This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

Prerequisite Unit/s

ELEMENT

PERFORMANCE CRITERIA

1. Receive tenders

1.1. Tenders are received in accordance with council procedures.

1.2. Record of applications is maintained.

2. Evaluate tenders against agreed criteria

2.1. A comparative statement of tenders highlighting key factors is prepared.

2.2. Bids are compared and assessed.

2.3. The bid or shortlist of bids that meets service requirements is identified.

2.4. Tender presentations are organised and attended to assist in the selection process, where required.

3. Prepare recommendations for council

3.1. Quality accreditation, previous project records, employment practices and occupational health and safety (OHS) records are verified.

3.2. An accurate report with clear recommendations is prepared for council to enable informed decision making to occur.

4. Formalise acceptance of tender

4.1. A letter of acceptance is sent to successful tenderer outlining accurate details and conditions.

4.2. Contract documentation is completed in accordance with standards and council procedures.

4.3. Unsuccessful tenderers are informed of outcome according to council procedures.

4.4. Quality of contract documentation is evaluated in the light of tenders received.

Hidden text

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

report writing

oral presentation skills and interview techniques

applying criteria

verifying claims

investigating.

Required Knowledge

relevant council policies and procedures

quality assurance methods

relevant Australian and industry standards

statutory and council tender requirements

contractual processes

statutory council requirements

tendering codes of practice

evaluation methods.

Strategies, policies and procedures on sustainable practice

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Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

Provide an accurate evaluation report.

Identify the financial stability of the tenderer.

Identify the quality standards of the tenderer.

Ensure confidentiality of the tender process

Adhere to sustainable practices

Observe relevant environmental procedures

Context of assessment

On the job or in a simulated work environment.

Relationship to other units(prerequisite or co-requisite units)

Prerequisite units: nil.

Co-requisite units: nil.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence will need to be gathered over time across a range of variables.

Resource implications

Access to a workplace or simulated case study that enables competency to be assessed and that provides such resources as:

relevant council policy and procedure documentation

relevant Australian and industry standards

a range of tender examples.

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Comparative statement may include:

matrix

data

criteria

compliance

score.

Council procedures may include:

code of conduct

probity guidelines

anti-corruption policies

equal employment opportunity

OHS

risk management

resource management/sustainable practice

environmental awareness

storage and disposal of documentation

security of tenders.

Formalisation may include:

contract signing procedure

preliminary deposits.

Service requirements may include:

life-cycle costing

financial stability

capacity

sustainability

employment and industrial relations history

quality assurance

OHS records.

Presentations may include:

meetings

site visits

project inspections

interviews.

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Unit Sector

Administration Units

Hidden text

This unit contains employability skills.