• PSPGOV503B - Coordinate resource allocation and usage

PSPGOV503B
Coordinate resource allocation and usage

This unit covers coordination and monitoring of available resources to achieve work unit outcomes. It includes allocating available resources, monitoring and evaluation of resource usage and reporting on resource usage. In practice, coordination of resource allocation and usage may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, leading a workgroup, working with diversity, research and analysis etc. This is one of 5 units of competency in the Working in Government and Management Competency Fields that deal with resources. Related units are:PSPGOV204B Access and use resourcesPSPGOV305B Access and use resources and financial systemsPSPGOV403B Use resources to achieve work unit goalsPSPMNGT602B Manage resourcesThis unit replaces and is equivalent to PSPGOV503A Coordinate resource allocation and usage

Application

Not applicable.


Prerequisites

Not applicable.


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1. Allocate available resources to achieve results

1.1 Required resources are identified, obtained and allocated to enable achievement of work unit objectives.

1.2 Resource allocation is undertaken in accordance with legislation, policies and guidelines.

2. Monitor and evaluate resource usage

2.1 Systems are implemented to enable timely and accurate monitoring and evaluation of resource usage against targets and organisational standards.

2.2 Records of resource allocation and usage are maintained in accordance with relevant legislation and guidelines.

2.3 Resource usage issues are identified, analysed and addressed within limits of individual delegation or referred in accordance with organisational procedures.

2.4 Replacements or additional resources are allocated as required.

3. Report on resource usage

3.1 Resource usage is reported in required format and on a regular basis in accordance with organisational requirements.

3.2 Reports are completed to indicate the level of performance achieved and any follow-up action.

3.3 Technology is applied to resource management systems in accordance with organisational requirements.

Required Skills

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

accessing and using legislation and guidelines relating to resource allocation and usage

meeting organisational reporting requirements

recordkeeping in relation to resource allocation and usage

accessing and using information systems in the context of resource allocation and usage

responding to diversity, including gender and disability

applying public sector legislation including occupational health, safety and environment and sustainability in the context of resource allocation and usage

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, policy and guidelines relating to resource allocation and usage

operational procedures for accessing, storing, maintaining and using resources

stock handling procedures

financial management principles and procedures

budget processes

fraud control guidelines

government security procedures relating to resources

equal employment opportunity, equity and diversity principles

public sector legislation including occupational health, safety and environment and sustainability in the context of resource allocation and usage

Evidence Required

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC501B Promote the values and ethos of public service

PSPGOV502B Develop client services

PSPGOV504B Undertake research and analysis

PSPGOV505A Promote diversity

PSPGOV507A Undertake negotiations

PSPGOV511A Provide leadership

PSPGOV512A Use complex workplace communication strategies

PSPGOV513A Refine complex workplace documents

PSPGOV517A Coordinate risk management

PSPLEGN501B Promote compliance with legislation in the public sector

PSPOHS501A Monitor and maintain workplace safety

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

coordination of resource allocation and usage in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to resource allocation and usage

case studies and workplace scenarios to capture the range of situations likely to be encountered when coordinating resource allocation and usage

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment, or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when coordinating resource allocation and usage, including coping with difficulties, irregularities and breakdowns in routine

coordination of resource allocation and usage in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

demonstration

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments


Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Resources may include:

finances

facilities

equipment

stock and supplies

human

technical expertise

consultants

information, knowledge and other intellectual resources

Legislation, policies and guidelines may include:

public sector legislation, policies and procedures

procurement legislation and guidelines

fraud control

government security management

environmental and sustainability practices

organisational code of practice

public sector code of ethics

asset management legislation and guidelines

financial management legislation and guidelines


Sectors

Not applicable.


Competency Field

Working in Government.


Employability Skills

This unit contains employability skills.


Licensing Information

Not applicable.