ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Implement integrated accounting system

1.1 Implement general ledger, chart of accounts and subsidiary accounts in accordance with organisational requirements, procedures and policy

1.2 Set up customers, suppliers and inventory items in system to meet organisational requirements and reporting requirements of goods and services tax (GST)

1.3 Use appropriate technical help to solve any operational problems

2. Process transactions within system

2.1 Collate, code and classify input data before processing

2.2 Process wide range of cash and credit transactions in service and trading environment

2.3 Use general journal to make any balance day adjustments for prepayments and accruals

2.4 Regularly review system output to verify accuracy of data input and make adjustments for any detected processing errors

2.5 Perform end of financial year rollover

3. Maintain system

3.1 Add any new general ledger accounts, customer, supplier, inventory and fixed asset records as required

3.2 Maintain and update existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts

3.3 Customise chart of accounts to meet reporting requirements of organisation

4. Produce reports

4.1 Generate reports to indicate financial performance and financial position of organisation and for GST purposes as required or requested

4.2 Generate reports to ensure that subsidiary ledgers and accounts reconcile with general ledger

4.3 Generate reports, which ensure that bank account reconciles with bank statement, over at least two reporting periods

5. Ensure system integrity

5.1 Regularly back-up system to ensure against loss or corruption of data

5.2 Restore data from back-ups in event of loss or corruption of current data

5.3 Maintain secure record of all processed transactions for audit purposes

Skill

Performance Criteria

Description

Reading

1.1, 1.2, 2.1, 2.4, 3.1, 4.1-4.3

Accesses, manages and analyses financial information and data from a range of sources and reports

Collates, codes and classifies data, checking for accuracy and reliability

Writing

1.2, 3.1, 3.2

Accurately records and checks financial and textual information in documentation and systems

Uses correct spelling, grammar and terminology when entering data and preparing reports

Oral Communication

1.3

Uses questioning and active listening to clarify and convey information and instructions

Numeracy

1.1, 2.1-2.5

Performs mathematical calculations and uses mathematical problem-solving strategies to analyse financial data and reports

Navigate the world of work

1.1, 1.2

Recognises and complies with relevant legislative and regulatory requirements, protocols, policies and procedures

Get the work done

1.1-1.3, 2.1-2.5, 3.1-3.3, 4.1-4.3, 5.1-5.3

Organises work to meet organisational requirements, taking responsibility for process, compliance and scheduling needs

Makes critical and non-critical decisions in relatively complex situations, taking relevant legislation and regulation into consideration

Recognises and responds to predictable problems and implements solutions to issues that have the potential to impact on the data entry and reporting process

Uses digital systems and programs for planning, implementing, monitoring and reporting purposes

Implements security requirements related to the management of digital data