Elements and Performance Criteria
Elements and Performance Criteria | |||
Element | Performance Criteria | ||
1 | Complete contracts | 1.1 | Contracts due to expire are reviewed to determine future requirements, and options for those requirements to be met are canvassed in sufficient time for decision making and transition to occur |
1.2 | Strategies are implemented to manage closure, renewal of contracts or transition to a new contract in accordance with organisational guidelines and public sector standards | ||
1.3 | Contracts are finalised, amended, cancelled or terminated in accordance with contractual arrangements | ||
1.4 | Consultation is undertaken with the contractor, and a contract completion report is issued addressing the performance of the contractor and the contract manager in accordance with organisational requirements and public sector guidelines | ||
2 | Implement contract review strategy | 2.1 | Timing of the review is determined to ensure a smooth transition to post-contract arrangements |
2.2 | Review is undertaken of contract management, contractor performance relevant to measures at each stage of the contract, user satisfaction and audit results | ||
2.3 | Where measures or outcomes are not met in full, variances are documented and explained | ||
2.4 | A review report is prepared documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures | ||
2.5 | Recommendations for improvement are made and supported with evidence, as a result of lessons learnt |
Required Skills
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: consulting with contractor and stakeholders involving often complex oral and written exchanges reading and applying complex documents such as contracts, legislation and guidelines writing review report/s and recommendations requiring precision of expression responding to diversity, including gender and disability applying occupational health and safety and environmental requirements in the context of contract finalisation |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: Commonwealth/State/Territory Government legislation, policies, practices and guidelines relating to contract inalization and review, including environmental purchasing guidance contract inalization and review for a range of contractual situations privacy and confidentiality issues, including the requirement to appropriately classify information to ensure transparency as well as to treat bids as commercial-in-confidence probity principles and issues information, knowledge management and recordkeeping for official/historical records equal employment opportunity, equity and diversity principles financial and accounting issues relevant to the contract public sector legislation including occupational health and safety and environment aspects contract law, trade practices law and commercial law relevant to the inalization of contracts relating to complex procurement |
Evidence Required
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. | |
Units to be assessed together | Pre-requisite units that must be achieved prior to this unit: Nil Co-requisite units that must be assessed with this unit: Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC501B Promote the values and ethos of public service PSPGOV505A Promote diversity PSPGOV507A Undertake negotiations PSPGOV508A Manage conflict PSPGOV511A Provide leadership PSPGOV512A Use complex workplace communication strategies PSPLEGN501B Promote compliance with legislation in the public sector PSPPROC501A Manage contract risk PSPPROC502A Establish contract management arrangements PSPPROC503A Manage contract performance |
Overview of evidence requirements | In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) finalisation and review of contracts in a range of (3 or more) contexts (or occasions, over time) |
Resources required to carry out assessment | These resources include: legislation, policy, procedures and protocols relating to contract administration Procurement guidance - confidentiality of contractors' commercial information (Commonwealth Department of Finance and Administration) case studies and workplace scenarios to capture the range of contract finalisation situations likely to be encountered |
Where and how to assess evidence | Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when finalising contracts, including coping with difficulties, irregularities and breakdowns in routine finalisation and review of contracts in a range of (3 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies demonstration observation portfolios projects questioning scenarios simulation or role plays authenticated evidence from the workplace and/or training courses |
For consistency of assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Range Statement
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here. | |
Contracts may include | simple contract memoranda of understanding/memoranda of agreement in-house option directives common use arrangements/standing offers/deeds of standing offer inter/intra-government agreements letters of intent licensing |
Timing of the review may include | periodically throughout the contract when issues of performance arise prior to completion of the contract concurrently with contract renewal process after the contract is completed |
Contract review strategy may include | planning process evaluation considerations at each stage of the contract sources and methods of gathering data role of audit trails measuring outputs key performance indicators and their review meeting client needs innovation strategies for continuous improvement |
Variances may include | change of scope negotiation of new terms and conditions strategies for dealing with contractor performance dissolution of contracts |
Sectors
Competency Field
Procurement&Contract Management
Employability Skills
This unit contains employability skills.