Application
This unit describes the skills and knowledge required to store and retrieve electronic files for efficient access.
It applies to individuals who work under limited supervision in the application of digital file management.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Save digital files | 1.1 Logical digital file system of folders and sub-folders is created and files are named using enterprise format 1.2 Files are saved using appropriate format into digital file system 1.3 Version control is used to ensure the most recent files can be accessed |
2. Retrieve and manage digital files | 2.1 Required files are retrieved and opened from digital file system 2.2 Computer search functions are used to find incorrectly stored files 2.3 Files are sent to required location and any naming errors are amended |
3. Archive digital files | 3.1 Archive system is created according to enterprise protocols 3.2 Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event 3.3 Files are retrieved from archive system |
Evidence of Performance
Evidence of the ability to:
store, retrieve and archive various file types
find and use information relevant to the task from a variety of information sources.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Evidence of Knowledge
To complete the unit requirements safely and effectively, the individual must:
list work health and safety (WHS) factors for using a computer
point out the location of manuals, safety and other documentation relevant to digital file management procedures and discuss the contained information
explain elementary computer operating system functions
discuss file hierarchy
outline advantages and disadvantages of different file systems
explain file size and how it impacts on hard drive space
identify different file types and how this relates to file size
explain how to rename a file
outline version control procedures
discuss operating systems’ search function
explain backup processes
outline how to achieve different formats.
Assessment Conditions
Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the printing field of work and include access to:
special purpose tools, equipment and materials
high-end computers
network hard drives
external hard drives
DVDs
BluRay discs.
Assessors must satisfy NVR/AQTF assessor requirements.
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.1-1.3, 2.1-2.3, 3.1-3.3 | Uses a number of reading strategies to identify and interpret relevant information within familiar text types |
Writing | 1.1-1.3, 3.1 | Enters routine data associated with production processes and enterprise procedures |
Navigate the world of work | 1.1, 1.2, 2.1, 2.3, 3.1, 3.2 | Recognises and follows explicit and implicit protocols and meets expectations associated with own role evaluating effectiveness of decisions on how well they met stated goals |
Get the work done | 1.1-1.3, 2.1-2.3, 3.1-3.3 | Determines priorities and sequences steps involved in clearly defined, familiar tasks Recognises and takes responsibility for addressing predictable, and some less predictable, problems in familiar work contexts Utilises a broad range of features within applications to improve personal productivity, optimising software functions for specific purposes Manages and maintains files securely in a variety of storage media and formats |
Sectors
Printing