1. Create database

1.1 Open a database application and design a two-table simple relational database incorporating basic design principles

1.2 Develop a table with fields and attributes according to database usage, as well as user requirements

1.3 Create a primary key and establish an index for each table

1.4 Modify table layout and field attributes as required

1.5 Create a relationship between the two tables

1.6 Add and modify data in a table according to information requirements

1.7 Add and delete records as required

1.8 Save and close down database to storage area

2. Customise basic settings

2.1 Adjust page layout to meet user requirements

2.2 Open and view different toolbars

2.3 Format font as appropriate for the purpose of the database entries

3. Create reports

3.1 Design reports to present data in a logical sequence

3.2 Modify reports to include or exclude additional requirements

3.3 Distribute reports to appropriate person in a suitable format

4. Create forms

4.1 Use a wizard to create a simple form

4.2 Open existing database and modify records through a simple form

4.3 Rearrange objects within the form to accommodate information requirements

5. Retrieve information

5.1 Access existing database and locate required records

5.2 Create simple query and retrieve required information

5.3 Develop query with multiple criteria and retrieve required information

5.4 Select data and display appropriately

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

design and develop a simple database using a standard database package

add data

use queries

create forms and reports.

Context of and specific resources for assessment

Assessment must ensure access to:

use of PC and printer

use of database software currently used in industry

documents detailing organisational style guide and policy

documents or information containing data suitable for creating a database

appropriate learning and assessment support when required.

Where applicable, physical resources should include equipment modified for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

verbal or written questioning to assess candidate’s knowledge of database operations

direct observation of candidate creating and manipulating databases and retrieving information

review of forms and reports prepared that demonstrate database application skills.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Design principles may include:

data layout

formatting

naming conventions.

Attributes may include:

data type

name

size.

Relationship may be:

one-to-one

one-to-many

many-to-many.

Storage areamay include:

CD

DVD

external hard drive, such as universal serial bus (USB) flash drive

internal hard drive

web area.

Page layout may include:

landscape

portrait.

Toolbars may contain:

buttons

menus

a combination of both.

Font may include:

combination of typeface and other attributes:

pitch

size

spacing character

symbol.

Appropriate person may include:

authorised business representative

client

supervisor.

Objects may include:

buttons

checkboxes

drop down lists

option buttons

text boxes.