Purchase materials and consumables

This unit covers the competency of purchasing materials and consumables required for production within a furnishing enterprise, through existing contracts or other formal purchasing arrangements or through local purchase delegation.



Elements and Performance Criteria



1. Identify purchasing requirements

1.1. Purchasing requirements are identified from material specifications, orders and instructions in accordance with workplace procedures

1.2. Purchasing requirements are prioritised, where required, in consultation with others

1.3. Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel

2. Source materials and consumables

2.1. Source/s of materials and/or consumables are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers

2.2. Difficulties in supply are reported in accordance with workplace procedures

2.3. Availability of supply is confirmed

3. Check costings

3.1. Alternative suppliers are contacted to check costings

3.2. Actual costs are compared to predicted costs

3.3. Any recommendations regarding alternative suppliers are communicated to appropriate personnel following workplace procedures

3.4. Delegation to order goods/materials/equipment is exercised

4. Purchase materials and consumables`

4.1. Capacity of supplier to meet price, quality and delivery expectations is checked

4.2. Purchase order/list is developed in accordance with workplace procedures

4.3. Order is placed with supplier and delivery schedules are confirmed

4.4. Appropriate orders and invoices are exchanged according to workplace procedures

5. Maintain and monitor material and consumable supplies

5.1. Stock is regularly monitored using inventory records and physical checks, where applicable, to ensure maintenance of supply

5.2. Up-to-date records of materials and consumables are maintained

5.3. Acquisition requirements are documented in accordance with workplace procedures

6. Liaise with other departments

6.1. Communication channels with other departments are established in accordance with workplace procedures

6.2. Liaison with other departments is conducted to ensure customer requirements are achieved

Required Skills

Required skills

collect, organise and understand information related to the purchasing systems and activities, including the relevant technical, regulatory, environmental and safety requirements

communicate ideas and information to enable clarification of the requirements, coordination of purchasing with site supervisor, other workers and customers, and the reporting of outcomes and problems

plan and organise activities to avoid any backtracking, workflow interruptions or wastage

work with others and in a team by recognising dependencies and using cooperative approaches to optimise workflow and productivity

use mathematical ideas and techniques to correctly, calculate and estimate material requirements

create and apply systematic problem solving techniques to anticipate purchasing problems, avoid re-working and avoid wastage

use the workplace technology related to the purchasing, including calculators and measuring devices and computing/computer-aided systems

Required knowledge

contemporary supply/purchasing systems theory

company operating procedures, including procedures for purchasing materials and consumables

material and consumable usage rates

operation requirements of equipment and work systems in own work area

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects of evidence

Locate, interpret and apply relevant information

Apply safety requirements throughout the work sequence, including the use of personal protective clothing and equipment

Purchase materials on a minimum of four occasions, including two different materials and at least one perishable consumable

Suggest improvements to purchasing operations and where authorised, negotiate changes

Modify activities to cater for variations in workplace cultures and environment

Work effectively with others

Resource implications

Production operation with consumable and material requirements, preferred supplier lists and workplace procedures.

Method of assessment

Assessment methods must confirm consistency of performance over time and in a range of workplace relevant contexts.

Assessment should be by direct observation of tasks and/or samples of work and questioning on underpinning knowledge.

Assessment should be conducted over time and will generally be in conjunction with assessment of other units of competency.

Context of assessment

Assessment may occur on the job or in a simulated workplace facility with relevant equipment, simulated work instructions and deadlines.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Unit scope

This unit covers the work involved in sourcing and purchasing materials for production

Unit context

OHS requirements include legislation, building codes, material safety management systems, hazardous substances and dangerous goods codes and safe operating procedures

Work is carried out in accordance with legislative obligations, environmental legislation, relevant health regulations, authorised handling procedures and organisation insurance requirements

Work requires individuals to demonstrate administrative ability, discretion, judgement and problem solving skills

Workplace environment

The competency requires a detailed knowledge of the production processes of the enterprise and its support requirements

Work is generally performed with little external assistance and with minimal supervision or direction

Customers may be internal or external

Information and procedures

Work procedures/instructions

Existing contracts or formal purchasing arrangements

Supply system directories, indexes and catalogues

Machinery/equipment/system technical manuals

Legislation/regulations/national and industry codes and practices related to the materials and consumables

Quality and Australian standards and procedures


Unit sector

Furnishing Technology

Employability Skills

This unit contains employability skills.

Licensing Information

Not applicable.