitations environmental conditions, such as: dust humidity light need for cooperative storage outsourcing digital storage protection of aging materials specific display requirements.
Updatesmay be in formats, such as:	audio electronic print video.
Organisational priorities and constraints may relate to:	access policies available expertise budgetary constraints cooperative storage arrangements current public programs or other activities licensing agreements space limitations, including digital storage devices.
Key risk factors may include:	acidic paper age and decay of bindings computer malfunction digital rot fire incompetence obsolescence of hardware and software relocation soot structural collapse of: cabinets displays shelves theft vandalism viruses water damage.
Organisations may include:	community advisory organisations or bureaus government departments, agencies or shopfronts information units, including: business and financial information units information units within a parent organisation libraries, such as: public and private corporate school university museums galleries archives record management units.

Sectors

Knowledge management - Collection management

Employability Skills

This unit contains employability skills.

Licensing Information

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.