1. Monitor data conversion

1.1 Obtain conversion supporting documentation and apply to conversion process

1.2 Protect production data by taking action to ensure backup before conversion

1.3 Determine requirements of the client and impact on business operation

1.4 Identify and confirm software, hardware or environmental prerequisites in the conversion plan

1.5 Validate data accuracy and integrity according to conversion specifications

1.6 Identify data rejected by conversion tools and carry out actions detailed in conversion plan

1.7 Document data rejection or errant behaviour of the conversion process

2. Support conversion

2.1 Verify results

2.2 Present to appropriate person and obtain sign-off

2.3 Maintain and document backup copies of conversion files according to requirements

2.4 Develop clear and coherent technical documentation

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

identify inherent data requirements of both old and upgraded or new systems in order to achieve a physical transfer or transformation of data

back up data before conversion process

validate converted data

document the process.

Context of and specific resources for assessment

Assessment must ensure access to:

conversion specifications

data conversion plan

documentation guidelines

sample data to be converted

data conversion tools

appropriate learning and assessment support when required

modified equipment for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of candidate’s handling of rejected data

review of candidate’s technical documentation

verbal or written questioning to assess candidate’s knowledge of backups.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Supporting documentation may include:

conversion specifications

data conversion plan

documentation guidelines.

Requirements may relate to:

business

database

network

people in the organisation

platform

system.

Client may include:

clubs

external organisations

individuals

internal departments

internal employees.

Software may include:

commercial software applications

in-house or customised software

organisation-specific software

packaged software.

Hardware may include:

modems and other connectivity devices, such as digital subscriber line (DSL) modems

networks

personal computers

remote sites

servers

workstations.

Environmental prerequisites may consist of:

air circulation

dust

extreme cold

heat

moisture

temperature stability.

Tools may include:

data management tools

tools for cleansing data (identifying invalid field entries and forcing to legal values)

tools for extraction and transformation

tools that analyse data quality.

Appropriate person may include:

authorised business representative

client

supervisor.

Technical documentation may include:

brochures

help references

online help

project specifications

reports

technical manuals

training materials and self-paced tutorials

user guides.