ELEMENT

PERFORMANCE CRITERIA

1 Determine appropriate information systems to support the asset management strategy

1.1 The requirements of the asset maintenance system are established with key stakeholders.

1.2 Asset maintenance strategy is developed consistent with legal and council requirements.

1.3 Information and communication strategy is developed.

1.4 Future need for integration of system modules to cater for finance, administration and technical management aspects is identified.

1.5 Migration strategy is determined in accordance with the degree of system complexity to enable modification or updating of existing systems to suit the organisation's needs.

1.6 Migration strategy includes detailed action plan and implementation program prioritised on cost/benefit and addresses implementation and maintenance parameters.

2 Assess software in consultation with relevant personnel

2.1 Needs analysis of current and future activities is undertaken to determine essential and desirable outputs of system.

2.2 Comparison system for evaluating software packages is developed to reflect requirements of asset management system.

2.3 Software packages are investigated and evaluated against functionality requirements in consultation with relevant personnel.

2.4 Specific enhancements required to tailor software packages to council needs are determined and discussed with software providers.

2.5 Software packages are compared and demonstrations are arranged to allow the most informed decision.

2.6 Optimum software is selected based on the ability to deliver identified functionalities.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

evaluation

liaison

assessing products

Required Knowledge

asset management principles

council structure and functions

relevant environmental and sustainability policies and practices

relationship between financial, technical and administration aspects of asset management

potential outputs of asset management systems

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

consult with stakeholders to determine requirements for an asset maintenance strategy

develop functionality requirements

prepare an asset management strategy

evaluate software packages against criteria.

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace including access to a workplace or simulated case study that encompasses resources such as appropriate computer hardware and software.

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Key stakeholders may include:

a cross-section of departments that have roles in asset maintenance including engineering, finance and property services

Asset maintenance may include:

all non-current structures or items of plant or equipment that provide service potential or future economic benefit

roads, bridges, water supply systems, parks and gardens, drainage systems, sewerage systems, buildings, plant and equipment

Information and communication strategy may include:

Internet/Intranet transfer

moving databases between divisions

local area network

Implementation and maintenance parameters may include:

hardware and software requirements

data capture

staff training

systems operation and maintenance

Relevant personnel may include:

internal

asset management consultants

finance and engineering professionals

information technology professionals

Identified functionalities may include:

asset identification (register)

strategic planning (life cycle)

asset accounting and economics

system integration capability

reporting functions

system support and upgrade

implementation effectiveness