Application
This unit applies to individuals who apply a well established, sound, theoretical knowledge base in the provision of administrative support to legal professionals.
Prerequisites
Not applicable.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1. Initiate preliminary file activities | 1.1 Meeting with legal officer to discuss new file, and to plan and prioritise preliminary work is arranged. 1.2 Details of the legal matter are obtained from client according to organisation's policies and procedures. 1.3 Matter is clarified with legal officer and client, and mutual expectations are agreed upon and documented. 1.4 Initial file documentation is prepared. |
2. Carry out conflict of interest test | 2.1 Conflict of interestcheck is carried out. 2.2 Results of conflict of interest check are recorded on preliminary file notes, and any areas of potential conflict are discussed and resolved. |
3. Open file | 3.1 Relevant information for initiating files is located, accessed and extracted. 3.2 Support staff are selected and briefed to assist on file, in consultation with legal officer where required. 3.3 Confirmation of instructions, details of those working on the file, a summary of work to be performed and associated timelines are forwarded to client on behalf of legal officer. |
4. Determine appropriate process and steps to facilitate the process | 4.1 Work is planned in conjunction with legal officer, staff are assigned to tasks and resources are allocated. 4.2 Relevant background information is obtained and prepared, and relevant documents are submitted to legal officer for checking. 4.3 Relevant legislation and cases are identified, relevant legal requirements are clearly outlined to the client and questions are answer or referred to legal officer for follow-up. 4.4 Summary of future activities and preliminary work already performed are submitted to legal officer for sign-off and forwarded to client within agreed timelines. |
5. Contact other persons about the file | 5.1 Liaison is undertaken with other persons and statements are obtained if necessary. 5.2 File notes detailing all activities, actions and outcomes are updated. |
6. Facilitate file administration and closure | 6.1 File notes are updated and completed. 6.2 File is closed and archived according to organisation's policies and procedures. |
Required Skills
This describes the essential skills and knowledge and their level, required for this unit. |
Required Skills |
accurately record files assemble and evaluate background information and critical documents classify and sort information establish timelines and criteria for managing staff performance follow and provide clearly written and sequenced instructions follow intricate legal procedures maintain accurate records of all relevant activities monitor and finalises accounts participate in sustained and complex transactions plan for contingencies pose questions to elicit and clarify information read and interpret legal documents undertake research use legal vocabulary and grammatical structures to achieve precise meaning write reports |
Required Knowledge |
court process organisation’s policies and procedures required in the full range of tasks covered relevant current legislation relevant legal process relevant legal terminology stages involved in the legal process |
Evidence Required
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Assessment must confirm the ability to: manage the conduct of a file under the instruction of a qualified legal practitioner establish a file for the legal matter at hand develop and obtain appropriate documents negotiate with clients follow file closure procedures The candidate must at all times comply with legislative requirements, policy and standards, and demonstrate an awareness of access, equity and diversity principles and practices. Consistency in performance Competency should be demonstrated in a range of actual or simulated workplace contexts. |
Context of and specific resources for assessment | Context of assessment Competency should be assessed in the workplace or in a simulated workplace environment. Specific resources for assessment Access is required to appropriate documentation and resources normally found in the work environment. |
Range Statement
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. | |
Legal matter may include: | agreements contracts disputing a claim initiating litigation mediated disputes protecting rights settling a dispute trademarks |
Client may include: | business individual insurance company third party |
Organisation’s policies and procedures may include: | accessing files checking conflict of interest contingency management fee structure information sources information specific to the organisation initiation of files interviewing legal officer supervisory procedures office procedures manual providing quotes protocol for accommodating specific client needs such as protocol for contacting clients such as translator, interpreter recording information security/confidentiality/privacy procedures telephone protocol terms of engagement time recording procedures updating files verifying and authorising information |
Expectations in relation to the matter may include: | bill narrative billing frequency charge out rate estimating total legal costs information about avenues for challenging invoice name and address of recognised professional association (RPA) which regulates the organisation or the practitioner other requirements as described by relevant state/territory and/or local legislation, rules, regulations and/or codes of practice reporting frequency |
Initial file documentation may include: | assigning file/matter number to client ensuring file/matter number is attached to all relevant documentation recording relevant client matter details |
Conflict of interest may include: | representing other party representing relative vested interest in outcome |
Conflict of interest check may include: | accounting package databases past working history of supervisor searching files |
Carrying out conflict of interest check may include: | engaging someone else to undertake the task undertaking the task oneself |
Resources may include: | access to experts office materials services staff time venues for liaison and meetings |
Relevant background information may include: | open file relevant legislation previous dealings with client or relevant third party |
Relevant documents may include: | agreements bank statements briefs contracts information for client internal correspondence leases letters memorandums of law mortgages opinion letters organisation’s templates other financial documentation pleadings precedents statements transcripts from supervisor's notes transfer of shares wills other relevant documentation required under commonwealth, state/territory and/or local legislation, rules, regulations and/or codes of practice |
Relevant legislation and cases may include: | common law constitutional law statutory law |
Other persons with whom liaison may occur may | experts government departments/agencies opposing party/ies |
Activities, actions and outcomes may include: | consulting experts discovery exchange of information failure to return call verbal communication with external parties |
Sectors
Not applicable.
Employability Skills
This unit contains employability skills.
Licensing Information
Not applicable.